Documents grows in size uncontrollably

I've been working on a large document (220 pages, 9 MB), mainly changing the
formatting, rearranging paragraphs and deleting comments. The document now
objectively contains less information, but is 60 MB in size. Why is this?

There are a number of reasons for excessive file size, including:

1. Fast Saves: Disable this at on the Save tab of Tools | Options.

2. Preview Pictu Clear the check box on the Summary tab of File |
Properties.

3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.

4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is turned on
(or that "Final Showing Markup" is displayed).
Accept/Reject Changes: If "Accept All" or "Reject All" is available then
revisions are present; accept or reject all changes, then turn Track Changes
off.

5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
be avoided wherever possible.

6. Embedded graphics: When feasible, it is preferable to link the graphics.

7. File format: Make sure you are saving as a Word document; in some cases
..rtf (Rich Text Format) files are significantly larger than .doc files.

8. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Jerry" wrote in message
...
I've been working on a large document (220 pages, 9 MB), mainly changing
the
formatting, rearranging paragraphs and deleting comments. The document now
objectively contains less information, but is 60 MB in size. Why is this?

Thanks for your reply. Unfortunately, it is none of the issues listed.
I went through that and also turned off stuff like "Embed linguistic info"
but the document remained stubbornly large.

I just tried copying everything and pasting it in a new document,
and the size went down to the original 9 megs.

Word works in mysterious ways...


"Suzanne S. Barnhill" wrote in message
...
| There are a number of reasons for excessive file size, including:
|
| 1. Fast Saves: Disable this at on the Save tab of Tools | Options.
|
| 2. Preview Pictu Clear the check box on the Summary tab of File |
| Properties.
|
| 3. Versions (File | Versions): Make sure "Automatically save version on
| close" is not turned on.
|
| 4. Revisions (Tools | Track Changes):
| Highlight Changes: Make sure "Highlight changes on screen" is turned on
| (or that "Final Showing Markup" is displayed).
| Accept/Reject Changes: If "Accept All" or "Reject All" is available
then
| revisions are present; accept or reject all changes, then turn Track
Changes
| off.
|
| 5. Embedded True Type fonts (Tools | Options | Save); embedding fonts
should
| be avoided wherever possible.
|
| 6. Embedded graphics: When feasible, it is preferable to link the
graphics.
|
| 7. File format: Make sure you are saving as a Word document; in some cases
| .rtf (Rich Text Format) files are significantly larger than .doc files.
|
| 8. Document corruption: See
| http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.
|
| --
| Suzanne S. Barnhill
| Microsoft MVP (Word)
| Words into Type
| Fairhope, Alabama USA
| Word MVP FAQ site: http://word.mvps.org
| Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
| all may benefit.
|
| "Jerry" wrote in message
| ...
| I've been working on a large document (220 pages, 9 MB), mainly changing
| the
| formatting, rearranging paragraphs and deleting comments. The document
now
| objectively contains less information, but is 60 MB in size. Why is
this?
|
|
|

In article , E. Barry
Bruyea wrote:

On Wed, 24 Nov 2004 13:28:13 +0100, "Jerry"
wrote:

I've been working on a large document (220 pages, 9 MB), mainly changing the
formatting, rearranging paragraphs and deleting comments. The document now
objectively contains less information, but is 60 MB in size. Why is this?

I'm on a Mac, where the "allow fast saves" preference/setting causes
that. It might be the same for you, since it is for ever recording
keystrokes and operations you have performed. Do a save-as. Open the
new one and check the settings. See what happens.

Do you have a lot of graphics? Even the 9meg seems high; I have a 450
page manuscript that is less than 1 meg and I have embedded fonts.



--
I thought I would be the last on earth to mung my e-mail address.
fsnospam$elliott$$

Now I have it! (got that indicated in another group): it was embedded
graphics.
For some reason if you embed something, e.g. an Excel graph, as opposed to
just pasting it as a bitmap, and then resize it, it makes the file grow.

I had a number of Visio diagrams; when I converted them to ordinary
graphics, the problem was gone.

Thanks to everyone for your help.


"Elliott Roper" wrote in message
...
| In article , E. Barry
| Bruyea wrote:
|
| On Wed, 24 Nov 2004 13:28:13 +0100, "Jerry"
| wrote:
|
| I've been working on a large document (220 pages, 9 MB), mainly
changing the
| formatting, rearranging paragraphs and deleting comments. The document
now
| objectively contains less information, but is 60 MB in size. Why is
this?
|
| I'm on a Mac, where the "allow fast saves" preference/setting causes
| that. It might be the same for you, since it is for ever recording
| keystrokes and operations you have performed. Do a save-as. Open the
| new one and check the settings. See what happens.
|
| Do you have a lot of graphics? Even the 9meg seems high; I have a 450
| page manuscript that is less than 1 meg and I have embedded fonts.
|
|
|
| --
| I thought I would be the last on earth to mung my e-mail address.
| fsnospam$elliott$$