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#11
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Use DocVariable field to initiative numbering?
Actually, I see that someone does have a solution for cross-references,
but it isn't ideal. Can any of you improve upon the method here? http://www.grainge.org/pages/authori...m#broken_links |
#12
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Use DocVariable field to initiative numbering?
Tom,
What I'd /probably do in this scenario is try to expand on Greg's macro and look separately for references (e.g. "See Figure nnn") and the figure identifiers themselves, then mark them in some way that would enable me to match them up. Greg may have some further ideas but I'll have to think about how I'd approach this and time marches on on this side of the pond... Apart from that, I suppose I might want to take another look at RoboHelp just to be sure that I hadn't missed some referencing feature that would help me maintain references when I output to Word. But since I don't have that software, I couldn't really say what I'd be looking for... Peter Jamieson "Tom" wrote in message ups.com... Peter, Thanks for the explanations about the differences between DocVariables and DocProperties. That does make it a little clearer. You asked, However, how to maintain these references depends on what you're doing - you mention "your HTML document". Are you starting with that and trying to create a Word document from it, or what? To view an HTML document similar to the ones I create, open up Internet Explorer 6.0 and go to Help Contents and Index. What loads is an Web Help application of some kind. RoboHelp essentially creates the same online help tool. RoboHelp also exports all of these topics to Microsoft Word. Where RoboHelp falls short is in converting links to cross references. It just doesn't seem to do it, and I'm not sure of any workaround. That's why I was thinking that maybe if I stored some kind of variable in the HTML, I could convert it into a unique cross reference in Word. But that doesn't really seem probable, right? |
#13
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Use DocVariable field to initiative numbering?
Tom,
Sorry I can't help here. I don't even know what HTML is and without a sample document that I could run this code on, I can't make sense out of it. Tom wrote: Actually, I see that someone does have a solution for cross-references, but it isn't ideal. Can any of you improve upon the method here? http://www.grainge.org/pages/authori...m#broken_links |
#14
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Use DocVariable field to initiative numbering?
OK, now back in action for a few hours...
1. Do you need to set a "starting" Figure number as your original post suggests, or will that number always actually be 1? 2. If RoboHelp is just converting a number of separate articles (or whatever it calls them) into a single Word document, does that mean that you can end up with multiple "Figure 1" captions in the same document, e.g. blah blah (See Figure 1) Figure 1 Figure 2 blah blah (see Figure 2) blah blah new article(See Figure 1) Figure 1 and so on 3. If so, is there any obvious way to tell where a new article starts to avoid making the wrong references? (it seems likely that if the document is constructed from short articles you may get a number of "Figure 1" references and items in succession, but from different articles. Peter Jamieson "Peter Jamieson" wrote in message ... Tom, What I'd /probably do in this scenario is try to expand on Greg's macro and look separately for references (e.g. "See Figure nnn") and the figure identifiers themselves, then mark them in some way that would enable me to match them up. Greg may have some further ideas but I'll have to think about how I'd approach this and time marches on on this side of the pond... Apart from that, I suppose I might want to take another look at RoboHelp just to be sure that I hadn't missed some referencing feature that would help me maintain references when I output to Word. But since I don't have that software, I couldn't really say what I'd be looking for... Peter Jamieson "Tom" wrote in message ups.com... Peter, Thanks for the explanations about the differences between DocVariables and DocProperties. That does make it a little clearer. You asked, However, how to maintain these references depends on what you're doing - you mention "your HTML document". Are you starting with that and trying to create a Word document from it, or what? To view an HTML document similar to the ones I create, open up Internet Explorer 6.0 and go to Help Contents and Index. What loads is an Web Help application of some kind. RoboHelp essentially creates the same online help tool. RoboHelp also exports all of these topics to Microsoft Word. Where RoboHelp falls short is in converting links to cross references. It just doesn't seem to do it, and I'm not sure of any workaround. That's why I was thinking that maybe if I stored some kind of variable in the HTML, I could convert it into a unique cross reference in Word. But that doesn't really seem probable, right? |
#15
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Use DocVariable field to initiative numbering?
