Changing one style to another.

In some cases, I would just have all the text covered by one style be
switched over to another style. I have about 100 pages in the book so far,
so I don't want to run a risk of goofing up the whole thing.

I reviewed the help and it is not clear how this would be done.

Ed

Hi Ed

It's actually really easy. Use Edit Replace. Leave both the Find What and
the Replace with boxes empty. Click in the Find What box. Click More. Now,
Format Style and find your style. Click in the Replace With box. Format
Style and find your style. And now, click Replace All.

A wise person might do this on a copy of a big important document before
using it on the real thing.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word


"newtknight" wrote in message
ink.net...
In some cases, I would just have all the text covered by one style be
switched over to another style. I have about 100 pages in the book so far,
so I don't want to run a risk of goofing up the whole thing.

I reviewed the help and it is not clear how this would be done.

Ed

Hi Ed

newtknight wrote:
In some cases, I would just have all the text covered by one style be
switched over to another style. I have about 100 pages in the book so far,
so I don't want to run a risk of goofing up the whole thing.

Edit | Replace will work for you. Press on "More". Leave both the "Find
what" and the "Replace with" box empty. Now, with the cursor in the
former, select Format | Style ... select your style. With the cursor in
the latter box, do the same. Voilà!

Greetinx
..bob
--
/"\ ASCII Ribbon Campaign | MS
\ / | MVP
X Against HTML | for
/ \ in e-mail & news | Word

Put your cursor on the paragraph that you want to modify
from the existing style, click on the word "Format" on
your tool bar. Scroll down and click on "Style." Then
the "Style" box will appear. At this point you want to
click on the "New" button at the bottom of the box because
you want to create a new style.

When the "new style" box pops up, you name the new style
in the upper left hand box, click in the "Add to template"
box because you want this new style added to your current
style template, then click on "automatically update"
because you want all paragraphs that you attach to this
style automatically updated if, in the future, you refine
and change this particular style.

Now go click on the "format" box at the bottom of the "new
style" box and within this box, you can format everything
from the font, to paragraph spacing, alignment, etc. All
formatting is saved within this new style name. Once
you've completed your new style, you click
on "OK" ....then "Apply". You now have your new style.
Whenever you need to use this style, you simply go to the
style menu located in the upper left corner of your MSWord
screen, scroll through the available styles, and click on
the one you want to attach to that particular paragraph.

If you hi-lite several paragraphs at once, you can attach
that style to more then one paragraph at a time.

Hope this helps!
-----Original Message-----
In some cases, I would just have all the text covered by
one style be
switched over to another style. I have about 100 pages in
the book so far,
so I don't want to run a risk of goofing up the whole
thing.

I reviewed the help and it is not clear how this would be
done.

Ed


.

then click on "automatically update"
because you want all paragraphs that you attach to this
style automatically updated if, in the future, you refine
and change this particular style


You might not want to do this. If I have a letter saved for future
reference, I might want to look at it a year later to see what I sent
that person. If I used styles that I subsequently revised, that
letter is not going to look like the one I actually sent if the styles
are automatically updated when I open the file.

Hi AA

I think you and Linda are both not quite correct:

AA wrote:
then click on "automatically update"
because you want all paragraphs that you attach to this
style automatically updated if, in the future, you refine
and change this particular style

If you change a style in a document, all paragraphs that are in this
style change automatically anyway – "Automatically update" means that if
you change a paragraph *with direct formatting*, this automatically
means you in fact change the style and hence, also all paragraphs that
bear this style.


You might not want to do this. If I have a letter saved for future
reference, I might want to look at it a year later to see what I sent
that person. If I used styles that I subsequently revised, that
letter is not going to look like the one I actually sent if the styles
are automatically updated when I open the file.

True if and only if you have checked Tools | Template and Add-ins |
Automatically update document styles, a setting that is advisable only
in very few circumstances IMHO. No default in any case.

Greetinx
..bob
--
/"\ ASCII Ribbon Campaign | MS
\ / | MVP
X Against HTML | for
/ \ in e-mail & news | Word

As an alternative to the Find and Replace method, from Word 2002 onwards the
Styles and Formatting Pane gives you another method. With the Tools
Options Edit option 'Keep track of formatting on', it is possible to
select all occurrences of a particular style or formatting (dropdown menu on
the formatting in the list). Then click on the style that you want to apply.

A Wise person would indeed try this on a copy too ;-)

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk
Word MVP FAQ site: http://www.word.mvps.org


"newtknight" wrote in message
ink.net...
In some cases, I would just have all the text covered by one style be
switched over to another style. I have about 100 pages in the book so far,
so I don't want to run a risk of goofing up the whole thing.

I reviewed the help and it is not clear how this would be done.

Ed

true if and only if you have checked Tools | Template and Add-ins |
Automatically update document styles, a setting that is advisable only
in very few circumstances IMHO.


You're right, that was the option I thought she was talking about.

But still wouldn't always check "Automatically Update" g

Dear Mr. Franz:

Thank you very much. This is exactly what I need.

Ed
"Robert M. Franz" wrote in message
...
Hi Ed

newtknight wrote:
In some cases, I would just have all the text covered by one style be
switched over to another style. I have about 100 pages in the book so
far,
so I don't want to run a risk of goofing up the whole thing.

Edit | Replace will work for you. Press on "More". Leave both the "Find
what" and the "Replace with" box empty. Now, with the cursor in the
former, select Format | Style ... select your style. With the cursor in
the latter box, do the same. Voilà!

Greetinx
.bob
--
/"\ ASCII Ribbon Campaign | MS
\ / | MVP
X Against HTML | for
/ \ in e-mail & news | Word

Thank you. This is exactly what I needed.

Ed
"Robert M. Franz" wrote in message
...
Hi Ed

newtknight wrote:
In some cases, I would just have all the text covered by one style be
switched over to another style. I have about 100 pages in the book so
far,
so I don't want to run a risk of goofing up the whole thing.

Edit | Replace will work for you. Press on "More". Leave both the "Find
what" and the "Replace with" box empty. Now, with the cursor in the
former, select Format | Style ... select your style. With the cursor in
the latter box, do the same. Voilà!

Greetinx
.bob
--
/"\ ASCII Ribbon Campaign | MS
\ / | MVP
X Against HTML | for
/ \ in e-mail & news | Word