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#1
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Access user-friendliness needs to improve
Access is part of the suite of products supplied to all workers in my federal
government offices - many thousands of workers. Conceptually it is a great product but rarely used due to its complex nature. IT support rarely has specialized knowledge of software packages and focuses mainly on the larger technical issues like connectivity problems and networking etc. As such, administrative staff are left to solve their own problems with software...which competes with heavy workloads. The result is that MS-Access is not used very often because you have to have a lot of experience and training for it to be useful and maintainable. Many offices have a high turnover of staff. A database is only useful if it is maintainable. Barely anyone knows how to use it. As an office manager I am creating databases for my office but am keeping them as simple as possible because I know that, if I don't, when I move on there will be no one in the office who can maintain them and they will be dropped. If I add complexities to the databases I am in essence 'wasting my time'. This tool of efficiency has so much potential but is not being used because no one has the knowledge or training to use it. MS should continue developing this wonderful administrative tool with an eye to making it easier for the beginner to produce reports more easily. Administrative staff become familiar with Word because they have no choice. It is not the same story with Access...because it is optional. It would be nice to see a twinning of the features in Word with those in Access so the transition would be seamless, quick, and easy for those who are comfortable with Word. An example is the line between columns. Through this community I received a response to my question on this topic. I am greatful but surprised that a simple line could require such in depth knowledge and VBA programming.. This is ridiculous. In Word you are asked if you want a line between columns and then click YES. People don't make the transition because the transition is too hard to make and they have too much work to do. -- Sunrise |
#2
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Access user-friendliness needs to improve
Agree that Access is not as simple as Word to use. I don't think there is
such a thing as a database product that is that simple. By nature, databases are complex. My advice to Access users is to include as much documentation as possible within the product to ensure the next person has a chance to understand it. There is a need for a database product. If there were not, Access would long ago have died on the vine. Unfortunately, you have to spend time to learn it. Distributing it to all users and expecting them to know how to use it without training will never succeed. Neville Turbit www.projectperfect.com.au "Sunrise" wrote: Access is part of the suite of products supplied to all workers in my federal government offices - many thousands of workers. Conceptually it is a great product but rarely used due to its complex nature. IT support rarely has specialized knowledge of software packages and focuses mainly on the larger technical issues like connectivity problems and networking etc. As such, administrative staff are left to solve their own problems with software...which competes with heavy workloads. The result is that MS-Access is not used very often because you have to have a lot of experience and training for it to be useful and maintainable. Many offices have a high turnover of staff. A database is only useful if it is maintainable. Barely anyone knows how to use it. As an office manager I am creating databases for my office but am keeping them as simple as possible because I know that, if I don't, when I move on there will be no one in the office who can maintain them and they will be dropped. If I add complexities to the databases I am in essence 'wasting my time'. This tool of efficiency has so much potential but is not being used because no one has the knowledge or training to use it. MS should continue developing this wonderful administrative tool with an eye to making it easier for the beginner to produce reports more easily. Administrative staff become familiar with Word because they have no choice. It is not the same story with Access...because it is optional. It would be nice to see a twinning of the features in Word with those in Access so the transition would be seamless, quick, and easy for those who are comfortable with Word. An example is the line between columns. Through this community I received a response to my question on this topic. I am greatful but surprised that a simple line could require such in depth knowledge and VBA programming.. This is ridiculous. In Word you are asked if you want a line between columns and then click YES. People don't make the transition because the transition is too hard to make and they have too much work to do. -- Sunrise |
#3
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Access user-friendliness needs to improve
On Mon, 6 Jul 2009 00:01:01 -0700, NevilleT
