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#1
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Mail merge
Hi ,
Iam using word 2007 with excel 2007 as my data source. I have had this mail merge document set up for a while with no apparent problems However now when I go to the mailings tab and try to scroll through each page of the document in the "find recipient window" the page number jumps. For example if I search for page 1, it will jump to page 50 then if I tab to the next page it will jump to page 66. Have you heard of that before? |
#2
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Mail merge
While it is always possible that your document is corrupt, I am puzzled by
your description of the problem. Most merge documents will have only one or two pages, so Page 1 should not be hard to find without resorting to tools? How then are you searching for page numbers? The more pertinent question is whether the page numbering is correct when you merge to a new document. See http://www.gmayor.com/merge_labels_with_word_2007.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Hilly wrote: Hi , Iam using word 2007 with excel 2007 as my data source. I have had this mail merge document set up for a while with no apparent problems However now when I go to the mailings tab and try to scroll through each page of the document in the "find recipient window" the page number jumps. For example if I search for page 1, it will jump to page 50 then if I tab to the next page it will jump to page 66. Have you heard of that before? |
#3
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Mail merge
Hi Graham,
If I open the word document (office 2007) and goto mailings, there is a tab where I can scroll through the pages for each recipient. If I open the document as I have just done and it is on recipient 20 and try to scroll to the next recipient it jumps to 66 (happens to be blank, ie no recipient) If I try to scroll backwards from 65 it will go : 65, 64, 63,62,66. The only way I can go to a recipient's page now is to physically type in their name in the search box. Thanks in advance "Graham Mayor" wrote: While it is always possible that your document is corrupt, I am puzzled by your description of the problem. Most merge documents will have only one or two pages, so Page 1 should not be hard to find without resorting to tools? How then are you searching for page numbers? The more pertinent question is whether the page numbering is correct when you merge to a new document. See http://www.gmayor.com/merge_labels_with_word_2007.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Hilly wrote: Hi , Iam using word 2007 with excel 2007 as my data source. I have had this mail merge document set up for a while with no apparent problems However now when I go to the mailings tab and try to scroll through each page of the document in the "find recipient window" the page number jumps. For example if I search for page 1, it will jump to page 50 then if I tab to the next page it will jump to page 66. Have you heard of that before? |
#4
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Mail merge
I am unable to reproduce this - which suggests
1. A problem with your data source 2. A minor corruption of the merge document. Create a new simple merge document and attach your data. Does it still exhibit the problem? 3. Interference from a third party add-in. 4. Your version of Word has not been updated to the current revision. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Hilly wrote: Hi Graham, If I open the word document (office 2007) and goto mailings, there is a tab where I can scroll through the pages for each recipient. If I open the document as I have just done and it is on recipient 20 and try to scroll to the next recipient it jumps to 66 (happens to be blank, ie no recipient) If I try to scroll backwards from 65 it will go : 65, 64, 63,62,66. The only way I can go to a recipient's page now is to physically type in their name in the search box. Thanks in advance "Graham Mayor" wrote: While it is always possible that your document is corrupt, I am puzzled by your description of the problem. Most merge documents will have only one or two pages, so Page 1 should not be hard to find without resorting to tools? How then are you searching for page numbers? The more pertinent question is whether the page numbering is correct when you merge to a new document. See http://www.gmayor.com/merge_labels_with_word_2007.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Hilly wrote: Hi , Iam using word 2007 with excel 2007 as my data source. I have had this mail merge document set up for a while with no apparent problems However now when I go to the mailings tab and try to scroll through each page of the document in the "find recipient window" the page number jumps. For example if I search for page 1, it will jump to page 50 then if I tab to the next page it will jump to page 66. Have you heard of that before? |
#5
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Mail merge
Thanks Graham,
