Preventing the use of CC: in outlook express.

Is there a way to "prevent" the use of Carbon Copy in sending e-mails. We
would prefer to have BCC: as the ONLY choice. (To prevent the distribution
of names and e-mail addresses with our e-mails to multiple recipients.) Even
better, be able to print the NAME, but NOT THE EMAIL ADDRESS.
--
SewVac

I don't believe that there is any way to disable CC in OE.

Since CC is functionally the same as TO, you'd also have to disable TO
and I don't think you'd want to do that.

Potentially, something could be done at your SMTP mail server, assuming
that you have an in-house mail server. It would need to check the TO
and CC headers and reject the message if there are multiple e-mail
addresses or even strip or truncate the headers. Or possibly you could
write or find some SMTP proxy software that would filter on the sending.
In any case, this needs to be done outside of Outlook Express.

As for printing, for incoming messages, OE will print only the name if
that is provided. OE will print the e-mail address only if that is all
that is provided.

As for sending, to control what the recipient can print you'd have to
remove e-mail addresses from the TO and CC headers.

Note that for routing, the mail servers don't use the TO and CC headers.
The actual e-mail addresses are carried outside of the message. That's
how BCC works since the BCC header is not included in the sent message.
But some mail servers will reject messages unless there is a TO header
with a validly formatted e-mail address. This isn't a requirement for
e-mail transmission but rather a spam control measure.



--

Mike - http://pages.prodigy.net/michael_santovec/techhelp.htm


"WSS Dave" wrote in message
...
Is there a way to "prevent" the use of Carbon Copy in sending e-mails.
We
would prefer to have BCC: as the ONLY choice. (To prevent the
distribution
of names and e-mail addresses with our e-mails to multiple
recipients.) Even
better, be able to print the NAME, but NOT THE EMAIL ADDRESS.
--
SewVac

Thank you Michael. I was afraid that would be the case. Most of our
recipients don't want their email address made available to others. This was
a serious hardship for us when one of our conscientious employees,
inadvertantly, selected CC: instead of BCC:, the resulting emails contain the
names and address of all of the recipients. Hense, the request for a method
to "eliminate" the option of CC: completely.
We set up our email with a To: "Our Valued customer"... with our own email
address. We then BCC the recipients. (With one exception in the last 4
years... the reason for this request. It was very costly to us. Our clients
were not happy.)
--
SewVac


"Michael Santovec" wrote:

I don't believe that there is any way to disable CC in OE.

Since CC is functionally the same as TO, you'd also have to disable TO
and I don't think you'd want to do that.

Potentially, something could be done at your SMTP mail server, assuming
that you have an in-house mail server. It would need to check the TO
and CC headers and reject the message if there are multiple e-mail
addresses or even strip or truncate the headers. Or possibly you could
write or find some SMTP proxy software that would filter on the sending.
In any case, this needs to be done outside of Outlook Express.

As for printing, for incoming messages, OE will print only the name if
that is provided. OE will print the e-mail address only if that is all
that is provided.

As for sending, to control what the recipient can print you'd have to
remove e-mail addresses from the TO and CC headers.

Note that for routing, the mail servers don't use the TO and CC headers.
The actual e-mail addresses are carried outside of the message. That's
how BCC works since the BCC header is not included in the sent message.
But some mail servers will reject messages unless there is a TO header
with a validly formatted e-mail address. This isn't a requirement for
e-mail transmission but rather a spam control measure.



--

Mike - http://pages.prodigy.net/michael_santovec/techhelp.htm


"WSS Dave" wrote in message
...
Is there a way to "prevent" the use of Carbon Copy in sending e-mails.
We
would prefer to have BCC: as the ONLY choice. (To prevent the
distribution
of names and e-mail addresses with our e-mails to multiple
recipients.) Even
better, be able to print the NAME, but NOT THE EMAIL ADDRESS.
--
SewVac

Is this a standard mailing list? AKA, does it always get sent to the same
people?If this is the case, then create a template.

Create a group, ( Instructions to follow). Then, create a Template. In a new
message window, per the instructions below, either enter the group name, or
your own address in the To field, and the Group, or the addresses, in the
BCC field. Now, File | Save As and Save it to the Desktop.

You will have an icon on your Desktop now with, depending on how you set it
up, that when clicked on will open a new message window with the To and BCC
fields already filled in. Just enter the new message and send.
--
Bruce Hagen
MS-MVP Outlook Express
~IB-CA~

"WSS Dave" wrote in message
...
Thank you Michael. I was afraid that would be the case. Most of our
recipients don't want their email address made available to others. This
was
a serious hardship for us when one of our conscientious employees,
inadvertantly, selected CC: instead of BCC:, the resulting emails contain
the
names and address of all of the recipients. Hense, the request for a
method
to "eliminate" the option of CC: completely.
We set up our email with a To: "Our Valued customer"... with our own email
address. We then BCC the recipients. (With one exception in the last 4
years... the reason for this request. It was very costly to us. Our
clients
were not happy.)
--
SewVac


"Michael Santovec" wrote:

I don't believe that there is any way to disable CC in OE.

Since CC is functionally the same as TO, you'd also have to disable TO
and I don't think you'd want to do that.

Potentially, something could be done at your SMTP mail server, assuming
that you have an in-house mail server. It would need to check the TO
and CC headers and reject the message if there are multiple e-mail
addresses or even strip or truncate the headers. Or possibly you could
write or find some SMTP proxy software that would filter on the sending.
In any case, this needs to be done outside of Outlook Express.

