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Formats go berserk when emailing a document



 
 
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  #1  
Old November 6th, 2009, 01:21 PM posted to microsoft.public.word.pagelayout
Dan FANCHER
external usenet poster
 
Posts: 9
Default Formats go berserk when emailing a document

I want to understand how formatting of emailed documents behaves. Am willing
to pay for a reproducible set of actions that reproduces my problem and
demonstrates a solution. Do you understand the problem described below? Can
you help me solve it? How much will you charge to solve it and describe the
cause and effect to me so that I can communicate the same cause and effect to
my masters and then implement the solution (that I think centers around a
corporate template)?
I am a somewhat, self-taught Word Aficionado in my company. We use Word
2007. Although we have MOSS 2007 running, several members of staff continue
to email Word documents to colleagues as a method of collaboration. My
Cassandra cries go unanswered.
Recently, I was unceremoniously stripped of my ‘right’ to contribute because
anytime I retuned the document it the formatting was inconsistent with what
the author had sent. I ‘knew’ that the problem was related to templates
somehow.
His document was based on normal.dotx with lots of direct formatting. I
could see that his document included some corporate styles since
“ProposalNormal” was a style and was evident in his document. However,
whenever I opened the document, the heading numbering scheme changed along
with lots of other subtle changes. For clarity, the Author sent the document
to me and to my colleague. Whenever I opened the document, the formatting
was corrupt. Whenever my colleague opened the document, it displayed
‘predictably.’ The author based his document on another document that my
colleague provided.
As a self-taught Word guy, I, naturally, assumed that the problem centered
around the normal template and the style definitions embedded within. So I
wanted to test my hypothesis. I created a document based on the normal.dotm
template. I then proceeded to modify many of the styles (normal, body text,
Headings, etc.) within the document AND the template so that they would bear
no relation to anyone else’s normal template. On the developer tab, the
check box for updating the styles was selected. I emailed the document to
one of my colleagues confident that he would see the document in a totally
different way than how I was seeing it. Such was not the case. The style
definitions and the presentation were identically my definitions.
We both opened another document that we had received from a third party.
The check box was unchecked for update styles from the normal template. The
document displayed as the original author had intended (we think). When I
selected the “update styles from template” check box, Word responded
predictably and adjusted the formats to my settings.
I want to introduce a corporate template to the organization to alleviate
much of the frustration associated with collaborative reviews. I can’t sell
it unless I can explain it and recreate the behaviors that demonstrate that
the only viable way forward is a corporate template.
Tasks.
1) Explain the Word hierarchy of formats (specifically the precedence
of global and document templates and direct formatting interact) within
emailed documents
2) Does the behavior manifest itself in a similar way when using a
platform like MOSS 2007?
3) Develop a scenario that I can create on my computer that
demonstrates why we need to introduce a corporate template. The experience
that I describe above is what we want to AVOID; therefore, by explaining why
I could send a document that displayed correctly on my colleagues machine but
I couldn’t open a document from a third colleague without the formatting
going haywire is necessary.

I can handle template development and distribution.

--
Dan FANCHER
Springfield OH
  #2  
Old November 6th, 2009, 02:39 PM posted to microsoft.public.word.pagelayout
Graham Mayor
external usenet poster
 
