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  #1  
Old May 5th, 2010, 06:58 PM posted to microsoft.public.word.mailmerge.fields
Rhonda
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Posts: 150
Default Data Source

When I connect to a data source for a word document mail merge, it gives me
the option to check or uncheck recipients. How can I save that for use with
another document mail merge? Baiscally I am using the exact same recipient
list for more thant one document. I don't want to have to go back and check
and uncheck the same things over again for each document I want to merge.
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  #2  
Old May 5th, 2010, 11:10 PM posted to microsoft.public.word.mailmerge.fields
Doug Robbins - Word MVP
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Posts: 8,239
Default Data Source

Use the "checked" data source with a Directory type mail merge main document
in which you have the merge fields in the cells of a one row table. When
you execute that merge to a new document, that document will contain a row
of data for each of the checked records in the data source. Insert a new
row at the top of that table and into the cells of that row, enter the names
of the merge fields (not the mergefields themselves). Then save that
document and use it at the data source for your mail merges.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Rhonda" wrote in message
...
When I connect to a data source for a word document mail merge, it gives
me
the option to check or uncheck recipients. How can I save that for use
with
another document mail merge? Baiscally I am using the exact same recipient
list for more thant one document. I don't want to have to go back and
check
and uncheck the same things over again for each document I want to merge.


 




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