If I set up a new merge document (word), can I still use the same spreadsheet for the data or do I need to set up a new spreadsheet. If I can use the same spread sheet how do I do about merge it with the new word if it is already used as a database for the original word document? "Graham Mayor" wrote: I am unable to reproduce this - which suggests 1. A problem with your data source 2. A minor corruption of the merge document. Create a new simple merge document and attach your data. Does it still exhibit the problem? 3. Interference from a third party add-in. 4. Your version of Word has not been updated to the current revision. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Hilly wrote: Hi Graham, If I open the word document (office 2007) and goto mailings, there is a tab where I can scroll through the pages for each recipient. If I open the document as I have just done and it is on recipient 20 and try to scroll to the next recipient it jumps to 66 (happens to be blank, ie no recipient) If I try to scroll backwards from 65 it will go : 65, 64, 63,62,66. The only way I can go to a recipient's page now is to physically type in their name in the search box. Thanks in advance "Graham Mayor" wrote: While it is always possible that your document is corrupt, I am puzzled by your description of the problem. Most merge documents will have only one or two pages, so Page 1 should not be hard to find without resorting to tools? How then are you searching for page numbers? The more pertinent question is whether the page numbering is correct when you merge to a new document. See http://www.gmayor.com/merge_labels_with_word_2007.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Hilly wrote: Hi , Iam using word 2007 with excel 2007 as my data source. I have had this mail merge document set up for a while with no apparent problems However now when I go to the mailings tab and try to scroll through each page of the document in the "find recipient window" the page number jumps. For example if I search for page 1, it will jump to page 50 then if I tab to the next page it will jump to page 66. Have you heard of that before? |
#6
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Mail merge
The spreadsheet is independent of the merge document. You can use it as many
times as you like. The attachment is only relevant when the merge document in question is open. http://www.gmayor.com/mail_merge_lab...th_word_xp.htm or http://www.gmayor.com/merge_labels_with_word_2007.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Hilly wrote: Thanks Graham, If I set up a new merge document (word), can I still use the same spreadsheet for the data or do I need to set up a new spreadsheet. If I can use the same spread sheet how do I do about merge it with the new word if it is already used as a database for the original word document? "Graham Mayor" wrote: I am unable to reproduce this - which suggests 1. A problem with your data source 2. A minor corruption of the merge document. Create a new simple merge document and attach your data. Does it still exhibit the problem? 3. Interference from a third party add-in. 4. Your version of Word has not been updated to the current revision. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Hilly wrote: Hi Graham, If I open the word document (office 2007) and goto mailings, there is a tab where I can scroll through the pages for each recipient. If I open the document as I have just done and it is on recipient 20 and try to scroll to the next recipient it jumps to 66 (happens to be blank, ie no recipient) If I try to scroll backwards from 65 it will go : 65, 64, 63,62,66. The only way I can go to a recipient's page now is to physically type in their name in the search box. Thanks in advance "Graham Mayor" wrote: While it is always possible that your document is corrupt, I am puzzled by your description of the problem. Most merge documents will have only one or two pages, so Page 1 should not be hard to find without resorting to tools? How then are you searching for page numbers? The more pertinent question is whether the page numbering is correct when you merge to a new document. See http://www.gmayor.com/merge_labels_with_word_2007.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Hilly wrote: Hi , Iam using word 2007 with excel 2007 as my data source. I have had this mail merge document set up for a while with no apparent problems However now when I go to the mailings tab and try to scroll through each page of the document in the "find recipient window" the page number jumps. For example if I search for page 1, it will jump to page 50 then if I tab to the next page it will jump to page 66. Have you heard of that before? |
#7
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Mail merge
Perhaps you can help me with my problem. I'm trying to do a mail merge from