Posts: 18,297
Default Formats go berserk when emailing a document

If you are e-mailing the document as the body of the e-mail message then you
should bear in mind that formatted e-mails are html and Word documents are
doc format, which have entirely different formatting requirements. If you
want the document to remain a reasonable facsimile of the original mail it
as an attachment, but bear in mind
http://word.mvps.org/FAQs/Formatting/TextReflow.htm. If you want the
recipient to see what you see, send a PDF file of the document.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Dan FANCHER wrote:
I want to understand how formatting of emailed documents behaves. Am
willing to pay for a reproducible set of actions that reproduces my
problem and demonstrates a solution. Do you understand the problem
described below? Can you help me solve it? How much will you charge
to solve it and describe the cause and effect to me so that I can
communicate the same cause and effect to my masters and then
implement the solution (that I think centers around a corporate
template)?
I am a somewhat, self-taught Word Aficionado in my company. We use
Word 2007. Although we have MOSS 2007 running, several members of
staff continue to email Word documents to colleagues as a method of
collaboration. My Cassandra cries go unanswered.
Recently, I was unceremoniously stripped of my 'right' to contribute
because anytime I retuned the document it the formatting was
inconsistent with what the author had sent. I 'knew' that the
problem was related to templates somehow.
His document was based on normal.dotx with lots of direct formatting.
I could see that his document included some corporate styles since
"ProposalNormal" was a style and was evident in his document.
However, whenever I opened the document, the heading numbering scheme
changed along with lots of other subtle changes. For clarity, the
Author sent the document to me and to my colleague. Whenever I
opened the document, the formatting was corrupt. Whenever my
colleague opened the document, it displayed 'predictably.' The
author based his document on another document that my colleague
provided.
As a self-taught Word guy, I, naturally, assumed that the problem
centered around the normal template and the style definitions
embedded within. So I wanted to test my hypothesis. I created a
document based on the normal.dotm template. I then proceeded to
modify many of the styles (normal, body text, Headings, etc.) within
the document AND the template so that they would bear no relation to
anyone else's normal template. On the developer tab, the check box
for updating the styles was selected. I emailed the document to one
of my colleagues confident that he would see the document in a
totally different way than how I was seeing it. Such was not the
case. The style definitions and the presentation were identically my
definitions.
We both opened another document that we had received from a third
party.
The check box was unchecked for update styles from the normal
template. The document displayed as the original author had intended
(we think). When I selected the "update styles from template" check
box, Word responded predictably and adjusted the formats to my
settings.
I want to introduce a corporate template to the organization to
alleviate much of the frustration associated with collaborative
reviews. I can't sell it unless I can explain it and recreate the
behaviors that demonstrate that the only viable way forward is a
corporate template.
Tasks.
1) Explain the Word hierarchy of formats (specifically the
precedence of global and document templates and direct formatting
interact) within emailed documents
2) Does the behavior manifest itself in a similar way when using
a platform like MOSS 2007?
3) Develop a scenario that I can create on my computer that
demonstrates why we need to introduce a corporate template. The
experience that I describe above is what we want to AVOID; therefore,
by explaining why I could send a document that displayed correctly on
my colleagues machine but I couldn't open a document from a third
colleague without the formatting going haywire is necessary.

I can handle template development and distribution.



  #3  
Old November 6th, 2009, 04:02 PM posted to microsoft.public.word.pagelayout
Suzanne S. Barnhill
external usenet poster
 
Posts: 31,786
Default Formats go berserk when emailing a document

You could start with
http://www.shaunakelly.com/word/temp...ons/index.html and
http://www.shaunakelly.com/word/atta...ate/index.html, along with
http://www.shaunakelly.com/word/styl...xtChanges.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Dan FANCHER" wrote in message
...
I want to understand how formatting of emailed documents behaves. Am
willing
to pay for a reproducible set of actions that reproduces my problem and
demonstrates a solution. Do you understand the problem described below?
Can
you help me solve it? How much will you charge to solve it and describe
the
cause and effect to me so that I can communicate the same cause and effect
to
my masters and then implement the solution (that I think centers around a
corporate template)?
I am a somewhat, self-taught Word Aficionado in my company. We use Word
2007. Although we have MOSS 2007 running, several members of staff
continue
to email Word documents to colleagues as a method of collaboration. My
Cassandra cries go unanswered.
Recently, I was unceremoniously stripped of my ‘right’ to contribute
because
anytime I retuned the document it the formatting was inconsistent with
what
the author had sent. I ‘knew’ that the problem was related to templates
somehow.
His document was based on normal.dotx with lots of direct formatting. I
could see that his document included some corporate styles since
“ProposalNormal” was a style and was evident in his document. However,
whenever I opened the document, the heading numbering scheme changed along
with lots of other subtle changes. For clarity, the Author sent the
document
to me and to my colleague. Whenever I opened the document, the formatting
was corrupt. Whenever my colleague opened the document, it displayed
‘predictably.’ The author based his document on another document that my
colleague provided.
As a self-taught Word guy, I, naturally, assumed that the problem centered
around the normal template and the style definitions embedded within. So
I
wanted to test my hypothesis. I created a document based on the
normal.dotm
template. I then proceeded to modify many of the styles (normal, body
text,
Headings, etc.) within the document AND the template so that they would
bear
no relation to anyone else’s normal template. On the developer tab, the
check box for updating the styles was selected. I emailed the document to
one of my colleagues confident that he would see the document in a totally
different way than how I was seeing it. Such was not the case. The
style
definitions and the presentation were identically my definitions.
We both opened another document that we had received from a third party.
The check box was unchecked for update styles from the normal template.
The
document displayed as the original author had intended (we think). When I
selected the “update styles from template” check box, Word responded
predictably and adjusted the formats to my settings.
I want to introduce a corporate template to the organization to alleviate
much of the frustration associated with collaborative reviews. I can’t
sell
it unless I can explain it and recreate the behaviors that demonstrate
that
the only viable way forward is a corporate template.
Tasks.
1) Explain the Word hierarchy of formats (specifically the precedence
of global and document templates and direct formatting interact) within
emailed documents
2) Does the behavior manifest itself in a similar way when using a
platform like MOSS 2007?
3) Develop a scenario that I can create on my computer that
demonstrates why we need to introduce a corporate template. The
experience
that I describe above is what we want to AVOID; therefore, by explaining
why
I could send a document that displayed correctly on my colleagues machine
but
I couldn’t open a document from a third colleague without the formatting
going haywire is necessary.