As far as cross references go, I found a really cool macro at Peter
Grainge's site (www.grainge.org under RoboHelp Printed Documentation Print Issues). Here's what it does: In your document, if you have hyperlinks to different heading titles, and if those hyperlinks have the same wording as the headings they point to, the macro converts the hyperlink into a cross reference with a page number. For example "For more information, see Heading Styles." (where Heading Styles is a hyperlink to another heading) becomes "For more information, see Heading Styles on page 5 (or whatever page that heading happens to be at). I found just one little problem with the macro code, but my VB friend told me to comment out a little bit of code after the word true about 50 lines down, and then it worked. I'm posting the revised code here in case anyone else is interested: Sub RebuildLinks() ' This bit added to set Smart Cut and Paste off while macro runs ' Thanks to JScher at Woody's Lounge, www.wopr.com Dim blnSmartCutAndPaste As Boolean blnSmartCutAndPaste = Options.SmartCutPaste Options.SmartCutPaste = False ' This macro written by Tannis Turnbull. RH Forum Dim myHeadings() As String 'Dim myPageNumbers() As String Dim i As Integer 'store all heading information myHeadings = ActiveDocument.GetCrossReferenceItems(wdRefTypeHea ding) 'move the cursor to section 3 Selection.HomeKey Unit:=wdStory Selection.Move wdSection, 2 'search for text with hyperlink style Selection.Find.ClearFormatting Selection.Find.Style = ActiveDocument.Styles("Hyperlink") With Selection.Find ..Text = "" ..Replacement.Text = "" ..Forward = True ..Wrap = wdFindContinue ..Format = True ..MatchCase = False ..MatchWholeWord = False ..MatchWildcards = False ..MatchSoundsLike = False ..MatchAllWordForms = False ..Execute FindText:="", Format:=True While .Found = True 'loop around refs to find the right one and update link For i = 1 To UBound(myHeadings) If Selection = Trim(myHeadings(i)) Then 'update the style with a real link and page info Selection.Delete Selection.InsertCrossReference ReferenceType:="Heading", ReferenceKind:= _ wdContentText, ReferenceItem:=CStr(i), InsertAsHyperlink:=True, _ IncludePosition:=False, SeparateNumbers:=False, SeparatorString:=" " ' in Word XP amend the line above to IncludePosition:=False Selection.TypeText Text:=" on page " Selection.InsertCrossReference ReferenceType:="Heading", ReferenceKind:= _ wdPageNumber, ReferenceItem:=CStr(i), InsertAsHyperlink:=True ', _ 'IncludePosition:=False, SeparateNumbers:=False, SeparatorString:=" " ' in Word XP amend the line above to IncludePosition:=False End If Next i ..Execute Wend End With ' Next line added as part of JScher's change, restores setting to what user had before. Options.SmartCutPaste = blnSmartCutAndPaste End Sub |
#16
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Use DocVariable field to initiative numbering?
Peter, let me provide a better picture of what I want my document to
look like. Here is the gist of it: Blah blah blah blah blah blah blah. See Figure 1. [image] Figure 1. Image caption blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah. See Figure 2. [image] Figure 2. Image caption blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah. See Figure 3. [image] Figure 3. Image caption The Figure numbering does not start over (in other words, there is only one Figure 1 in the entire document). Thanks to the earlier code you guys posted on automating captions, the captions part works great. The only part that remains is the "See Figure 1" reference that precedes the caption. It becomes slightly more complicated because in my RoboHelp source file, I may have 200 topics and only choose to compile 150 of them (depending on the needs of the audience). Here is what I think might work -- I will label each "See Figure 1", "See Figure 2" and so on as "See FigureZ." (All the same.) Then here's what I want the code to do: Look for first instance of the word "See FigureZ" and change it to See Figure 1. Stop. Now look for the first instance of "See FigureZ" and change it to See Figure 2. Stop. Now look for the first instance of "See FigureZ" and change it to See Figure 3. Stop. Now look for the first instance of "See FigureZ" and change it to Figure 4. Repeat until 100 Figure replacements or so. I figure that after the first command changes the See FigureZ to Figure 1, then upon second looping, the first FigureZ instance that appears will be placed exactly where Figure 2 should appear. Can any of you write a macro that does this? I would so appreciate it. Or do you have a better solution? Thanks so much for your help on this. This seems like the last piece to the puzzle. |
#17
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Use DocVariable field to initiative numbering?
I think I can easily accomplish my see references using this method:
1. In my RoboHelp file, tag the "1" in the phrase See Figure 1 with a unique style. 2. When I export to Word, the style carries over. 3. In Word, type { AutoNum \*Arabic }. Or go to Insert Field AutoNum and see the same code. Select this field code and copy it to the clipboard. 4. Do a find and replace of the unique style with the AutoNum field code. This numbering won't interfere with captions or lists. I'd like to make it into a macro that I can just run. Greg, earlier you wrote this code: Sub ScratchMacro() Dim myRange As Range Set myRange = ActiveDocument.Range With myRange.Find .Text = "XYZ" .MatchWholeWord = True While .Execute myRange.Delete myRange.InsertCaption Label:="Figure" Wend End With End Sub Instead of writing .Text, can I use a style there? And instead of using InsertCaption Label:="Figure", what would I use to insert the AutoNum tag? I tried InsertAutoNum but it didn't work. |
#18
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Use DocVariable field to initiative numbering?