Excel worksheet to labels on Word. I'm a Vista user. I get the message "the Office Open XML file can not be opened because the file is corrupt." Another error explanation for my error said that I am using a "pre-release version" . I am using Word 2007 and Excel 2007. I don't understand this. Any clarity you can shed is most appreciated. Thank you. "Graham Mayor" wrote: The spreadsheet is independent of the merge document. You can use it as many times as you like. The attachment is only relevant when the merge document in question is open. http://www.gmayor.com/mail_merge_lab...th_word_xp.htm or http://www.gmayor.com/merge_labels_with_word_2007.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Hilly wrote: Thanks Graham, If I set up a new merge document (word), can I still use the same spreadsheet for the data or do I need to set up a new spreadsheet. If I can use the same spread sheet how do I do about merge it with the new word if it is already used as a database for the original word document? "Graham Mayor" wrote: I am unable to reproduce this - which suggests 1. A problem with your data source 2. A minor corruption of the merge document. Create a new simple merge document and attach your data. Does it still exhibit the problem? 3. Interference from a third party add-in. 4. Your version of Word has not been updated to the current revision. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Hilly wrote: Hi Graham, If I open the word document (office 2007) and goto mailings, there is a tab where I can scroll through the pages for each recipient. If I open the document as I have just done and it is on recipient 20 and try to scroll to the next recipient it jumps to 66 (happens to be blank, ie no recipient) If I try to scroll backwards from 65 it will go : 65, 64, 63,62,66. The only way I can go to a recipient's page now is to physically type in their name in the search box. Thanks in advance "Graham Mayor" wrote: While it is always possible that your document is corrupt, I am puzzled by your description of the problem. Most merge documents will have only one or two pages, so Page 1 should not be hard to find without resorting to tools? How then are you searching for page numbers? The more pertinent question is whether the page numbering is correct when you merge to a new document. See http://www.gmayor.com/merge_labels_with_word_2007.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Hilly wrote: Hi , Iam using word 2007 with excel 2007 as my data source. I have had this mail merge document set up for a while with no apparent problems However now when I go to the mailings tab and try to scroll through each page of the document in the "find recipient window" the page number jumps. For example if I search for page 1, it will jump to page 50 then if I tab to the next page it will jump to page 66. Have you heard of that before? |
#8
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Mail merge
At what point in the process do you get that error message?
Please detail the steps that you are taking. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "indigo30" wrote in message ... Perhaps you can help me with my problem. I'm trying to do a mail merge from Excel worksheet to labels on Word. I'm a Vista user. I get the message "the Office Open XML file can not be opened because the file is corrupt." Another error explanation for my error said that I am using a "pre-release version" . I am using Word 2007 and Excel 2007. I don't understand this. Any clarity you can shed is most appreciated. Thank you. "Graham Mayor" wrote: The spreadsheet is independent of the merge document. You can use it as many times as you like. The attachment is only relevant when the merge document in question is open. http://www.gmayor.com/mail_merge_lab...th_word_xp.htm or http://www.gmayor.com/merge_labels_with_word_2007.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Hilly wrote: Thanks Graham, If I set up a new merge document (word), can I still use the same spreadsheet for the data or do I need to set up a new spreadsheet. If I can use the same spread sheet how do I do about merge it with the new word if it is already used as a database for the original word document? "Graham Mayor" wrote: I am unable to reproduce this - which suggests 1. A problem with your data source 2. A minor corruption of the merge document. Create a new simple merge document and attach your data. Does it still exhibit the problem? 3. Interference from a third party add-in. 4. Your version of Word has not been updated to the current revision. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Hilly wrote: Hi Graham, If I open the word document (office 2007) and goto mailings, there is a tab where I can scroll through the pages for each recipient. If I open the document as I have just done and it is on recipient 20 and try to scroll to the next recipient it jumps to 66 (happens to be blank, ie no recipient) If I try to scroll backwards from 65 it will go : 65, 64, 63,62,66. The only way I can go to a recipient's page now is to physically type in their name in the search box. Thanks in advance "Graham Mayor" wrote: While it is always possible that your document is corrupt, I am puzzled by your description of the problem. Most merge documents will have only one or two pages, so Page 1 should not be hard to find without resorting to tools? How then are you searching for page numbers? The more pertinent question is whether the page numbering is correct when you merge to a new document. See http://www.gmayor.com/merge_labels_with_word_2007.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Hilly wrote: Hi , Iam using word 2007 with excel 2007 as my data source. I have had this mail merge document set up for a while with no apparent problems However now when I go to the mailings tab and try to scroll through each page of the document in the "find recipient window" the page number jumps. For example if I search for page 1, it will jump to page 50 then if I tab to the next page it will jump to page 66. Have you heard of that before? |