I can handle template development and distribution.

--
Dan FANCHER
Springfield OH


  #4  
Old November 18th, 2009, 11:10 PM posted to microsoft.public.word.pagelayout
Dan FANCHER
external usenet poster
 
Posts: 9
Default Formats go berserk when emailing a document

Graham,

We're attempting to collaborate on a document's content; sending in PDF
doesn't support our aim. Using Office 2007, we send as email is identically
equivalent as attaching the document to an email.
--
Dan FANCHER
Springfield OH


"Graham Mayor" wrote:

If you are e-mailing the document as the body of the e-mail message then you
should bear in mind that formatted e-mails are html and Word documents are
doc format, which have entirely different formatting requirements. If you
want the document to remain a reasonable facsimile of the original mail it
as an attachment, but bear in mind
http://word.mvps.org/FAQs/Formatting/TextReflow.htm. If you want the
recipient to see what you see, send a PDF file of the document.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Dan FANCHER wrote:
I want to understand how formatting of emailed documents behaves. Am
willing to pay for a reproducible set of actions that reproduces my
problem and demonstrates a solution. Do you understand the problem
described below? Can you help me solve it? How much will you charge
to solve it and describe the cause and effect to me so that I can
communicate the same cause and effect to my masters and then
implement the solution (that I think centers around a corporate
template)?
I am a somewhat, self-taught Word Aficionado in my company. We use
Word 2007. Although we have MOSS 2007 running, several members of
staff continue to email Word documents to colleagues as a method of
collaboration. My Cassandra cries go unanswered.
Recently, I was unceremoniously stripped of my 'right' to contribute
because anytime I retuned the document it the formatting was
inconsistent with what the author had sent. I 'knew' that the
problem was related to templates somehow.
His document was based on normal.dotx with lots of direct formatting.
I could see that his document included some corporate styles since
"ProposalNormal" was a style and was evident in his document.
However, whenever I opened the document, the heading numbering scheme
changed along with lots of other subtle changes. For clarity, the
Author sent the document to me and to my colleague. Whenever I
opened the document, the formatting was corrupt. Whenever my
colleague opened the document, it displayed 'predictably.' The
author based his document on another document that my colleague
provided.
As a self-taught Word guy, I, naturally, assumed that the problem
centered around the normal template and the style definitions
embedded within. So I wanted to test my hypothesis. I created a
document based on the normal.dotm template. I then proceeded to
modify many of the styles (normal, body text, Headings, etc.) within
the document AND the template so that they would bear no relation to
anyone else's normal template. On the developer tab, the check box
for updating the styles was selected. I emailed the document to one
of my colleagues confident that he would see the document in a
totally different way than how I was seeing it. Such was not the
case. The style definitions and the presentation were identically my
definitions.
We both opened another document that we had received from a third
party.
The check box was unchecked for update styles from the normal
template. The document displayed as the original author had intended
(we think). When I selected the "update styles from template" check
box, Word responded predictably and adjusted the formats to my
settings.
I want to introduce a corporate template to the organization to
alleviate much of the frustration associated with collaborative
reviews. I can't sell it unless I can explain it and recreate the
behaviors that demonstrate that the only viable way forward is a
corporate template.
Tasks.
1) Explain the Word hierarchy of formats (specifically the
precedence of global and document templates and direct formatting
interact) within emailed documents
2) Does the behavior manifest itself in a similar way when using
a platform like MOSS 2007?
3) Develop a scenario that I can create on my computer that
demonstrates why we need to introduce a corporate template. The
experience that I describe above is what we want to AVOID; therefore,
by explaining why I could send a document that displayed correctly on
my colleagues machine but I couldn't open a document from a third
colleague without the formatting going haywire is necessary.

