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Subdocument Footer Page Numbering
When inserting subdocuments into a master document, I want the page numbering
(which was inserted into a footer in the master document), to be continued on from one document to the next, with no break in the page numbering. There are several sections within the master document (8 subdocs). On the master doc, the page numbering is reset to '1' on Page 4 because there are a couple of 'index' and general rubbish pages at the start, and the real stuff starts on Page 4 (the new Page 1). Therefore, there is a header/footer for the original pages 1-3, and a second header/footer for Pages 4 - onwards (new page 1 onwards). Each time I add a new document however, I have it set to (hopefully) use the previous header/footer settings, but that keeps resetting the page number back to '1'. In some cases, where the document changes between portrait and landscaping in the subdoc, I somehow manage to retain the header, but not the footer information (I have no idea why, nothing I did specifically). Anyone got a good idea how to get around this quandry on the page numbering, and why the footers only manage to disappear? TIA, -- Wendy |
#2
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Hi Wendy,
By all accounts, Word's master document feature is very unreliable and is prone to terminal, unrecoverable corruption (ie if it hasn't already, it will). Sounds like your documents may be approaching that point. There are other methods of getting the same or similar results, without the corruption issues, using INCLUDETEXT, RD and other fields. Cheers "Wendy" wrote in message ... When inserting subdocuments into a master document, I want the page numbering (which was inserted into a footer in the master document), to be continued on from one document to the next, with no break in the page numbering. There are several sections within the master document (8 subdocs). On the master doc, the page numbering is reset to '1' on Page 4 because there are a couple of 'index' and general rubbish pages at the start, and the real stuff starts on Page 4 (the new Page 1). Therefore, there is a header/footer for the original pages 1-3, and a second header/footer for Pages 4 - onwards (new page 1 onwards). Each time I add a new document however, I have it set to (hopefully) use the previous header/footer settings, but that keeps resetting the page number back to '1'. In some cases, where the document changes between portrait and landscaping in the subdoc, I somehow manage to retain the header, but not the footer information (I have no idea why, nothing I did specifically). Anyone got a good idea how to get around this quandry on the page numbering, and why the footers only manage to disappear? TIA, -- Wendy --- Outgoing mail is certified Virus Free. Checked by AVG anti-virus system (http://www.grisoft.com). Version: 6.0.736 / Virus Database: 490 - Release Date: 9/08/2004 |
#3
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Hi Wendy,
By all accounts, Word's master document feature is very unreliable and is prone to terminal, unrecoverable corruption (ie if it hasn't already, it will). Sounds like your documents may be approaching that point. There are other methods of getting the same or similar results, without the corruption issues, using INCLUDETEXT, RD and other fields. Cheers "Wendy" wrote in message ... When inserting subdocuments into a master document, I want the page numbering (which was inserted into a footer in the master document), to be continued on from one document to the next, with no break in the page numbering. There are several sections within the master document (8 subdocs). On the master doc, the page numbering is reset to '1' on Page 4 because there are a couple of 'index' and general rubbish pages at the start, and the real stuff starts on Page 4 (the new Page 1). Therefore, there is a header/footer for the original pages 1-3, and a second header/footer for Pages 4 - onwards (new page 1 onwards). Each time I add a new document however, I have it set to (hopefully) use the previous header/footer settings, but that keeps resetting the page number back to '1'. In some cases, where the document changes between portrait and landscaping in the subdoc, I somehow manage to retain the header, but not the footer information (I have no idea why, nothing I did specifically). Anyone got a good idea how to get around this quandry on the page numbering, and why the footers only manage to disappear? TIA, -- Wendy --- Outgoing mail is certified Virus Free. Checked by AVG anti-virus system (http://www.grisoft.com). Version: 6.0.736 / Virus Database: 490 - Release Date: 9/08/2004 |
#4
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"Master Document" is a term of art in Word referring to a "feature" that not
only doesn't work but also destroys documents. The consensus (with the limited exception of Steve Hudson) among those offering advice on these newsgroups is that using the Master Document feature is a sure way to destroy your document. It can destroy parts of your document that you are not even working on! I think John McGhie said it succinctly when he said that there are two kinds of Master Documents: Those that are corrupt and those that will be corrupt soon. See URL: http://www.addbalance.com/word/masterdocuments.htm for information on the Master Document feature and workarounds. (This page also has a link to Steve Hudson's chapter on how he gets Master Documents to work.) See URL: http://www.mvps.org/word/FAQs/General/WhyMasterDocsCorrupt.htm for more information on what goes wrong, and URL: http://www.mvps.org/word/FAQs/General/RecoverMasterDocs.htm for ideas on how to salvage what you can. