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Managing shared list of contacts
We use public folders to manage shared groups of contacts.
For example our trustees. Among those contacts, are distribution lists that relate to different board meetings and subgroups. Unfortunately distribution lists are not well supported. (Not easy to manage, requires a lot of manual data entry. I see mention of categories and subfolders as alternative options. Subfolders again would seem to require manual entry to maintain and set up. Categories will be challenging to explain to our executive assistant, though possible. How do others manage this for their companies without enterring the data individualy each time? Could I suggest that contacts are drag and drop enabled in future versions? This seems like a big hole in the UI. |
#2
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Managing shared list of contacts
Contacts are drag and drop... you can drop them to any contacts folder.
Categories would be the best method of managing these - multiple folders tends to lead to duplicated contacts - and they aren't that difficult to learn to use. -- Diane Poremsky [MVP - Outlook] Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Outlook Tips by email: EMO - a weekly newsletter about Outlook and Exchange: You can access this newsgroup by visiting http://www.microsoft.com/office/comm...s/default.mspx or point your newsreader to msnews.microsoft.com. "DeepThnkr" wrote in message ... We use public folders to manage shared groups of contacts. For example our trustees. Among those contacts, are distribution lists that relate to different board meetings and subgroups. Unfortunately distribution lists are not well supported. (Not easy to manage, requires a lot of manual data entry. I see mention of categories and subfolders as alternative options. Subfolders again would seem to require manual entry to maintain and set up. Categories will be challenging to explain to our executive assistant, though possible. How do others manage this for their companies without enterring the data individualy each time? Could I suggest that contacts are drag and drop enabled in future versions? This seems like a big hole in the UI. |
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