I can handle template development and distribution.



.

  #5  
Old November 18th, 2009, 11:13 PM posted to microsoft.public.word.pagelayout
Dan FANCHER
external usenet poster
 
Posts: 9
Default Formats go berserk when emailing a document

Suzanne,

I have exhausted nearly every resource on the web to include Shauna's. The
relationships between documents and their templates is slightly helpful, but
it doesn't go deep enough to allow me to reliably recreate the problem that
we are having. I know that I can't be the only one that is frustrated by
this behavior--things like the heading numbering changes from 1.1.1 to
1.A.(1) for instance.
--
Dan FANCHER
Springfield OH


"Suzanne S. Barnhill" wrote:

You could start with
http://www.shaunakelly.com/word/temp...ons/index.html and
http://www.shaunakelly.com/word/atta...ate/index.html, along with
http://www.shaunakelly.com/word/styl...xtChanges.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Dan FANCHER" wrote in message
...
I want to understand how formatting of emailed documents behaves. Am
willing
to pay for a reproducible set of actions that reproduces my problem and
demonstrates a solution. Do you understand the problem described below?
Can
you help me solve it? How much will you charge to solve it and describe
the
cause and effect to me so that I can communicate the same cause and effect
to
my masters and then implement the solution (that I think centers around a
corporate template)?
I am a somewhat, self-taught Word Aficionado in my company. We use Word
2007. Although we have MOSS 2007 running, several members of staff
continue
to email Word documents to colleagues as a method of collaboration. My
Cassandra cries go unanswered.
Recently, I was unceremoniously stripped of my ‘right’ to contribute
because
anytime I retuned the document it the formatting was inconsistent with
what
the author had sent. I ‘knew’ that the problem was related to templates
somehow.
His document was based on normal.dotx with lots of direct formatting. I
could see that his document included some corporate styles since
“ProposalNormal” was a style and was evident in his document. However,
whenever I opened the document, the heading numbering scheme changed along
with lots of other subtle changes. For clarity, the Author sent the
document
to me and to my colleague. Whenever I opened the document, the formatting
was corrupt. Whenever my colleague opened the document, it displayed
‘predictably.’ The author based his document on another document that my
colleague provided.
As a self-taught Word guy, I, naturally, assumed that the problem centered
around the normal template and the style definitions embedded within. So
I
wanted to test my hypothesis. I created a document based on the
normal.dotm
template. I then proceeded to modify many of the styles (normal, body
text,
Headings, etc.) within the document AND the template so that they would
bear
no relation to anyone else’s normal template. On the developer tab, the
check box for updating the styles was selected. I emailed the document to
one of my colleagues confident that he would see the document in a totally
different way than how I was seeing it. Such was not the case. The
style
definitions and the presentation were identically my definitions.
We both opened another document that we had received from a third party.
The check box was unchecked for update styles from the normal template.
The
document displayed as the original author had intended (we think). When I
selected the “update styles from template” check box, Word responded
predictably and adjusted the formats to my settings.
I want to introduce a corporate template to the organization to alleviate
much of the frustration associated with collaborative reviews. I can’t
sell
it unless I can explain it and recreate the behaviors that demonstrate
that
the only viable way forward is a corporate template.
Tasks.
1) Explain the Word hierarchy of formats (specifically the precedence
of global and document templates and direct formatting interact) within
emailed documents
2) Does the behavior manifest itself in a similar way when using a
platform like MOSS 2007?
3) Develop a scenario that I can create on my computer that
demonstrates why we need to introduce a corporate template. The
experience
that I describe above is what we want to AVOID; therefore, by explaining
why
I could send a document that displayed correctly on my colleagues machine
but
I couldn’t open a document from a third colleague without the formatting
going haywire is necessary.

