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Advice for preparing a long document



 
 
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  #11  
Old November 17th, 2004, 11:47 PM
Beth Rosengard
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I believe John McGhie has already addressed these questions on the MacWord
group in another thread. "Sandra Jensen" and "SandJ" are the same person.
Sandra, if there are still unanswered issues, post back.

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Mac Word FAQ: http://word.mvps.org/MacWordNew/index.htm
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On 11/9/04 7:56 AM, in article ,
"Daiya Mitchell" wrote:

[cross-posting to the MacWord group--there are cross-platform issues about
image formats, I believe]

On 11/9/04 3:51 AM, "Sandra Jensen" wrote:

Thanks Jezebel - very helpful.
I do have a further question about using graphics....

Just to be clear on my situation:
I'm working on a mac with Word 2004; my file will be emailed to others
on PCs; I don't have control over final printing; it's a long document
(about 300 pages). It will be converted to a PDF as well as printed
from the Word Doc (and probably imported into a page layout programme
for final production...how, I believe, this document should have been
created in the first place...but that wasn't my decision)

There are a number of images and graphics to be used in this
document. I will definitely only insert these once I've finished all
the rest of the formatting. However:

- What is the best file format to use? ( I can do all
converting/resizing myself in Photoshop) - I realize there will be a
conflict between image quality and bloating the document itself...
would PNG be the way to go? I've always thought EPS or TIFF, but I
believe these may be too heavy and not usuable by some versions of
Word. I could create an EPS as well and have it available in case it
is needed.


- How best to place/format the images in the document? I believe using
styles and inline with text is best, however I have set up a deep left
hand
indent to my body text, and I would like to offset some images so they
fall half in the text and half in the wide left margin, and have the
text run around the image. I will also need to place a caption or an
photo credit underneath the image ( none of which need to be
referenced by a TOC or elsewhere).

I believe floating graphics are difficult to control, as are text
boxes, which seem to be the solution to what I want to do. Is there
any other way?

thanks in advance,
Sandra



  #12  
Old November 24th, 2004, 02:38 AM
Tim Murray
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On Tue, 9 Nov 2004 20:27:14 -0500, Elliott Roper wrote
(in article ):

EPS probably won't work in Mac Word. It certainly won't display. That's a
design bug, but we're stuck with it.

In my experience it almost always works ok. It mishandles the eps on
print to PDF. The preview is printed in error. You can work around that
with print-output options-print to file choose postscript, not PDF.


In my experience, EPS works great in Mac Word, other than its fuzzy preview,
and as long as any font that's called for in the EPS is available to the
operating system. Great PDFs too (but see next entry).

Then, in Preview, open the ps file. It will automatically make it into
a PDF which you can save.


Elliot, I think that the Preview method uses the Mac's own PDF/Quartz engine
versus the Adobe, resulting in different ... type? ... of PDF. You don't get
embedded fonts, compression is less, etc. Descriptions and a comparison can
be found at http://www.prepressure.com/pdf/info/MacOSX.htm and elsewhere.

For documents destined for distribution and that contain EPS graphics, I run
the PostScript file through Distiller. For basic stuff, I use Apple

  #13  
Old November 24th, 2004, 03:08 AM
Elliott Roper
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In article , Tim Murray
wrote:

On Tue, 9 Nov 2004 20:27:14 -0500, Elliott Roper wrote
(in article ):

EPS probably won't work in Mac Word. It certainly won't display. That's a
design bug, but we're stuck with it.

In my experience it almost always works ok. It mishandles the eps on
print to PDF. The preview is printed in error. You can work around that
with print-output options-print to file choose postscript, not PDF.


In my experience, EPS works great in Mac Word, other than its fuzzy preview,
and as long as any font that's called for in the EPS is available to the
operating system. Great PDFs too (but see next entry).

Then, in Preview, open the ps file. It will automatically make it into
a PDF which you can save.


Elliot, I think that the Preview method uses the Mac's own PDF/Quartz engine
versus the Adobe, resulting in different ... type? ... of PDF. You don't get
embedded fonts, compression is less, etc. Descriptions and a comparison can
be found at http://www.prepressure.com/pdf/info/MacOSX.htm and elsewhere.

For documents destined for distribution and that contain EPS graphics, I run
the PostScript file through Distiller. For basic stuff, I use Apple


That's a pretty good summary of the situation as I see it too. The url
is an excellent 1 page comparison.