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Wendy" wrote in message ... When inserting subdocuments into a master document, I want the page numbering (which was inserted into a footer in the master document), to be continued on from one document to the next, with no break in the page numbering. There are several sections within the master document (8 subdocs). On the master doc, the page numbering is reset to '1' on Page 4 because there are a couple of 'index' and general rubbish pages at the start, and the real stuff starts on Page 4 (the new Page 1). Therefore, there is a header/footer for the original pages 1-3, and a second header/footer for Pages 4 - onwards (new page 1 onwards). Each time I add a new document however, I have it set to (hopefully) use the previous header/footer settings, but that keeps resetting the page number back to '1'. In some cases, where the document changes between portrait and landscaping in the subdoc, I somehow manage to retain the header, but not the footer information (I have no idea why, nothing I did specifically). Anyone got a good idea how to get around this quandry on the page numbering, and why the footers only manage to disappear? TIA, -- Wendy |
#5
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"Master Document" is a term of art in Word referring to a "feature" that not
only doesn't work but also destroys documents. The consensus (with the limited exception of Steve Hudson) among those offering advice on these newsgroups is that using the Master Document feature is a sure way to destroy your document. It can destroy parts of your document that you are not even working on! I think John McGhie said it succinctly when he said that there are two kinds of Master Documents: Those that are corrupt and those that will be corrupt soon. See URL: http://www.addbalance.com/word/masterdocuments.htm for information on the Master Document feature and workarounds. (This page also has a link to Steve Hudson's chapter on how he gets Master Documents to work.) See URL: http://www.mvps.org/word/FAQs/General/WhyMasterDocsCorrupt.htm for more information on what goes wrong, and URL: http://www.mvps.org/word/FAQs/General/RecoverMasterDocs.htm for ideas on how to salvage what you can. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Wendy" wrote in message ... When inserting subdocuments into a master document, I want the page numbering (which was inserted into a footer in the master document), to be continued on from one document to the next, with no break in the page numbering. There are several sections within the master document (8 subdocs). On the master doc, the page numbering is reset to '1' on Page 4 because there are a couple of 'index' and general rubbish pages at the start, and the real stuff starts on Page 4 (the new Page 1). Therefore, there is a header/footer for the original pages 1-3, and a second header/footer for Pages 4 - onwards (new page 1 onwards). Each time I add a new document however, I have it set to (hopefully) use the previous header/footer settings, but that keeps resetting the page number back to '1'. In some cases, where the document changes between portrait and landscaping in the subdoc, I somehow manage to retain the header, but not the footer information (I have no idea why, nothing I did specifically). Anyone got a good idea how to get around this quandry on the page numbering, and why the footers only manage to disappear? TIA, -- Wendy |
#6
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Thank you so much for the information, it was very useful.
After a bit of investigation into the situation, I found that there was an extra auto-inserted and generated section between the subdocuments which had been added to the master doc. It was these 'auto-added sections' which were, for all intents and purposes, part of the master doc page numbering and headers/footers, and were causing the dramas. Once I deleted these naughty sections in the Outline view, the headers and footers fixed themselves up, and the page numbering as well, also. In fact, I know now that if the header/footer has disappeared at the start of a 'chapter' subdoc, then the answer is most likely that one of the auto-added sections have appeared (for whatever reason), and to just delete it! In some respects, it is a bit disconcerting to hear that the masterdocs feature is unstable, but unfortunately, that is the method I will need to use for this site. I will also investigate the use of the IndexField and RD as well for a few additional features I need. Thanks again, |
#7
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Thank you so much for the information, it was very useful.
After a bit of investigation into the situation, I found that there was an extra auto-inserted and generated section between the subdocuments which had been added to the master doc. It was these 'auto-added sections' which were, for all intents and purposes, part of the master doc page numbering and headers/footers, and were causing the dramas. Once I deleted these naughty sections in the Outline view, the headers and footers fixed themselves up, and the page numbering as well, also. In fact, I know now that if the header/footer has disappeared at the start of a 'chapter' subdoc, then the answer is most likely that one of the auto-added sections have appeared (for whatever reason), and to just delete it! In some respects, it is a bit disconcerting to hear that the masterdocs feature is unstable, but unfortunately, that is the method I will need to use for this site. I will also investigate the use of the IndexField and RD as well for a few additional features I need. Thanks again, |
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