'Packaging' a Powerpoint Presentation

Hello. I have three related questions (they're all ways to skin the same cat,
but answers to all three would be helpful):

The problem is, I have a Powerpoint presentation with LOTS of audio and
video clips (100 maybe), but the icons you click on to play them (in Action
settings -- Run program) are scattered in several subdirectories. Which is
fine since the subdirectories are organized into a hierarchical tree, but the
problem is THE SUB-DIRECTORIES CONTAIN LOTS OF OTHER AUDIO AND VIDEO CLIPS
WHICH ARE NOT PART OF THE PRESENTATION.

How can I:

1. Automatically copy just the presentation with the clips it references to
some other location while leaving the unreferenced clips behind.

2. Run a 'change all' command on all the URLs pointing to the clips from
within Powerpoint to change the disk letter so that, e.g. instead of running
from drive C as it currently does, the whole presentation could reside on
some other disk drive.

3. Package up just the presentation and the clips it refers to into one big
file (= object embedding instead of linking).

And maybe we could add #4:

4. Package up just the presentation and the clips it refers to into one big
file which could then expand into the full directory structure on some other
site. (Actually, if #1 is possible, then Winzip could do this one.

Thanks for your help!

--
Peyton Todd

In article , Peyton Todd
wrote:
Hello. I have three related questions (they're all ways to skin the same cat,
but answers to all three would be helpful):

The problem is, I have a Powerpoint presentation with LOTS of audio and
video clips (100 maybe), but the icons you click on to play them (in Action
settings -- Run program) are scattered in several subdirectories. Which is
fine since the subdirectories are organized into a hierarchical tree, but the
problem is THE SUB-DIRECTORIES CONTAIN LOTS OF OTHER AUDIO AND VIDEO CLIPS
WHICH ARE NOT PART OF THE PRESENTATION.

How can I:

1. Automatically copy just the presentation with the clips it references to
some other location while leaving the unreferenced clips behind.

2. Run a 'change all' command on all the URLs pointing to the clips from
within Powerpoint to change the disk letter so that, e.g. instead of running
from drive C as it currently does, the whole presentation could reside on
some other disk drive.

You don't want to point to any specific disk drive, not if you need to move the
files here and there. You want all the paths to be relative to the current PPT
file's path; otherwise the links break too easily.

The Package for CD command in PPT 2003 is supposed to do this for you.

Our FixLinks addin does as well and offers a few higher end features, like
letting you set alternate subpaths for media, images and such.
http://www.pptools.com/fixlinks/

3. Package up just the presentation and the clips it refers to into one big
file (= object embedding instead of linking).

PowerPoint doesn't embed videos so this isn't really possible.
An EXE that's really a self extracting ZIP would let it all sit in one file then
explode into a single folder or set of subfolders though.


And maybe we could add #4:

4. Package up just the presentation and the clips it refers to into one big
file which could then expand into the full directory structure on some other
site. (Actually, if #1 is possible, then Winzip could do this one.

Thanks for your help!


-----------------------------------------
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
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