It is dead right about transparency. That bit me last week. I really
should shell out for full Acrobat. I keep hoping that Quartz will catch
up. Preview was a huge improvement with Panther. Maybe the stripy one
will close the gap further.

--
I thought I would be the last on earth to mung my e-mail address.
fsnospam$elliott$$
  #14  
Old November 24th, 2004, 08:11 PM
Phillip M. Jones, CE.T.
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Elliott Roper wrote:
In article , Tim Murray
wrote:


On Tue, 9 Nov 2004 20:27:14 -0500, Elliott Roper wrote
(in article ):


EPS probably won't work in Mac Word. It certainly won't display. That's a
design bug, but we're stuck with it.

In my experience it almost always works ok. It mishandles the eps on
print to PDF. The preview is printed in error. You can work around that
with print-output options-print to file choose postscript, not PDF.


In my experience, EPS works great in Mac Word, other than its fuzzy preview,
and as long as any font that's called for in the EPS is available to the
operating system. Great PDFs too (but see next entry).


Then, in Preview, open the ps file. It will automatically make it into
a PDF which you can save.


Elliot, I think that the Preview method uses the Mac's own PDF/Quartz engine
versus the Adobe, resulting in different ... type? ... of PDF. You don't get
embedded fonts, compression is less, etc. Descriptions and a comparison can
be found at http://www.prepressure.com/pdf/info/MacOSX.htm and elsewhere.

For documents destined for distribution and that contain EPS graphics, I run
the PostScript file through Distiller. For basic stuff, I use Apple



That's a pretty good summary of the situation as I see it too. The url
is an excellent 1 page comparison.

It is dead right about transparency. That bit me last week. I really
should shell out for full Acrobat. I keep hoping that Quartz will catch
up. Preview was a huge improvement with Panther. Maybe the stripy one
will close the gap further.

Elliot, if your going to shell out for Acrobat. please get the
ProVersion and don't waste you money on the Standard version.

Also you need to wait until after Xmas if you buying for the first time.
They are going from version 6 which was Adobe's First Full attempt at a
OSX only application (the Mac version). Acrobat 7 is suppose to have
tons of bug fixes and system tweaks over version 6.

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Martinsville Va 24112-1809 , ICQ11269732, AIM pjonescet
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  #15  
Old November 24th, 2004, 09:38 PM
Elliott Roper
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In article , Phillip M. Jones,
CE.T. wrote:


Elliot, if your going to shell out for Acrobat. please get the
ProVersion and don't waste you money on the Standard version.

Also you need to wait until after Xmas if you buying for the first time.
They are going from version 6 which was Adobe's First Full attempt at a
OSX only application (the Mac version). Acrobat 7 is suppose to have
tons of bug fixes and system tweaks over version 6.


Heh!
Thanks for that Phillip,
I am wrestling with an uncontrollable desire to lash out for the full
CS suite to get myself fully up-to-date and legal too. Maybe waiting to
get the version with Acro 7 will give me a bit more will power.

--
I thought I would be the last on earth to mung my e-mail address.
fsnospam$elliott$$
  #16  
Old November 25th, 2004, 01:56 AM
Phillip M. Jones, CE.T.
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Elliott Roper wrote:
In article , Phillip M. Jones,
CE.T. wrote:


Elliot, if your going to shell out for Acrobat. please get the
ProVersion and don't waste you money on the Standard version.

Also you need to wait until after Xmas if you buying for the first time.
They are going from version 6 which was Adobe's First Full attempt at a
OSX only application (the Mac version). Acrobat 7 is suppose to have
tons of bug fixes and system tweaks over version 6.



Heh!
Thanks for that Phillip,
I am wrestling with an uncontrollable desire to lash out for the full
CS suite to get myself fully up-to-date and legal too. Maybe waiting to
get the version with Acro 7 will give me a bit more will power.

No problem. If you go to adobe's website they are taking "pre-orders"
that won't be charged to your card until the day they ship the order.

--
---------------------------------------------------------------------------
Phillip M. Jones, CET |MEMBER:VPEA (LIFE) ETA-I, NESDA,ISCET, Sterling
616 Liberty Street |Who's Who. PHONE:276-632-5045, FAX:276-632-0868
Martinsville Va 24112-1809 , ICQ11269732, AIM pjonescet
---------------------------------------------------------------------------

If it's "fixed", don't "break it"!

mailto
http://www.kimbanet.com/~pjones/default.htm
http://home.kimbanet.com/~pjones/birthday/index.htm
http://vpea.exis.net
 




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