I can handle template development and distribution.

--
Dan FANCHER
Springfield OH


.

  #6  
Old November 18th, 2009, 11:40 PM posted to microsoft.public.word.pagelayout
Suzanne S. Barnhill
external usenet poster
 
Posts: 31,786
Default Formats go berserk when emailing a document

Heading numbering should not changed provided you have linked each level of
a numbered list to a specific style--unless the document is based on a
template in which the styles are defined differently and "Automatically
update document styles" is enabled.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Dan FANCHER" wrote in message
...
Suzanne,

I have exhausted nearly every resource on the web to include Shauna's.
The
relationships between documents and their templates is slightly helpful,
but
it doesn't go deep enough to allow me to reliably recreate the problem
that
we are having. I know that I can't be the only one that is frustrated by
this behavior--things like the heading numbering changes from 1.1.1 to
1.A.(1) for instance.
--
Dan FANCHER
Springfield OH


"Suzanne S. Barnhill" wrote:

You could start with
http://www.shaunakelly.com/word/temp...ons/index.html and
http://www.shaunakelly.com/word/atta...ate/index.html, along with
http://www.shaunakelly.com/word/styl...xtChanges.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Dan FANCHER" wrote in message
...
I want to understand how formatting of emailed documents behaves. Am
willing
to pay for a reproducible set of actions that reproduces my problem and
demonstrates a solution. Do you understand the problem described
below?
Can
you help me solve it? How much will you charge to solve it and
describe
the
cause and effect to me so that I can communicate the same cause and
effect
to
my masters and then implement the solution (that I think centers around
a
corporate template)?
I am a somewhat, self-taught Word Aficionado in my company. We use
Word
2007. Although we have MOSS 2007 running, several members of staff
continue
to email Word documents to colleagues as a method of collaboration. My
Cassandra cries go unanswered.
Recently, I was unceremoniously stripped of my ‘right’ to contribute
because
anytime I retuned the document it the formatting was inconsistent with
what
the author had sent. I ‘knew’ that the problem was related to
templates
somehow.
His document was based on normal.dotx with lots of direct formatting.
I
could see that his document included some corporate styles since
“ProposalNormal” was a style and was evident in his document. However,
whenever I opened the document, the heading numbering scheme changed
along
with lots of other subtle changes. For clarity, the Author sent the
document
to me and to my colleague. Whenever I opened the document, the
formatting
was corrupt. Whenever my colleague opened the document, it displayed
‘predictably.’ The author based his document on another document that
my
colleague provided.
As a self-taught Word guy, I, naturally, assumed that the problem
centered
around the normal template and the style definitions embedded within.
So
I
wanted to test my hypothesis. I created a document based on the
normal.dotm
template. I then proceeded to modify many of the styles (normal, body
text,
Headings, etc.) within the document AND the template so that they would
bear
no relation to anyone else’s normal template. On the developer tab,
the
check box for updating the styles was selected. I emailed the document
to
one of my colleagues confident that he would see the document in a
totally
different way than how I was seeing it. Such was not the case. The
style
definitions and the presentation were identically my definitions.
We both opened another document that we had received from a third
party.
The check box was unchecked for update styles from the normal template.
The
document displayed as the original author had intended (we think).
When I
selected the “update styles from template” check box, Word responded
predictably and adjusted the formats to my settings.
I want to introduce a corporate template to the organization to
alleviate
much of the frustration associated with collaborative reviews. I can’t
sell
it unless I can explain it and recreate the behaviors that demonstrate
that
the only viable way forward is a corporate template.
Tasks.
1) Explain the Word hierarchy of formats (specifically the
precedence
of global and document templates and direct formatting interact) within
emailed documents
2) Does the behavior manifest itself in a similar way when using a
platform like MOSS 2007?
3) Develop a scenario that I can create on my computer that
demonstrates why we need to introduce a corporate template. The
experience
that I describe above is what we want to AVOID; therefore, by
explaining
why
I could send a document that displayed correctly on my colleagues
machine
but
I couldn’t open a document from a third colleague without the
formatting
going haywire is necessary.

