Getting two different address blocks on a page in Word 2007

We are a very economical company. We are designing postcards and want to
print two to a page. How do I get MailMerge in Word 2007 to put two different
addresses on the same page? So far, I can only get a duplicate of the same
address (not very economical)...

You need to insert a Next Record field before the second address block.
In Word 2007, it is in the list of fields that appear if you click on the
Rules pulldown in the Write & Insert Fields section of the Mailings Ribbon.

Alternatively, you can Press Ctrl+F9 to insert a pair of field delimiters
{ } before the second address block and inside those delimiters
type the word NEXT. Use Alt+F9 to toggle off the display of the field
codes.

You might also consider using a label type mailmerge and select one of the
Post Card "labels". Labels are just tables with fixed cell dimensions and
the mail merge can of course be printed onto any type of paper.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Katrina Molnar" Katrina wrote in message
...
We are a very economical company. We are designing postcards and want to
print two to a page. How do I get MailMerge in Word 2007 to put two
different
addresses on the same page? So far, I can only get a duplicate of the same
address (not very economical)...

Can the Next Record field be placed in a text box that is anchored to a
paragraph on the page? I get an error message stating "You cannot include
DATA, NEXT, NEXTIF, or SKIPIF fields in comments, headers, footer, footnotes,
or endnotes." As far as I can tell the paragraph serving as an anchor for the
text box in which I am placing the field is on the page and not part of the
header or footer.

"Doug Robbins - Word MVP" wrote:

You need to insert a Next Record field before the second address block.
In Word 2007, it is in the list of fields that appear if you click on the
Rules pulldown in the Write & Insert Fields section of the Mailings Ribbon.

Alternatively, you can Press Ctrl+F9 to insert a pair of field delimiters
{ } before the second address block and inside those delimiters
type the word NEXT. Use Alt+F9 to toggle off the display of the field
codes.

You might also consider using a label type mailmerge and select one of the
Post Card "labels". Labels are just tables with fixed cell dimensions and
the mail merge can of course be printed onto any type of paper.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Katrina Molnar" Katrina wrote in message
...
We are a very economical company. We are designing postcards and want to
print two to a page. How do I get MailMerge in Word 2007 to put two
different
addresses on the same page? So far, I can only get a duplicate of the same
address (not very economical)...

Do you really need the textbox? Why not just a one cell table?

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Katrina Molnar" wrote in message
...
Can the Next Record field be placed in a text box that is anchored to
a
paragraph on the page? I get an error message stating "You cannot include
DATA, NEXT, NEXTIF, or SKIPIF fields in comments, headers, footer,
footnotes,
or endnotes." As far as I can tell the paragraph serving as an anchor for
the
text box in which I am placing the field is on the page and not part of
the
header or footer.

"Doug Robbins - Word MVP" wrote:

You need to insert a Next Record field before the second address
block.
In Word 2007, it is in the list of fields that appear if you click on the
Rules pulldown in the Write & Insert Fields section of the Mailings
Ribbon.

Alternatively, you can Press Ctrl+F9 to insert a pair of field delimiters
{ } before the second address block and inside those delimiters
type the word NEXT. Use Alt+F9 to toggle off the display of the field
codes.

You might also consider using a label type mailmerge and select one of
the
Post Card "labels". Labels are just tables with fixed cell dimensions
and
the mail merge can of course be printed onto any type of paper.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Katrina Molnar" Katrina wrote in
message
...
We are a very economical company. We are designing postcards and want
to
print two to a page. How do I get MailMerge in Word 2007 to put two
different
addresses on the same page? So far, I can only get a duplicate of the
same
address (not very economical)...

Just went throught the same issue. 2 post cards on the same page to be
addressed to 2 different people and cut later.

to build my address block, I used the insert table command in the ribbon
menu. Picked one colum with 4 lines and dragged it to fit the space and
location wanted the top postcard. I then inserted the field inside each row
first and last name in the first line, street address in second etc.

I highlihgted and copied to the bottom postcard in the proper position and
then highlighted the block and put my curson just at the beginning of the
first name line. I then went to mailings rules next record. this
inserted a "next record" field at the beginning of the second address block
(second postcard) .
Then go look at the preview and you will have 2 differernt records in one
page. I found the basis for the solution on this website. So thanks to all
of you.
I am printing as we speak.

"Katrina Molnar" wrote:

We are a very economical company. We are designing postcards and want to
print two to a page. How do I get MailMerge in Word 2007 to put two different
addresses on the same page? So far, I can only get a duplicate of the same
address (not very economical)...