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Thanks. So - no reason to change file formats, just use the check address
dialog box. Owen "Russ Valentine [MVP-Outlook]" wrote in message ... Changing to the new PST format won't keep Outlook from autopopulating the Country/Region Field. In all versions of Outlook you can avoid populating that field by entering the address in the "Check Address" Dialog box rather than on the first page of the Contact Form. It's a better practice to parse addresses yourself anyway rather than letting Outlook try to decide how to parse them. -- Russ Valentine [MVP-Outlook] "Owen" wrote in message ... I guess I should have asked earler: If Outlook2003 is using a 2003 format pst file, does Word2003 fully obey a modified AddressLayout file when inserting a contact's address into an envelope using the insert address button in the Envelopes and labels dialog box? Owen "Russ Valentine [MVP-Outlook]" wrote in message ... Not really. File New Outlook Data File... will create a new PST file in the new format. To make this file your new default: - Go to Tools Options Mail Setup Data Files Add... - Add the PST you'd like as your new default, then Close OK to exit the Options dialog - Go to Tools E-mail Accounts View or change existing e-mail accounts - Select the PST you just added in the "Deliver New e-mail to the following location" dropdown (it will most likely appear just below the current default Personal Folders file) Finish - Exit and Restart Outlook - You can now close the previous default PST (R-click on that pst folder while in Folder View and select "Close foldername Folders"). If you have any information in your former PST that you'd like to transfer to your new default PST, you can drag and drop from one to the other before you close the old one. More information he http://office.microsoft.com/en-us/as...771141033.aspx -- Russ Valentine [MVP-Outlook] "Owen" wrote in message ... Is there a handy "how to" on converting? Owen "Russ Valentine [MVP-Outlook]" wrote in message ... I simply can't reproduce this behavior. For every new Contact I create in Outlook 2003, the County/Region field is left blank by default. See if migrating to the new PST format fixes your problem. -- Russ Valentine [MVP-Outlook] "Owen" wrote in message ... Russ - Again, I am not concerned about Country information being inserted. When I say that I would like the Country/Region file to be blank, I'm talking about the contents of the field in the Contact Record in Outlook, not the text that gets inserted into Word. Regarding your point #2, what I'm saying is that the kb article is not entirely correct, at least in its application to Outlook 2003. Yes, I am contradicting conventional wisdom. Please bear with me. There IS another work around to the problem acknowledged in the kb article, at least in Outlook 2003. You just have to ensure that the Country/Region field in the Contact Record from which you are trying to insert information is blank.Customizations (or at least my customizations, as set out in my earlier message) of AddressLayout WILL be applied when inserting contact info into an envelope PROVIDED that the Country/Region field in the Contact Record is blank Please try it yourself. That is why I would like to know how to make and keep the Country/Region field blank by some means other than manually editting each Contact Record after it is created. Owen "Russ Valentine [MVP-Outlook]" wrote in message ... I'll amplify on what I see because I'm not sure it matches what you describe. 1. Whenever I modify AddressLayout to exclude the country, that customization is followed by the Insert Address Function no matter where I insert the address (document, envelope or label). It is not necessary for the Country/Region field to be blank in the Contact Record for that customization to be followed, and the workaround in 292197 is not necessary. Since I assumed that was your question, this answer sufficed and I assumed the mission was accomplished. 2. Any other customization that I make to AddressLayout will apply only when inserting the address into a document, but not into an envelope or label. Those customizations require the "workaround" in 292197. None of this makes any sense, but we're all quite accustomed to that with Outlook. Since these are largely Word issues rather than Outlook issues, someone in a Word group may be able to shed some light on why things behave this way. -- Russ Valentine [MVP-Outlook] "Owen Gray" wrote in message ... Russ - It appears that I have not described the problem in sufficient detail. The problem has nothing to do with whether or not the contents of the Country/Region field are being inserted in the document or envelope. Let me explain further. I create a contact with the following name and address information: Name: Mr. Alfred Smith Job Title: Chief Honcho Company: Smith, Jones & Co. Address: 100 King Street West, Suite 2900 Anytown, Ontario M4T 1X1 When I do that, Outlook automatically puts "Canada" in both the "Business Address Country" field and the "Country/Region" field that can be seen if I click the "All Fields" tab in