If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below. |
|
|
Thread Tools | Display Modes |
#1
|
|||
|
|||
Mail merge mayhem
Hi all,
I have created a few templates in Office XP with Word using mail merge fields to import Contact data from Outlook. I have two strange things happening: 1. When stepping through the mail merge wizard and I choose Outlook Contacts as the data source, I cannot see all my Outlook Contact folders. Ex: I have Outlook folders for Clients, Vendors, Leads. I can only see Vendors in the mail merge wizard and oddly enough some folders that do not have contacts in them show up, like Inbox folders where I file email messages show up. All of my Contacts folders are set to be viewed as email address books. 2. After completing a mail merge and saving the document as new, I have opened up an older document (totally different contact info and saved days before) and lo and behold the merge fields have the contact data entered from the most recent mail merge. Ex: A form letter is merged with Mr. Jones's name and address and saved as "mrjones.doc". A week later I merge the template file with Mr. Smith's name and address and saved as "mrsmith.doc". I go back and open the mrjones.doc and find Mr. Smith name and address entered. Very Weird! Please help. Thank You, Jeff |
#2
|
|||
|
|||
Mail merge mayhem
Hi Jeff,
To be able to access all of Outlook's contact folders, you need to initiate the merge from Outlook. Re Item 2. It does not sound like you are actually executing the merge, just saving a copy of the mailmerge main document with the then current record being viewed. If you want to work in this way, AFTER SAVING THE DOCUMENT WITH ANOTHER NAME, use EditSelect All to select all of the text and then use Ctrl+Shift+F9 to unlink the fields in the document. -- Please post any further questions or followup to the newsgroups for the benefit of others who may be interested. Unsolicited questions forwarded directly to me will only be answered on a paid consulting basis. Hope this helps Doug Robbins - Word MVP "Jeff M" wrote in message om... Hi all, I have created a few templates in Office XP with Word using mail merge fields to import Contact data from Outlook. I have two strange things happening: 1. When stepping through the mail merge wizard and I choose Outlook Contacts as the data source, I cannot see all my Outlook Contact folders. Ex: I have Outlook folders for Clients, Vendors, Leads. I can only see Vendors in the mail merge wizard and oddly enough some folders that do not have contacts in them show up, like Inbox folders where I file email messages show up. All of my Contacts folders are set to be viewed as email address books. 2. After completing a mail merge and saving the document as new, I have opened up an older document (totally different contact info and saved days before) and lo and behold the merge fields have the contact data entered from the most recent mail merge. Ex: A form letter is merged with Mr. Jones's name and address and saved as "mrjones.doc". A week later I merge the template file with Mr. Smith's name and address and saved as "mrsmith.doc". I go back and open the mrjones.doc and find Mr. Smith name and address entered. Very Weird! Please help. Thank You, Jeff |
Thread Tools | |
Display Modes | |
|
|