I can handle template development and distribution.

--
Dan FANCHER
Springfield OH


.



  #7  
Old November 19th, 2009, 08:09 AM posted to microsoft.public.word.pagelayout
Graham Mayor
external usenet poster
 
Posts: 18,297
Default Formats go berserk when emailing a document

Did you read the linked page -
http://word.mvps.org/FAQs/Formatting/TextReflow.htm ?

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Dan FANCHER wrote:
Graham,

We're attempting to collaborate on a document's content; sending in
PDF doesn't support our aim. Using Office 2007, we send as email is
identically equivalent as attaching the document to an email.

If you are e-mailing the document as the body of the e-mail message
then you should bear in mind that formatted e-mails are html and
Word documents are doc format, which have entirely different
formatting requirements. If you want the document to remain a
reasonable facsimile of the original mail it as an attachment, but
bear in mind http://word.mvps.org/FAQs/Formatting/TextReflow.htm. If
you want the recipient to see what you see, send a PDF file of the
document.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Dan FANCHER wrote:
I want to understand how formatting of emailed documents behaves.
Am willing to pay for a reproducible set of actions that reproduces
my problem and demonstrates a solution. Do you understand the
problem described below? Can you help me solve it? How much will
you charge to solve it and describe the cause and effect to me so
that I can communicate the same cause and effect to my masters and
then implement the solution (that I think centers around a corporate
template)?
I am a somewhat, self-taught Word Aficionado in my company. We use
Word 2007. Although we have MOSS 2007 running, several members of
staff continue to email Word documents to colleagues as a method of
collaboration. My Cassandra cries go unanswered.
Recently, I was unceremoniously stripped of my 'right' to contribute
because anytime I retuned the document it the formatting was
inconsistent with what the author had sent. I 'knew' that the
problem was related to templates somehow.
His document was based on normal.dotx with lots of direct
formatting. I could see that his document included some corporate
styles since "ProposalNormal" was a style and was evident in his
document. However, whenever I opened the document, the heading
numbering scheme changed along with lots of other subtle changes.
For clarity, the Author sent the document to me and to my
colleague. Whenever I opened the document, the formatting was
corrupt. Whenever my colleague opened the document, it displayed
'predictably.' The author based his document on another document
that my colleague provided.
As a self-taught Word guy, I, naturally, assumed that the problem
centered around the normal template and the style definitions
embedded within. So I wanted to test my hypothesis. I created a
document based on the normal.dotm template. I then proceeded to
modify many of the styles (normal, body text, Headings, etc.) within
the document AND the template so that they would bear no relation to
anyone else's normal template. On the developer tab, the check box
for updating the styles was selected. I emailed the document to one
of my colleagues confident that he would see the document in a
totally different way than how I was seeing it. Such was not the
case. The style definitions and the presentation were identically
my definitions.
We both opened another document that we had received from a third
party.
The check box was unchecked for update styles from the normal
template. The document displayed as the original author had
intended (we think). When I selected the "update styles from
template" check box, Word responded predictably and adjusted the
formats to my settings.
I want to introduce a corporate template to the organization to
alleviate much of the frustration associated with collaborative
reviews. I can't sell it unless I can explain it and recreate the
behaviors that demonstrate that the only viable way forward is a
corporate template.
Tasks.
1) Explain the Word hierarchy of formats (specifically the
precedence of global and document templates and direct formatting
interact) within emailed documents
2) Does the behavior manifest itself in a similar way when
using a platform like MOSS 2007?
3) Develop a scenario that I can create on my computer that
demonstrates why we need to introduce a corporate template. The
experience that I describe above is what we want to AVOID;
therefore, by explaining why I could send a document that displayed
correctly on my colleagues machine but I couldn't open a document
from a third colleague without the formatting going haywire is
necessary.