the contact, select "All Contact Fields" and then scroll down. In Word, I have entered the following AddressLayout: {PR_DISPLAY_NAME_PREFIX }{PR_GIVEN_NAME} {PR_SURNAME} {PR_TITLE }{PR_COMPANY_NAME }{PR_STREET_ADDRESS }{PR_LOCALITY}, {PR_STATE_OR_PROVINCE PR_POSTAL_CODE} When I use the Insert Address feature of Word to insert this contact directly into a document, it inserts the following: Mr. Alfred Smith Chief Honcho Smith, Jones & Co. 100 King Street West, Suite 2900 Anytown, Ontario M4T 1X1 This is not a problem. This is exactly what I want. Now, if I use the Insert Address button that is hardwired into the Envelopes and Labels dialog and try to insert this contact in an envelope, it inserts the following: Alfred Smith 100 King Street West, Suite 2900 Anytown, Ontario M4T 1X1 This is a problem. This is not what I want. The prefix, job title and company name are missing. Word does not appear to be obeying the AddressLayout when the contact is entered using the Insert Address button in the Envelopes and Labels dialog. I believe this is the bug that Microsoft acknowledged in http://support.microsoft.com/default...b;en-us;292127 Now, I open the contact in Outlook, click the "All Fields" tab, select "All Contact Fields", scroll down to the Country/Region field, remove its contents and save the contact. The "Business Address Country" field still contains "Canada", but the "Country/Region" field is now blank. Now, without making any change to the configuration of Word, if I use the Insert Address button that is hardwired into the Envelopes and Labels dialog and try to insert this contact in an envelope again, it inserts the following: Mr. Alfred Smith Chief Honcho Smith, Jones & Co. 100 King Street West, Suite 2900 Anytown, Ontario M4T 1X1 Again, exactly what I want. Now, the hardwired Insert Address button in the Envelopes and Labels dialog appears to obey the AddressLayout, and will do so with any contact as long as the contact's Country/Region field is blank. Can you reproduce this? Owen "Russ Valentine [MVP-Outlook]" wrote in message ... I simply can't reproduce the behavior you describe, nor have I seen anyone else report it. Outlook 2003 no longer populates the Country/Region field by default for new Contacts. Obviously, Contacts from earlier versions will still have that field populated. By modifying AddressLayout I can keep the Country/Region field out of any address I insert into Word: Document, Envelope, or Label. -- Russ Valentine [MVP-Outlook] |
#22
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Looks like the best solution for what you need.
-- Russ Valentine [MVP-Outlook] "Owen" wrote in message ... Thanks. So - no reason to change file formats, just use the check address dialog box. Owen "Russ Valentine [MVP-Outlook]" wrote in message ... Changing to the new PST format won't keep Outlook from autopopulating the Country/Region Field. In all versions of Outlook you can avoid populating that field by entering the address in the "Check Address" Dialog box rather than on the first page of the Contact Form. It's a better practice to parse addresses yourself anyway rather than letting Outlook try to decide how to parse them. -- Russ Valentine [MVP-Outlook] "Owen" wrote in message ... I guess I should have asked earler: If Outlook2003 is using a 2003 format pst file, does Word2003 fully obey a modified AddressLayout file when inserting a contact's address into an envelope using the insert address button in the Envelopes and labels dialog box? Owen "Russ Valentine [MVP-Outlook]" wrote in message ... Not really. File New Outlook Data File... will create a new PST file in the new format. To make this file your new default: - Go to Tools Options Mail Setup Data Files Add... - Add the PST you'd like as your new default, then Close OK to exit the Options dialog - Go to Tools E-mail Accounts View or change existing e-mail accounts - Select the PST you just added in the "Deliver New e-mail to the following location" dropdown (it will most likely appear just below the current default Personal Folders file) Finish - Exit and Restart Outlook - You can now close the previous default PST (R-click on that pst folder while in Folder View and select "Close foldername Folders"). If you have any information in your former PST that you'd like to transfer to your new default PST, you can drag and drop from one to the other before you close the old one. More information he http://office.microsoft.com/en-us/as...771141033.aspx -- Russ Valentine [MVP-Outlook] "Owen" wrote in message ... Is there a handy "how to" on converting? Owen "Russ Valentine [MVP-Outlook]" wrote in message ... I simply can't reproduce this behavior. For every new Contact I create in Outlook 2003, the County/Region field is left blank by default. See if migrating to the new PST format fixes your problem. -- Russ Valentine [MVP-Outlook] "Owen" wrote in message ... Russ - Again, I am not concerned about Country information being inserted. When I say that I would like the Country/Region file to be blank, I'm talking about the contents of the field in the Contact Record in Outlook, not the text that gets inserted