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#11
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Mail merge labels Outlook 2003
Try using "all fields" and parse your address elements individually from
Outlook's fields instead of using an Address Block. -- Russ Valentine [MVP-Outlook] "Steff" wrote in message ... From Contacts I am selecting only those fields in "current view" which is name and address in this case. Using the Word Mail Merge toolbar I am inserting an Address Block with name, company name and postal address. If this doesn't give you the information you need to help me then perhaps you could try and explain the question in greater detail. "Russ Valentine [MVP-Outlook]" wrote: No. I asked how you constructed the merge. List the merge fields you used. -- Russ Valentine [MVP-Outlook] "Steff" wrote in message ... In outlook contacts (with only those contacts i want to print labels for selected), i then go Tools, Mail Merge, Mailing Labels, OK. Word then opens, with a window about Setup, I click OK, the Mail Merge Helper opens, I close it down using the x in the top right hand corner, and use the Mail Merge toolbar as outlined below. "Russ Valentine [MVP-Outlook]" wrote: List how you are constructing the merge. Are you starting the merge from the correct Outlook folder? -- Russ Valentine [MVP-Outlook] "Steff" wrote in message ... Have figured out that you must have meant to start the Mail Merge in Outlook, but when Word opens up to close down the Helper and use the Mail Merge toolbar. I am thus doing this to select my label type, insert an address block and then propagate labels. However when i then try and produce the labels i get only blank pages. I have tried the View Merged DAta button, the Merge to New Document and Merge to Printer. What step am i missing out? "Russ Valentine [MVP-Outlook]" wrote: Yes it is. I trust you are using a compatible version of Word. -- Russ Valentine [MVP-Outlook] "Steff" wrote in message ... And where to I find the mail merge toolbar, it doesn't seem to be an option in View, Toolbars "Russ Valentine [MVP-Outlook]" wrote: You should be using the mail merge toolbar for this, not the Merge Helper. Should be self explanatory there. -- Russ Valentine [MVP-Outlook] "Steff" wrote in message ... I am trying to produce a list of labels in Outlook 2003 contacts using Merge, which I used to do frequently in previous version of Outlook without problem. However, now when I reach the Mail Merge Helper screen, the option at the bottom to Merge (in Merge data with document) is not available to me, so i can neither select the fields i want to include in the label, nor complete the merge itself. Therefore how to i print a group of contact addresses as labels? |
#12
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Mail merge labels Outlook 2003
OK that works in principle thanks (whats the point of having all these
shortcuts like Mail Merge helpers and Address Blocks if they don't work?!!!). However, I should have around 5 pages of labels but only the first page is producing. When i propagate labels the first page fills with blanks, then when i go to view labels only those labels fill with addresses. Presumably i have to produce more pages at the propagation stage somehow? "Russ Valentine [MVP-Outlook]" wrote: Try using "all fields" and parse your address elements individually from Outlook's fields instead of using an Address Block. -- Russ Valentine [MVP-Outlook] "Steff" wrote in message ... From Contacts I am selecting only those fields in "current view" which is name and address in this case. Using the Word Mail Merge toolbar I am inserting an Address Block with name, company name and postal address. If this doesn't give you the information you need to help me then perhaps you could try and explain the question in greater detail. "Russ Valentine [MVP-Outlook]" wrote: No. I asked how you constructed the merge. List the merge fields you used. -- Russ Valentine [MVP-Outlook] "Steff" wrote in message ... In outlook contacts (with only those contacts i want to print labels for selected), i then go Tools, Mail Merge, Mailing Labels, OK. Word then opens, with a window about Setup, I click OK, the Mail Merge Helper opens, I close it down using the x in the top right hand corner, and use the Mail Merge toolbar as outlined below. "Russ Valentine [MVP-Outlook]" wrote: List how you are constructing the merge. Are you starting the merge from the correct Outlook folder? -- Russ Valentine [MVP-Outlook] "Steff" wrote in message ... Have figured out that you must have meant to start the Mail Merge in Outlook, but when Word opens up to close down the Helper and use the Mail Merge toolbar. I am thus doing this to