As for printing, for incoming messages, OE will print only the name if
that is provided. OE will print the e-mail address only if that is all
that is provided.

As for sending, to control what the recipient can print you'd have to
remove e-mail addresses from the TO and CC headers.

Note that for routing, the mail servers don't use the TO and CC headers.
The actual e-mail addresses are carried outside of the message. That's
how BCC works since the BCC header is not included in the sent message.
But some mail servers will reject messages unless there is a TO header
with a validly formatted e-mail address. This isn't a requirement for
e-mail transmission but rather a spam control measure.



--

Mike - http://pages.prodigy.net/michael_santovec/techhelp.htm


"WSS Dave" wrote in message
...
Is there a way to "prevent" the use of Carbon Copy in sending e-mails.
We
would prefer to have BCC: as the ONLY choice. (To prevent the
distribution
of names and e-mail addresses with our e-mails to multiple
recipients.) Even
better, be able to print the NAME, but NOT THE EMAIL ADDRESS.
--
SewVac

Forgot to add the Group and BCC instructions.

To use the BCC (Blind Carbon Copy) feature, In Create Mail, either click
View | All Headers and type in the addresses separated by a; Or: Click the
To button. You will see your list of contacts and the choice of putting them
in the To, CC, or BCC field. Click on an address, then click BCC to add it.
Repeat for all the contacts you want. (Note: Most ISPs have limits as to how
many e-mails you can send a one time. 25 is common, but it varies).

Put your own address in the To box. This is the only address/name that any
recipient will see. If you leave the To field blank, some people may not
receive the e-mail due to message rules they have set up, or restrictions
set by their ISP.

*********************

You can also create groups if you send mail to the same people often.

To create a group of contacts:

You can create a single group name (or alias) to use when sending a message
to several contacts at once. Simply create a group name and add individual
contacts to the group. Then, just type the group name in the To box when you
send e-mail.

1.. In the Address Book, select the folder in which you want to create a
group. Click New on the toolbar, and then click New Group.
2.. The Properties dialog box opens. In the Group Name box, type the name
of the group.
3.. There are several ways to add people to the group:
a.. To add a person from your Address Book list, click Select Members,
and then click a name from the Address Book list.
b.. To add a person directly to the group without adding the name to
your Address Book, type the person's name and e-mail address in the lower
half of the Properties dialog box, and then click Add.
c.. To add a person to both the group and your Address Book, click New
Contact and fill in the appropriate information.
d.. To use a directory service, click Select Members, and then click
Find. Select a directory service from the drop-down list at the end of the
text box. After finding and selecting an address, it is automatically added
to your Address Book.
4.. Repeat for each addition until your group is defined.

Note

a.. To view a list of your groups separately from the Address Book listings,
in the Address Book, on the View menu, make sure that Folders and Groups is
selected.

b.. You can create multiple groups, and contacts can belong to more than one
group.

If you want to send to a group without all the addresses being shown to each
recipient, open the Address Book and make a new entry. Enter the group name
in the Display field, but use your address. (Some ISPs require a legitimate
address in the To line, and the recipients will know it is from the group).

Click the To button | Enter the group name using your address in the To
field | Enter the Group in the BCC field.
--
Bruce Hagen
MS-MVP Outlook Express
~IB-CA~

"WSS Dave" wrote in message
...
Thank you Michael. I was afraid that would be the case. Most of our
recipients don't want their email address made available to others. This
was
a serious hardship for us when one of our conscientious employees,
inadvertantly, selected CC: instead of BCC:, the resulting emails contain
the
names and address of all of the recipients. Hense, the request for a
method
to "eliminate" the option of CC: completely.
We set up our email with a To: "Our Valued customer"... with our own
email
address. We then BCC the recipients. (With one exception in the last 4
years... the reason for this request. It was very costly to us. Our
clients
were not happy.)
--
SewVac


"Michael Santovec" wrote:

I don't believe that there is any way to disable CC in OE.

Since CC is functionally the same as TO, you'd also have to disable TO
and I don't think you'd want to do that.

Potentially, something could be done at your SMTP mail server, assuming
that you have an in-house mail server. It would need to check the TO
and CC headers and reject the message if there are multiple e-mail
addresses or even strip or truncate the headers. Or possibly you could
write or find some SMTP proxy software that would filter on the sending.
In any case, this needs to be done outside of Outlook Express.

As for printing, for incoming messages, OE will print only the name if
that is provided. OE will print the e-mail address only if that is all
that is provided.

As for sending, to control what the recipient can print you'd have to
remove e-mail addresses from the TO and CC headers.

Note that for routing, the mail servers don't use the TO and CC headers.
The actual e-mail addresses are carried outside of the message. That's
how BCC works since the BCC header is not included in the sent message.
But some mail servers will reject messages unless there is a TO header
with a validly formatted e-mail address. This isn't a requirement for
e-mail transmission but rather a spam control measure.



--

Mike - http://pages.prodigy.net/michael_santovec/techhelp.htm


"WSS Dave" wrote in message
...
Is there a way to "prevent" the use of Carbon Copy in sending e-mails.
We
would prefer to have BCC: as the ONLY choice. (To prevent the
distribution
of names and e-mail addresses with our e-mails to multiple
recipients.) Even
better, be able to print the NAME, but NOT THE EMAIL ADDRESS.
--
SewVac