I can handle template development and distribution.



.



  #8  
Old December 2nd, 2009, 07:51 PM posted to microsoft.public.word.pagelayout
Dan FANCHER
external usenet poster
 
Posts: 9
Default Formats go berserk when emailing a document

yes, I read it. The phenomenon affects fonts, font sizes, and section
numbering. If it were minor 'irratations with margins and page breaks, I
could live with it.
--
Dan FANCHER
Springfield OH


"Graham Mayor" wrote:

Did you read the linked page -
http://word.mvps.org/FAQs/Formatting/TextReflow.htm ?

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Dan FANCHER wrote:
Graham,

We're attempting to collaborate on a document's content; sending in
PDF doesn't support our aim. Using Office 2007, we send as email is
identically equivalent as attaching the document to an email.

If you are e-mailing the document as the body of the e-mail message
then you should bear in mind that formatted e-mails are html and
Word documents are doc format, which have entirely different
formatting requirements. If you want the document to remain a
reasonable facsimile of the original mail it as an attachment, but
bear in mind http://word.mvps.org/FAQs/Formatting/TextReflow.htm. If
you want the recipient to see what you see, send a PDF file of the
document.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Dan FANCHER wrote:
I want to understand how formatting of emailed documents behaves.
Am willing to pay for a reproducible set of actions that reproduces
my problem and demonstrates a solution. Do you understand the
problem described below? Can you help me solve it? How much will
you charge to solve it and describe the cause and effect to me so
that I can communicate the same cause and effect to my masters and
then implement the solution (that I think centers around a corporate
template)?
I am a somewhat, self-taught Word Aficionado in my company. We use
Word 2007. Although we have MOSS 2007 running, several members of
staff continue to email Word documents to colleagues as a method of
collaboration. My Cassandra cries go unanswered.
Recently, I was unceremoniously stripped of my 'right' to contribute
because anytime I retuned the document it the formatting was
inconsistent with what the author had sent. I 'knew' that the
problem was related to templates somehow.
His document was based on normal.dotx with lots of direct
formatting. I could see that his document included some corporate
styles since "ProposalNormal" was a style and was evident in his
document. However, whenever I opened the document, the heading
numbering scheme changed along with lots of other subtle changes.
For clarity, the Author sent the document to me and to my
colleague. Whenever I opened the document, the formatting was
corrupt. Whenever my colleague opened the document, it displayed
'predictably.' The author based his document on another document
that my colleague provided.
As a self-taught Word guy, I, naturally, assumed that the problem
centered around the normal template and the style definitions
embedded within. So I wanted to test my hypothesis. I created a
document based on the normal.dotm template. I then proceeded to
modify many of the styles (normal, body text, Headings, etc.) within
the document AND the template so that they would bear no relation to
anyone else's normal template. On the developer tab, the check box
for updating the styles was selected. I emailed the document to one
of my colleagues confident that he would see the document in a
totally different way than how I was seeing it. Such was not the
case. The style definitions and the presentation were identically
my definitions.
We both opened another document that we had received from a third
party.
The check box was unchecked for update styles from the normal
template. The document displayed as the original author had
intended (we think). When I selected the "update styles from
template" check box, Word responded predictably and adjusted the
formats to my settings.
I want to introduce a corporate template to the organization to
alleviate much of the frustration associated with collaborative
reviews. I can't sell it unless I can explain it and recreate the
behaviors that demonstrate that the only viable way forward is a
corporate template.
Tasks.
1) Explain the Word hierarchy of formats (specifically the
precedence of global and document templates and direct formatting
interact) within emailed documents
2) Does the behavior manifest itself in a similar way when
using a platform like MOSS 2007?
3) Develop a scenario that I can create on my computer that
demonstrates why we need to introduce a corporate template. The
experience that I describe above is what we want to AVOID;
therefore, by explaining why I could send a document that displayed
correctly on my colleagues machine but I couldn't open a document
from a third colleague without the formatting going haywire is
necessary.

I can handle template development and distribution.


.



.

 




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