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Filter for distribution list



 
 
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  #1  
Old April 14th, 2010, 02:49 PM posted to microsoft.public.outlook.contacts
Graeme at Raptup
external usenet poster
 
Posts: 83
Default Filter for distribution list

Hi,
we have many contact records (1,800) that we want to use to create some
distribution lists.
To add each contact manually will be time consuming, so I want to filter the
list based on criteria. I know how to do this in the Contacts pane but
working with Distribution lists seems limited.
Just to clarify: I guess we could just 'Customise view' for contacts, but
what we really want to do is select addresses from that customised view and
create a distribution list.
Any suggestions appreciated!
  #2  
Old April 14th, 2010, 08:59 PM posted to microsoft.public.outlook.contacts
Russ Valentine
external usenet poster
 
Posts: 1,155
Default Filter for distribution list

Have you read any of the information here on how limited and unreliable DL's
are? Are you sure they are your best alternative for grouping recipients?
--
Russ Valentine
"Graeme at Raptup" wrote in
message ...
Hi,
we have many contact records (1,800) that we want to use to create some
distribution lists.
To add each contact manually will be time consuming, so I want to filter
the
list based on criteria. I know how to do this in the Contacts pane but
working with Distribution lists seems limited.
Just to clarify: I guess we could just 'Customise view' for contacts, but
what we really want to do is select addresses from that customised view
and
create a distribution list.
Any suggestions appreciated!


  #3  
Old April 15th, 2010, 03:45 PM posted to microsoft.public.outlook.contacts
Diane Poremsky [MVP]
external usenet poster
 
Posts: 17,338
Default Filter for distribution list

create a filtered view that has just the email addresses or email address
and full name. Copy the list and paste into the Members field of the DL.
See http://www.outlook-tips.net/howto/copy_data.htm

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


New Poll: What type of email account is your main account?
http://forums.slipstick.com/showthread.php?t=42402


"Graeme at Raptup" wrote in
message ...
Hi,
we have many contact records (1,800) that we want to use to create some
distribution lists.
To add each contact manually will be time consuming, so I want to filter
the
list based on criteria. I know how to do this in the Contacts pane but
working with Distribution lists seems limited.
Just to clarify: I guess we could just 'Customise view' for contacts, but
what we really want to do is select addresses from that customised view
and
create a distribution list.
Any suggestions appreciated!


  #4  
Old May 5th, 2010, 12:07 PM posted to microsoft.public.outlook.contacts
Graeme at Raptup
external usenet poster
 
Posts: 83
Default Filter for distribution list

Thanks,
I'll try that out

"Diane Poremsky [MVP]" wrote:

create a filtered view that has just the email addresses or email address
and full name. Copy the list and paste into the Members field of the DL.
See http://www.outlook-tips.net/howto/copy_data.htm

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


New Poll: What type of email account is your main account?
http://forums.slipstick.com/showthread.php?t=42402


"Graeme at Raptup" wrote in
message ...
Hi,
we have many contact records (1,800) that we want to use to create some
distribution lists.
To add each contact manually will be time consuming, so I want to filter
the
list based on criteria. I know how to do this in the Contacts pane but
working with Distribution lists seems limited.
Just to clarify: I guess we could just 'Customise view' for contacts, but
what we really want to do is select addresses from that customised view
and
create a distribution list.
Any suggestions appreciated!


  #5  
Old May 6th, 2010, 08:30 AM posted to microsoft.public.outlook.contacts
Graeme at Raptup
external usenet poster
 
Posts: 83
Default Filter for distribution list

Thanks Russ,
I'm only finding that out now!
I guess my best alternative is to do an advanced find.
That's easy enough - but is it possible to save the search?

"Russ Valentine" wrote:

Have you read any of the information here on how limited and unreliable DL's
are? Are you sure they are your best alternative for grouping recipients?
--
Russ Valentine
"Graeme at Raptup" wrote in
message ...
Hi,
we have many contact records (1,800) that we want to use to create some
distribution lists.
To add each contact manually will be time consuming, so I want to filter
the
list based on criteria. I know how to do this in the Contacts pane but
working with Distribution lists seems limited.
Just to clarify: I guess we could just 'Customise view' for contacts, but
what we really want to do is select addresses from that customised view
and
create a distribution list.
Any suggestions appreciated!


.

  #6  
Old May 6th, 2010, 08:49 AM posted to microsoft.public.outlook.contacts
Graeme at Raptup
external usenet poster
 
Posts: 83
Default Filter for distribution list

Hi Diane,
for my distribution lists requirements (i.e. mailers) your solution will
work just fine. Thank you.

"Diane Poremsky [MVP]" wrote:

create a filtered view that has just the email addresses or email address
and full name. Copy the list and paste into the Members field of the DL.
See http://www.outlook-tips.net/howto/copy_data.htm

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


New Poll: What type of email account is your main account?
http://forums.slipstick.com/showthread.php?t=42402


"Graeme at Raptup" wrote in
message ...
Hi,
we have many contact records (1,800) that we want to use to create some
distribution lists.
To add each contact manually will be time consuming, so I want to filter
the
list based on criteria. I know how to do this in the Contacts pane but
working with Distribution lists seems limited.
Just to clarify: I guess we could just 'Customise view' for contacts, but
what we really want to do is select addresses from that customised view
and
create a distribution list.
Any suggestions appreciated!


 




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