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extracting data from one format to a different format...



 
 
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  #1  
Old May 30th, 2010, 01:07 AM posted to microsoft.public.excel.misc
Majestic Glory
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Posts: 1
Default extracting data from one format to a different format...

I have a large database of company contacts that is formatted/entered as
follows:

ABC Company, Inc.
John Doe
123 Main Street NE
Des Moines, IA 52000
Phone: 123-456-7890
Fax: 098-765-4321


Each line is in it's own cell, but I need it in column format such as follows:
Company Name - First Name - Last Name - Address1 - Address2 - City - State -
Zip - Phone - Fax - Email

Any direction as to how I can easily do this? I'm using either 2003 or 2007
and have over 7,000 entries like this. PLEASE HELP as I don't want to spend
hours into days trying to do this manually! Thanks.
  #3  
Old May 30th, 2010, 03:47 AM posted to microsoft.public.excel.misc
Sheeloo
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Posts: 797
Default extracting data from one format to a different format...

If you have data for each contact in seven cells (rows 1-7, 8-14,21-27...) in
Col A
then enter this formula in B1
==INDIRECT("A"&((ROW()-1)*7+COLUMN()-1))
You can then copy it across to Col H and then down to row number n/7 where n
is the last row with your data...

You can then split the city, state and zip in Col E. You can also find and
replace FAX: PHONE: etc which you don't want.

"Majestic Glory" wrote:

I have a large database of company contacts that is formatted/entered as
follows:

ABC Company, Inc.
John Doe
123 Main Street NE
Des Moines, IA 52000
Phone: 123-456-7890
Fax: 098-765-4321


Each line is in it's own cell, but I need it in column format such as follows:
Company Name - First Name - Last Name - Address1 - Address2 - City - State -
Zip - Phone - Fax - Email

Any direction as to how I can easily do this? I'm using either 2003 or 2007
and have over 7,000 entries like this. PLEASE HELP as I don't want to spend
hours into days trying to do this manually! Thanks.

 




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