create new field

Oh, really! Must you be such a pill?



"Brian Tillman" wrote:

stephanie wrote:

I love my new "Deleted" column! To be warm and fuzzy: I am
comforted, every time I notice it.

All that work when I've already demonstrated that the Modified date is
probably sufficient.
--
Brian Tillman

My deleted messages don't appear in the Deleted Messages folder - any ideas?

Are you holding down the Shift key while deleting? This would permanently
delete them

"Jane" wrote in message
...
My deleted messages don't appear in the Deleted Messages folder - any
ideas?

No, but thanks anyway. I've tried simply using the "X" symbol, keying
Control D, and pressing the delete key on the keyboard. The only way I can
get messages to go to the Deleted Messages folder is by MOVING the messages
there. There must be an answer somewhere...
__________________________

"Vince Averello [MVP-Outlook]" wrote:

Are you holding down the Shift key while deleting? This would permanently
delete them

"Jane" wrote in message
...
My deleted messages don't appear in the Deleted Messages folder - any
ideas?

Hi, Jane.

It looks as though you posted this as a Reply rather than as a New Post.
You may get more response by posting it as a New Post.

My understanding is that when you try to delete messages, they do disappear
from the Inbox, right?

Have you renamed your Deleted Items folder? (maybe they have lost their way)

Have you checked all your other folders - including Archive Folders, to see
if one of them is receiving your deletions? (you could mark everything in all
of them "read," and then watch for one of them to become highlighted when you
delete something that has not been read yet or that is marked "not read." )

If so, maybe there is a setting in the Organizer that moves deleted items
to...well, somewhere. That can be fixed with the Rules Wizard.

In the meantime, try posting this as a New Post with a subject line.
Someone with more experience than I have will respond. Be sure to mention
all the things you have already tried and eliminated as possible fixes.

Good luck!



"Jane" wrote:

No, but thanks anyway. I've tried simply using the "X" symbol, keying
Control D, and pressing the delete key on the keyboard. The only way I can
get messages to go to the Deleted Messages folder is by MOVING the messages
there. There must be an answer somewhere...
__________________________

"Vince Averello [MVP-Outlook]" wrote:

Are you holding down the Shift key while deleting? This would permanently
delete them

"Jane" wrote in message
...
My deleted messages don't appear in the Deleted Messages folder - any
ideas?

Stephanie,

In support of your cause, I was delighted to find that I was not the only
one looking for a way to sort by delete date.
If deleting was meant to be permanent , I wonder why MS even bothered to
code a "Deleted Items" folder or the "Recylcle Bin". My guess is even the
gurus regreted a delete command occasionally and wanted to be able to
retrieve it...

Anyway, now to my question, I was not quite able to follow some of the steps
that were taken and with all the postings, I suppose I lost track.

Do yo have a condensed version of what you and Sue had worked out?

Thanks,

Vaunull


"stephanie" wrote:

Well, of COURSE. There it is: The little check box that sdays "always trust
this source." Thanks! And so-long till whenever!

"Sue Mosher [MVP-Outlook]" wrote:

Yes, there are two ways to do this. One is to set macro security to Low, which is not recommended. The other is to use a tool called Selfcert.exe that comes with Office to generate a digital certificate that you can use to sign your VBA project. After you do that, youi can set macro security to High. See http://www.outlookcode.com/d/vb.htm#selfcert for more information.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx


"stephanie" wrote in message ...
I love my new "Deleted" column! To be warm and fuzzy: I am comforted, every
time I notice it.

I'm going to push my luck: Is there any way to avoid being asked whether I
want to Enable or Disable macros everytime OL2002 opens?

Hi!
I implemented this code - it's great - brilliant - thanks.
It seems to run sporadically though.
Even in one day, it tags the deleted date onto some outlook items, but not
others.
I've tried moving items back out into another folder and then putting them
back into the deleted folder. Sometimes this works, especially one by one,
but some items just don't pick up the tag and I don't see how they're any
diferent from other items that do.
I'm on Outlook 2003, Exhange Server 2003.
I've expoerted and re-imported my certificates in case an update didn't like
them.
Maybe it's to do with priorities on the network?

