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Finish/Merge; only half records of linked file actually merge?



 
 
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  #1  
Old November 26th, 2008, 01:35 AM posted to microsoft.public.word.mailmerge.fields
tinkerbell
external usenet poster
 
Posts: 14
Default Finish/Merge; only half records of linked file actually merge?

I have just printed a mail out using word.

The selected recipients total is 1204 records, which all appear in Preview
Results, however when I Finish and Merge ALL only 602 records work. (Exactly
half)

Upon investigating the file I noticed that each alternate record has not
worked.

There must be a simple reason for this.

Please assist me - My goal is now to recover the remaining records. I will
use edit recipient list (I wonder what will happen).

Karin
  #2  
Old November 26th, 2008, 05:22 AM posted to microsoft.public.word.mailmerge.fields
Doug Robbins - Word MVP
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Posts: 8,239
Default Finish/Merge; only half records of linked file actually merge?

Almost certainly, you have a Next Record field in the mail merge main
document where no such field is required.

Locate and remove that field and then try executing the merge again.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Tinkerbell" wrote in message
...
I have just printed a mail out using word.

The selected recipients total is 1204 records, which all appear in Preview
Results, however when I Finish and Merge ALL only 602 records work.
(Exactly
half)

Upon investigating the file I noticed that each alternate record has not
worked.

There must be a simple reason for this.

Please assist me - My goal is now to recover the remaining records. I will
use edit recipient list (I wonder what will happen).

Karin



  #3  
Old November 26th, 2008, 10:19 PM posted to microsoft.public.word.mailmerge.fields
tinkerbell
external usenet poster
 
Posts: 14
Default Finish/Merge; only half records of linked file actually merge?

Thank you Doug, I do have a Next Record in the document. I will be able to
fix everything now!!


"Doug Robbins - Word MVP" wrote:

Almost certainly, you have a Next Record field in the mail merge main
document where no such field is required.

Locate and remove that field and then try executing the merge again.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Tinkerbell" wrote in message
...
I have just printed a mail out using word.

The selected recipients total is 1204 records, which all appear in Preview
Results, however when I Finish and Merge ALL only 602 records work.
(Exactly
half)

Upon investigating the file I noticed that each alternate record has not
worked.

There must be a simple reason for this.

Please assist me - My goal is now to recover the remaining records. I will
use edit recipient list (I wonder what will happen).

Karin




 




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