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#21
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linking and sequential numbering of tables
ok suzanne, no panic here!
here's what i have done (and i think it is what you meant, since it worked out alright seemingly): i have changed the style formatting of List of Abbreviations & Summary of Findings from Heading 1 to Body text, Bold, Size 14 and assigned outline Level 1 then apply Bullets & Numbering etc. it worked! Chapter 1 is now Chapter 1 and so on. not only that, now even the figures and tables appeared correctly (the few that i re-captioned to include chapter number) but it looks like i have to manually re-captioned all the figures and tables, additionally i have to re-crossreferenced all the in-text citations of the figures and tables. there is not much choice/difference between pasting { STYLEREF 1 \s } to every single figures/tables and re-captioning (i don't think). i wish i have thought/learnt about these issues earlier and may be i could have recorded a macro to automate the re-captioning but c'est la vie. at least now my documents appeared as i think it should be. for my own education, could you tell or provide me with a link to find out what are the switches in the captions and their respective functions? i tried to google for these but could not find the answer. thanks again suzanne, your advice/guidance has been very helpful and useful. regards, jes |
#22
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linking and sequential numbering of tables
hi suzanne,
i have forgotten to ask you in my reply. once i have applied the formatting e.g. Bullets and Numbering, is there a way to undo such formatting in the future (as in i saved the work, close, re-open the next day and i feel like reverting to what it was before being formatted with e.g. Bullets and Numbering)? naturally this precludes the use of undo button (Edit - Undo). thanks, jes |
#23
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linking and sequential numbering of tables
You can remove numbering by applying None from the Numbering dialog.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "xppuser" wrote in message ... hi suzanne, i have forgotten to ask you in my reply. once i have applied the formatting e.g. Bullets and Numbering, is there a way to undo such formatting in the future (as in i saved the work, close, re-open the next day and i feel like reverting to what it was before being formatted with e.g. Bullets and Numbering)? naturally this precludes the use of undo button (Edit - Undo). thanks, jes |
#24
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linking and sequential numbering of tables
You really need to create a new style for your new headings. Body Text,
Bold, Size 14 is just formatting; save it as a named style so that you can pick it up for the TOC if desired. You may find that F4 (Repeat) is helpful in inserting new captions. Since I don't use the caption feature myself, I'm not really familiar with the way they work, but you can find some information about the component SEQ and STYLEREF fields from their respective Help topics. Interestingly the \s switch is not listed in the StyleRef Help topic, so I'm not sure what it does. Looking ahead, assuming that you will have a TOC, you might want to save yourself some work by reading these articles: How to create a table of contents in Microsoft Word http://www.ShaunaKelly.com/word/toc/CreateATOC.html TOC Tips and Tricks http://sbarnhill.mvps.org/WordFAQs/TOCTips.htm Customizing your table of contents with switches http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "xppuser" wrote in message ... ok suzanne, no panic here! here's what i have done (and i think it is what you meant, since it worked out alright seemingly): i have changed the style formatting of List of Abbreviations & Summary of Findings from Heading 1 to Body text, Bold, Size 14 and assigned outline Level 1 then apply Bullets & Numbering etc. it worked! Chapter 1 is now Chapter 1 and so on. not only that, now even the figures and tables appeared correctly (the few that i re-captioned to include chapter number) but it looks like i have to manually re-captioned all the figures and tables, additionally i have to re-crossreferenced all the in-text citations of the figures and tables. there is not much choice/difference between pasting { STYLEREF 1 \s } to every single figures/tables and re-captioning (i don't think). i wish i have thought/learnt about these issues earlier and may be i could have recorded a macro to automate the re-captioning but c'est la vie. at least now my documents appeared as i think it should be. for my own education, could you tell or provide me with a link to find out what are the switches in the captions and their respective functions? i tried to google for these but could not find the answer. thanks again suzanne, your advice/guidance has been very helpful and useful. regards, jes |
#25
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linking and sequential numbering of tables
hi suzanne,
i am not quite sure what you meant by "named style so that you can pick it up for the TOC if desired" but i'll do it anyway since you told me to do it, presumably this naming will have a purpose later on i.e. with an eye towards generating TOC. you are right in that earlier i was about to state that hopefully all being well the next time i would be asking some more questions is when i would (undoubtedly) come unstuck generating table of content, figures and tables as well as index but i decided to leave it in case i am tempting fate. i think it would be about two/three more weeks worth of writing before i get to the generating TOC stage but i appreciate your links - would be my homework/bedtime reading. thanks also for advice about using None in the Bullets and Numbering to get rid of them. till later, jes |
#26
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linking and sequential numbering of tables
In Word 2002 and 2003, unless you have disabled "Keep track of formatting,"
whenever you apply direct formatting to a paragraph, Word appends this information to the name of the style in use. Although it appears that it is creating a new style (and for all I know it may actually be possible to use these "styles" for TOC purposes), this is really just "formatting," and if you disable "Keep track of formatting," you'll still see just Body Text regardless of what formatting you've added. But if you apply the Body Text style to another paragraph, you'll get the default style formatting, without the direct formatting you added. You need to create a true style (you could call it "Main Heading" or "Front Matter Heading" or whatever else seems appropriate) to apply to these paragraphs. In any case, you don't necessarily want to start with the Body Text style in creating a heading. You might want to base the style on Normal or "(no style)." Where "Body Text" comes in is in the outline level of the style. The built-in heading styles have outline levels assigned--Level 1 for Heading 1, Level 2 for Heading 2, etc. So when you generate a TOC, Word automatically picks up these styles and puts them in the TOC, each with the corresponding TOC style. Most other styles have an outline level of "Body Text" (you can see the level at the top right corner of the Format | Paragraph dialog), which means that they won't automatically be included in the TOC (though you can include them if you want to), and if you want to keep something OUT of the TOC, you demote its outline level to Body Text so it doesn't show up automatically. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "xppuser" wrote in message ... hi suzanne, i am not quite sure what you meant by "named style so that you can pick it up for the TOC if desired" but i'll do it anyway since you told me to do it, presumably this naming will have a purpose later on i.e. with an eye towards generating TOC. you are right in that earlier i was about to state that hopefully all being well the next time i would be asking some more questions is when i would (undoubtedly) come unstuck generating table of content, figures and tables as well as index but i decided to leave it in case i am tempting fate. i think it would be about two/three more weeks worth of writing before i get to the generating TOC stage but i appreciate your links - would be my homework/bedtime reading. thanks also for advice about using None in the Bullets and Numbering to get rid of them. till later, jes |
#27
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linking and sequential numbering of tables
hi suzanne,
ok, i see it now the reasoning behind the creating the new style. i'll do that. thanks for your help, jes |
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