select my label type, insert an address block and then propagate labels. However when i then try and produce the labels i get only blank pages. I have tried the View Merged DAta button, the Merge to New Document and Merge to Printer. What step am i missing out? "Russ Valentine [MVP-Outlook]" wrote: Yes it is. I trust you are using a compatible version of Word. -- Russ Valentine [MVP-Outlook] "Steff" wrote in message ... And where to I find the mail merge toolbar, it doesn't seem to be an option in View, Toolbars "Russ Valentine [MVP-Outlook]" wrote: You should be using the mail merge toolbar for this, not the Merge Helper. Should be self explanatory there. -- Russ Valentine [MVP-Outlook] "Steff" wrote in message ... I am trying to produce a list of labels in Outlook 2003 contacts using Merge, which I used to do frequently in previous version of Outlook without problem. However, now when I reach the Mail Merge Helper screen, the option at the bottom to Merge (in Merge data with document) is not available to me, so i can neither select the fields i want to include in the label, nor complete the merge itself. Therefore how to i print a group of contact addresses as labels? |
#13
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Mail merge labels Outlook 2003
Depends on what you were selecting. When you start the merge from Outlook it
is best to use Outlook's fields. In Outlook/Word 2002/2003 there is an extra step required to create mailing labels. Instructions he http://support.microsoft.com/?kbid=284401 -- Russ Valentine [MVP-Outlook] "Steff" wrote in message ... OK that works in principle thanks (whats the point of having all these shortcuts like Mail Merge helpers and Address Blocks if they don't work?!!!). However, I should have around 5 pages of labels but only the first page is producing. When i propagate labels the first page fills with blanks, then when i go to view labels only those labels fill with addresses. Presumably i have to produce more pages at the propagation stage somehow? "Russ Valentine [MVP-Outlook]" wrote: Try using "all fields" and parse your address elements individually from Outlook's fields instead of using an Address Block. -- Russ Valentine [MVP-Outlook] "Steff" wrote in message ... From Contacts I am selecting only those fields in "current view" which is name and address in this case. Using the Word Mail Merge toolbar I am inserting an Address Block with name, company name and postal address. If this doesn't give you the information you need to help me then perhaps you could try and explain the question in greater detail. "Russ Valentine [MVP-Outlook]" wrote: No. I asked how you constructed the merge. List the merge fields you used. -- Russ Valentine [MVP-Outlook] "Steff" wrote in message ... In outlook contacts (with only those contacts i want to print labels for selected), i then go Tools, Mail Merge, Mailing Labels, OK. Word then opens, with a window about Setup, I click OK, the Mail Merge Helper opens, I close it down using the x in the top right hand corner, and use the Mail Merge toolbar as outlined below. "Russ Valentine [MVP-Outlook]" wrote: List how you are constructing the merge. Are you starting the merge from the correct Outlook folder? -- Russ Valentine [MVP-Outlook] "Steff" wrote in message ... Have figured out that you must have meant to start the Mail Merge in Outlook, but when Word opens up to close down the Helper and use the Mail Merge toolbar. I am thus doing this to select my label type, insert an address block and then propagate labels. However when i then try and produce the labels i get only blank pages. I have tried the View Merged DAta button, the Merge to New Document and Merge to Printer. What step am i missing out? "Russ Valentine [MVP-Outlook]" wrote: Yes it is. I trust you are using a compatible version of Word. -- Russ Valentine [MVP-Outlook] "Steff" wrote in message ... And where to I find the mail merge toolbar, it doesn't seem to be an option in View, Toolbars "Russ Valentine [MVP-Outlook]" wrote: You should be using the mail merge toolbar for this, not the Merge Helper. Should be self explanatory there. -- Russ Valentine [MVP-Outlook] "Steff" wrote in message ... I am trying to produce a list of labels in Outlook 2003 contacts using Merge, which I used to do frequently in previous version of Outlook without problem. However, now when I reach the Mail Merge Helper screen, the option at the bottom to Merge (in Merge data with document) is not available to me, so i can neither select the fields i want to include in the label, nor complete the merge itself. Therefore how to i print a group of contact addresses as labels? |
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