#9
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Mail merge
Thanks for responding. I was trying to recreate my steps so I could tell you
what I did and now that error message doesn't come up. I don't know what I did to make it work but now I have a whole new set of problems. Orientation of the labels -- they're not horizontal on the label. When I change anything it's hard for me to start back where I left off. It's my first time doing it -- I'll try to figure it out. I found Windows Demo more helpful than their text instructions. Thanks for trying to help me. |
#10
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Mail merge
The text not being horizontal on the labels will almost certainly be caused
by your printer not being able to properly handle the label stock. If you print onto plain paper, is the alignment correct? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "indigo30" wrote in message ... Thanks for responding. I was trying to recreate my steps so I could tell you what I did and now that error message doesn't come up. I don't know what I did to make it work but now I have a whole new set of problems. Orientation of the labels -- they're not horizontal on the label. When I change anything it's hard for me to start back where I left off. It's my first time doing it -- I'll try to figure it out. I found Windows Demo more helpful than their text instructions. Thanks for trying to help me. . "Doug Robbins - Word MVP" wrote: At what point in the process do you get that error message? Please detail the steps that you are taking. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "indigo30" wrote in message ... Perhaps you can help me with my problem. I'm trying to do a mail merge from Excel worksheet to labels on Word. I'm a Vista user. I get the message "the Office Open XML file can not be opened because the file is corrupt." Another error explanation for my error said that I am using a "pre-release version" . I am using Word 2007 and Excel 2007. I don't understand this. Any clarity you can shed is most appreciated. Thank you. "Graham Mayor" wrote: The spreadsheet is independent of the merge document. You can use it as many times as you like. The attachment is only relevant when the merge document in question is open. http://www.gmayor.com/mail_merge_lab...th_word_xp.htm or http://www.gmayor.com/merge_labels_with_word_2007.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Hilly wrote: Thanks Graham, If I set up a new merge document (word), can I still use the same spreadsheet for the data or do I need to set up a new spreadsheet. If I can use the same spread sheet how do I do about merge it with the new word if it is already used as a database for the original word document? "Graham Mayor" wrote: I am unable to reproduce this - which suggests 1. A problem with your data source 2. A minor corruption of the merge document. Create a new simple merge document and attach your data. Does it still exhibit the problem? 3. Interference from a third party add-in. 4. Your version of Word has not been updated to the current revision. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Hilly wrote: Hi Graham, If I open the word document (office 2007) and goto mailings, there is a tab where I can scroll through the pages for each recipient. If I open the document as I have just done and it is on recipient 20 and try to scroll to the next recipient it jumps to 66 (happens to be blank, ie no recipient) If I try to scroll backwards from 65 it will go : 65, 64, 63,62,66. The only way I can go to a recipient's page now is to physically type in their name in the search box. Thanks in advance "Graham Mayor" wrote: While it is always possible that your document is corrupt, I am puzzled by your description of the problem. Most merge documents will have only one or two pages, so Page 1 should not be hard to find without resorting to tools? How then are you searching for page numbers? The more pertinent question is whether the page numbering is correct when you merge to a new document. See http://www.gmayor.com/merge_labels_with_word_2007.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Hilly wrote: Hi , Iam using word 2007 with excel 2007 as my data source. I have had this mail merge document set up for a while with no apparent problems However now when I go to the mailings tab and try to scroll through each page of the document in the "find recipient window" the page number jumps. For example if I search for page 1, it will jump to page 50 then if I tab to the next page it will jump to page 66. Have you heard of that before? |
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