A Microsoft Office (Excel, Word) forum. OfficeFrustration

If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below.

Go Back   Home » OfficeFrustration forum » Microsoft Excel » Charts and Charting
Site Map Home Register Authors List Search Today's Posts Mark Forums Read  

Updating charts when data source is in a different file



 
 
Thread Tools Display Modes
  #1  
Old February 18th, 2006, 03:57 PM posted to microsoft.public.excel.charting
external usenet poster
 
Posts: n/a
Default Updating charts when data source is in a different file

I have two files: data in one, chart in another. If I open the chart file,
the chart appears warped (dates appear in reverse or in numeric form, data
line goes flat etc etc) unless I have the data file open, then it corrects
itself. I have 50 data source documents linked into one chart file so its
tough for me to have all the data files open at the same time. Anyway to make
sure the chart does not adjust when I close the data source file? Thanks!
Ads
  #2  
Old February 19th, 2006, 12:46 PM posted to microsoft.public.excel.charting
external usenet poster
 
Posts: n/a
Default Updating charts when data source is in a different file

Sarah

This maybe a simple work around for you.

Open your chart and data files and let the chart update. Now click the
series (or series) in your chart and in the formula bar should appear a
formula for the series that you have selected e.g.

=SERIES(,$A$1:$C$10,1)

Now click anywhere in the formula bar (where the SERIES formula is) and
press F9.

This will convert the series range to an array. This will effectively sever
the connection between your data and chart i.e. your chart is now a 'dead
chart'.

This will allow you to see the chart you want without the 50+ data files open.

A word of caution. Once you have finished the work it is better not to the
save the chart with the array formulas as it may not update next time.

What I would do is open my chart and data files, update my chart, create the
'dead chart' and save it to a new workbook. Then close your original chart
and data files without saving. That will ensure they will function correctly
next time you need to update your charts.

Hope this help. I'd be interested to hear if this worked out for you.

Regards


Alex

"Sarah" wrote:

I have two files: data in one, chart in another. If I open the chart file,
the chart appears warped (dates appear in reverse or in numeric form, data
line goes flat etc etc) unless I have the data file open, then it corrects
itself. I have 50 data source documents linked into one chart file so its
tough for me to have all the data files open at the same time. Anyway to make
sure the chart does not adjust when I close the data source file? Thanks!

 




Thread Tools
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

vB code is On
Smilies are On
[IMG] code is Off
HTML code is Off
Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
strategy for data entry in multiple tables LAF Using Forms 18 April 25th, 2005 04:04 AM
Importing Contacts from Work to Home Computer in Outlook Debbie Contacts 3 March 16th, 2005 10:14 PM
Word 2000/2002 - Proper Mail Merge steps for ODBC? Tony_VBACoder Mailmerge 7 September 2nd, 2004 09:21 PM
Automatically Updating Excel Data In Word Doc Inside Excel File Business Design Architect General Discussion 0 August 29th, 2004 10:55 PM
Changing Source File of Linked Excel Charts Brad Bendecl Powerpoint 3 August 4th, 2004 08:44 AM


All times are GMT +1. The time now is 10:54 PM.


Powered by vBulletin® Version 3.6.4
Copyright ©2000 - 2017, Jelsoft Enterprises Ltd.
Copyright 2004-2017 OfficeFrustration.
The comments are property of their posters.