OK, I think what you're saying is that
a. you want to number your figures sequentially b. you always have exactly one "See Figure X" for each Figure X c. the "See figure" reference always precedes the Figure number it's referrring to But if that is the case, I don't really understand why you need to insert "proper" figure references using SEQ fields or whatever, particlarly if RoboHelp is always generating the correct sequence numbers with no gaps. Why not just do all the numbering directly from your macro (and not use any fields)? The main reason I can think of is that you want to do the Figure numbering "properly" so that someone can take the Word document and add stuff including other references. But if that's the case, they won't be able to use the same referencing mechanism you are providing to them, brcause one extra { AutoNum \*Arabic } in the document will throw the whole scheme out. But to answer your questions... Sub ScratchMacro() Dim myRange As Range Set myRange = ActiveDocument.Range With myRange.Find .Text = "XYZ" .MatchWholeWord = True While .Execute myRange.Delete myRange.InsertCaption Label:="Figure" Wend End With End Sub Instead of writing .Text, can I use a style there? Yes, you can use ..Style = ActiveDocument.Styles("mystyle") And instead of using InsertCaption Label:="Figure", what would I use to insert the AutoNum tag? I tried InsertAutoNum but it didn't work. You can use myRange.Fields.Add range:=myRange, type:=wdfieldempty, text:="AutoNum \*Arabic", preserveformatting:=false You should be able to do both operations in succession using something like Sub ScratchMacro() Dim myRange As Range Set myRange = ActiveDocument.Range With myRange.Find .Text = "XYZ" .MatchWholeWord = True While .Execute myRange.Delete myRange.InsertCaption Label:="Figure" Wend End With ' Following line may be unnecessary, or ' you may need to do more to reset the Find object Set myRange = Nothing Set myRange = ActiveDocument.Range With myRange.Find .Style = ActiveDocument.Styles("mystyle") .MatchWholeWord = True While .Execute myRange.Delete myRange.Fields.Add _ range:=myRange, _ type:=wdfieldempty, _ text:="AutoNum \*Arabic", _ preserveformatting:=false Wend End With End Sub (But I haven't tested it!) Peter Jamieson "Tom" wrote in message oups.com... I think I can easily accomplish my see references using this method: 1. In my RoboHelp file, tag the "1" in the phrase See Figure 1 with a unique style. 2. When I export to Word, the style carries over. 3. In Word, type { AutoNum \*Arabic }. Or go to Insert Field AutoNum and see the same code. Select this field code and copy it to the clipboard. 4. Do a find and replace of the unique style with the AutoNum field code. This numbering won't interfere with captions or lists. I'd like to make it into a macro that I can just run. Greg, earlier you wrote this code: Sub ScratchMacro() Dim myRange As Range Set myRange = ActiveDocument.Range With myRange.Find .Text = "XYZ" .MatchWholeWord = True While .Execute myRange.Delete myRange.InsertCaption Label:="Figure" Wend End With End Sub Instead of writing .Text, can I use a style there? And instead of using InsertCaption Label:="Figure", what would I use to insert the AutoNum tag? I tried InsertAutoNum but it didn't work. |
#19
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Use DocVariable field to initiative numbering?
Peter,
The macro code you wrote works perfectly! Thanks. It's really impressive to see all of these macros in action. I'm planning to put them all together into a template that technical writers can easily use to convert RoboHelp generated source material into a Word document. I have a related question. In the following code, how would I change the line myRange.InsertCaption Label:="Figure" to replace the "mystyle" with another style, such as "stylex"? In other words, how do I swap styles? (I thought it would be something like myRange.InsertStyleRef ("stylex") but it didn't work.) Sub ScratchMacro() Dim myRange As Range Set myRange = ActiveDocument.Range With myRange.Find .Style = ActiveDocument.Styles("mystyle") .MatchWholeWord = True While .Execute myRange.Delete myRange.InsertCaption Label:="Figure" Wend End With End Sub Also, let's say I have 15 style swaps that I want to make with one macro. I'm assuming that i just remove the words "End Sub" from the end, and add the additional macro code, but without the additional macro's name (e.g., Sub ScratchMacro())? Thanks. |
#20
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Use DocVariable field to initiative numbering?
"mystyle" with another style, such as "stylex"? In other words, how do I swap styles? (I thought it would be something like myRange.InsertStyleRef ("stylex") but it didn't work.) What you probably need is myRange.Style = "stylex" However, it depends partly on whether you want to apply a style to the entire paragraph or the text in the range (and/or whether you are applying a paragraph style or a character style) Peter Jamieson "Tom" wrote in message ps.com... Peter, The macro code you wrote works perfectly! Thanks. It's really impressive to see all of these macros in action. I'm planning to put them all together into a template that technical writers can easily use to convert RoboHelp generated source material into a Word document. I have a related question. In the following code, how would I change the line myRange.InsertCaption Label:="Figure" to replace the "mystyle" with another style, such as "stylex"? In other words, how do I swap styles? (I thought it would be something like myRange.InsertStyleRef ("stylex") but it didn't work.) Sub ScratchMacro() Dim myRange As Range Set myRange = ActiveDocument.Range With myRange.Find .Style = ActiveDocument.Styles("mystyle") .MatchWholeWord = True While .Execute myRange.Delete myRange.InsertCaption Label:="Figure" Wend End With End Sub Also, let's say I have 15 style swaps that I want to make with one macro. I'm assuming that i just remove the words "End Sub" from the end, and add the additional macro code, but without the additional macro's name (e.g., Sub ScratchMacro())? Thanks. |
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