"Sue Mosher [MVP-Outlook]" wrote:

Unfortunately, Outlook lets you do things in the UI that just don't work as you would logically expect them to. In particular, creating a field doesn't put data into it. Just because you name a field "Deleted," Outlook doesn't know *what* data to put into it.

This code, however, will watch the Deleted Items folder for new items. When one arrives, it will add the Deleted property to that item and then set the value of that property to the current date/time.

Dim WithEvents colDelItems As Outlook.Items

Private Sub Application_Startup()
Dim objNS As Outlook.NameSpace
Set objNS = Application.GetNamespace("MAPI")
Set colDelItems = objNS.GetDefaultFolder(olFolderDeletedItems).Items
Set objNS = Nothing
End Sub

Private Sub colDelItems_ItemAdd(ByVal Item As Object)
On Error Resume Next
Set objField = Item.UserProperties.Add("Deleted", olDateTime)
objField.Value = Now
Item.Save
Set objField = Nothing
End Sub

Add the code to the built-in ThisOutlookSession module in Outlook VBA and make sure your macro security is not set to High.

LookOut has a Search button, not Find, but it sounds like you have some other search tool that might serve you just as well.

BTW, if you don't want to manually empty the trash every week, set the Deleted Items folder to delete items older than 7 days whenever AutoArchive runs. I have AutoArchive set up to run every day and delete items in Deleted Items that are older than a week.
--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx


"stephanie" wrote in message ...

But, hey: When I go to View/Current/Customize/Fields, I see a “New Field�
button. That looks like exactly what I need. And I can give it a name, and
define it as date/time. And it even appears as a field in whichever window I
created it in. So what’s the point of a field with no data? What’s it for,
if not for what I need?

I think I might have Lookout: it’s a button with the OL clock and stuff and
the word “Find� on it. Is that it? It even searches with a partial name.
And I can conjure it up with a single keyboard command.

But sorting by name works pretty well, too, since I DO empty the trash every
week or so.

So, in the meantime, what’s with the “new field� button?


S

"Sue Mosher [MVP-Outlook]" wrote:

Actually the VBA code to stamp the deletion date onto your Deleted custom field on the item would be very easy to write, but not everyone wants to go that route. Let me know if you do.

I don't know if you've tried it, but another option would be to use the regular Find feature on the Deleted Items folder to locate the item. Of course, you have to remember enough of what the item was about or who sent it, in order to have some text to search for. But if it's important enough to want to recover it from Deleted Items, that wouldn't be a problem.

If you do this sort of search often, you might want to get the free Lookout search tool from Microsoft's web site. It's usually a lot faster to search all your folders, included Deleted Items, with Lookout than to search one folder using Outlook's built-in Find. Plus, the Lookout search box sits right on the Outlook toolbar, so you don't have to switch to some other folder before you can start searching.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx


"stephanie" wrote in message ...
Thank you very much Sue. Actually, you have almost grasped the problem.

Because some of the messages I receive are not junk to be discarded
immediately, they may remain in my Inbox for several days while I research,
convene meetings, or otherwise take action prior to deleting them.

Accordingly, when I finally do delete them, they may slip down into the
depths of several days’ worth of banana peels. Which is generally fine with
me.

But occasionally I determine that a deleted item must be recovered. And OL
2002 makes a very nice provision for that exigency. And this provision works
perfectly if one deletes items in the same order in which they were received.
But, as you by now have probably figured out, my responsibilities do not
always allow for that.

I had hoped that by sorting them by deletion date, that I could get some
notion of how deep to plunge in after a deleted item.

SO. Thank you for advising me that only someone of greater expertise than
myself can accomplish this. That is good information.

Stephanie

"Sue Mosher [MVP-Outlook]" wrote:

Outlook does not maintain that information automatically. You would have to write VBA code to monitor the Deleted Items folder for new items and, for each item added, set the value of the Deleted field.

Why do you want to do this anyway? These are deleted items after all. Do you sort through your garbage can at home to distinguish yesterday's banana peels from today's?

"stephanie" wrote in message ...
W2K. Outlook 2002 SP3.

I need to be able to sort deleted files by the date that each one was deleted.

I have created a "Deleted" field in my Deleted Files folder. I have
identified it as a "date/time." But I can't figure out how to define it.
"None" is entered in this column for each item.

Many thanks.