into Word. Regarding your point #2, what I'm saying is that the kb article is not entirely correct, at least in its application to Outlook 2003. Yes, I am contradicting conventional wisdom. Please bear with me. There IS another work around to the problem acknowledged in the kb article, at least in Outlook 2003. You just have to ensure that the Country/Region field in the Contact Record from which you are trying to insert information is blank.Customizations (or at least my customizations, as set out in my earlier message) of AddressLayout WILL be applied when inserting contact info into an envelope PROVIDED that the Country/Region field in the Contact Record is blank Please try it yourself. That is why I would like to know how to make and keep the Country/Region field blank by some means other than manually editting each Contact Record after it is created. Owen "Russ Valentine [MVP-Outlook]" wrote in message ... I'll amplify on what I see because I'm not sure it matches what you describe. 1. Whenever I modify AddressLayout to exclude the country, that customization is followed by the Insert Address Function no matter where I insert the address (document, envelope or label). It is not necessary for the Country/Region field to be blank in the Contact Record for that customization to be followed, and the workaround in 292197 is not necessary. Since I assumed that was your question, this answer sufficed and I assumed the mission was accomplished. 2. Any other customization that I make to AddressLayout will apply only when inserting the address into a document, but not into an envelope or label. Those customizations require the "workaround" in 292197. None of this makes any sense, but we're all quite accustomed to that with Outlook. Since these are largely Word issues rather than Outlook issues, someone in a Word group may be able to shed some light on why things behave this way. -- Russ Valentine [MVP-Outlook] "Owen Gray" wrote in message ... Russ - It appears that I have not described the problem in sufficient detail. The problem has nothing to do with whether or not the contents of the Country/Region field are being inserted in the document or envelope. Let me explain further. I create a contact with the following name and address information: Name: Mr. Alfred Smith Job Title: Chief Honcho Company: Smith, Jones & Co. Address: 100 King Street West, Suite 2900 Anytown, Ontario M4T 1X1 When I do that, Outlook automatically puts "Canada" in both the "Business Address Country" field and the "Country/Region" field that can be seen if I click the "All Fields" tab in the contact, select "All Contact Fields" and then scroll down. In Word, I have entered the following AddressLayout: {PR_DISPLAY_NAME_PREFIX }{PR_GIVEN_NAME} {PR_SURNAME} {PR_TITLE }{PR_COMPANY_NAME }{PR_STREET_ADDRESS }{PR_LOCALITY}, {PR_STATE_OR_PROVINCE PR_POSTAL_CODE} When I use the Insert Address feature of Word to insert this contact directly into a document, it inserts the following: Mr. Alfred Smith Chief Honcho Smith, Jones & Co. 100 King Street West, Suite 2900 Anytown, Ontario M4T 1X1 This is not a problem. This is exactly what I want. Now, if I use the Insert Address button that is hardwired into the Envelopes and Labels dialog and try to insert this contact in an envelope, it inserts the following: Alfred Smith 100 King Street West, Suite 2900 Anytown, Ontario M4T 1X1 This is a problem. This is not what I want. The prefix, job title and company name are missing. Word does not appear to be obeying the AddressLayout when the contact is entered using the Insert Address button in the Envelopes and Labels dialog. I believe this is the bug that Microsoft acknowledged in http://support.microsoft.com/default...b;en-us;292127 Now, I open the contact in Outlook, click the "All Fields" tab, select "All Contact Fields", scroll down to the Country/Region field, remove its contents and save the contact. The "Business Address Country" field still contains "Canada", but the "Country/Region" field is now blank. Now, without making any change to the configuration of Word, if I use the Insert Address button that is hardwired into the Envelopes and Labels dialog and try to insert this contact in an envelope again, it inserts the following: Mr. Alfred Smith Chief Honcho Smith, Jones & Co. 100 King Street West, Suite 2900 Anytown, Ontario M4T 1X1 Again, exactly what I want. Now, the hardwired Insert Address button in the Envelopes and Labels dialog appears to obey the AddressLayout, and will do so with any contact as long as the contact's Country/Region field is blank. Can you reproduce this? Owen "Russ Valentine [MVP-Outlook]" wrote in message ... I simply can't reproduce the behavior you describe, nor have I seen anyone else report it. Outlook 2003 no longer populates the Country/Region field by default for new Contacts. Obviously, Contacts from earlier versions will still have that field populated. By modifying AddressLayout I can keep the Country/Region field out of any address I insert into Word: Document, Envelope, or Label. -- Russ Valentine [MVP-Outlook] |
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