wrote: Agree that Access is not as simple as Word to use. I don't think there is such a thing as a database product that is that simple. By nature, databases are complex. My advice to Access users is to include as much documentation as possible within the product to ensure the next person has a chance to understand it. There is a need for a database product. If there were not, Access would long ago have died on the vine. Unfortunately, you have to spend time to learn it. Distributing it to all users and expecting them to know how to use it without training will never succeed. Neville Turbit www.projectperfect.com.au "Sunrise" wrote: Access is part of the suite of products supplied to all workers in my federal government offices - many thousands of workers. Conceptually it is a great product but rarely used due to its complex nature. IT support rarely has specialized knowledge of software packages and focuses mainly on the larger technical issues like connectivity problems and networking etc. As such, administrative staff are left to solve their own problems with software...which competes with heavy workloads. The result is that MS-Access is not used very often because you have to have a lot of experience and training for it to be useful and maintainable. Many offices have a high turnover of staff. A database is only useful if it is maintainable. Barely anyone knows how to use it. As an office manager I am creating databases for my office but am keeping them as simple as possible because I know that, if I don't, when I move on there will be no one in the office who can maintain them and they will be dropped. If I add complexities to the databases I am in essence 'wasting my time'. This tool of efficiency has so much potential but is not being used because no one has the knowledge or training to use it. MS should continue developing this wonderful administrative tool with an eye to making it easier for the beginner to produce reports more easily. Administrative staff become familiar with Word because they have no choice. It is not the same story with Access...because it is optional. It would be nice to see a twinning of the features in Word with those in Access so the transition would be seamless, quick, and easy for those who are comfortable with Word. An example is the line between columns. Through this community I received a response to my question on this topic. I am greatful but surprised that a simple line could require such in depth knowledge and VBA programming.. This is ridiculous. In Word you are asked if you want a line between columns and then click YES. People don't make the transition because the transition is too hard to make and they have too much work to do. -- Sunrise Word is an application. Access is not an application. It is a programming language like C++, or Fortran, or VB6. -- Chuck |
#4
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Access user-friendliness needs to improve
"Sunrise" wrote in message
... That gets my vote for "most pointless posting of the year" award. Clearly you don't understand what Access is. It is *not* an application like Excel or Word, it is a toolkit to enable a *developer* to build an application. The fact that MS have tried to make it appealing to the masses is irrelevant. In fact my job would be a whole lot easier if the masses left it well alone. |
#5
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Access user-friendliness needs to improve
Actually, Microsoft has spent a lot of effort to make Access available to the
masses. We professional developers some times think perhaps too much. Anybody can paint a wall, but only Michaelangelo could do the Cistene Chapel. For keeping track of some simplistic data, it doesn't take much to make Access useful. And it does not take knowledge of VBA to do so. There are some fairly complex databases around that have no VBA at all, but it is useful for manipulating more complex data and for creating user interfaces that prevent incorrect data from being entered. I have seen some good apps using only Macros. As has already been stated, Access is not as much an application as a development tool, but it can be used effectively without a lot of training. You do need to understand some basic Database Normalization methods and rules, but you also have to know some basic arithmetic to use Excel and be to some degree literate to use Word. Now, in parting, and with good will, if you are one of those agencies who wants to collect some of my money or impose more regulations on my life, I hope you never get it right; otherwise, I encourage you to keep at it. These newsgroups are about the best place to learn. -- Dave Hargis, Microsoft Access MVP "Sunrise" wrote: Access is part of the suite of products supplied to all workers in my federal government offices - many thousands of workers. Conceptually it is a great product but rarely used due to its complex nature. IT support rarely has specialized knowledge of software packages and focuses mainly on the larger technical issues like connectivity problems and networking etc. As such, administrative staff are left to solve their own problems with software...which competes with heavy workloads. The result is that MS-Access is not used very often because you have to have a lot of experience and training for it to be useful and maintainable. Many offices have a high turnover of staff. A database is only useful if it is maintainable. Barely anyone knows how to use it. As an office manager I am creating databases for my office but am keeping them as simple as possible because I know that, if I don't, when I move on there will be no one in the office who can maintain them and they will be dropped. If I add complexities to the databases I am in essence 'wasting my time'. This tool of efficiency has so much potential but is not being used because no one has the knowledge or training to use it. MS should continue developing this wonderful administrative tool with an eye to making it easier for the beginner to produce reports more easily. Administrative staff become familiar with Word because they have no choice. It is not the same story with Access...because it is optional. It would be nice to see a twinning of the features in Word with those in Access so the transition would be seamless, quick, and easy for those who are comfortable with Word. An example is the line between columns. Through this community I received a response to my question on this topic. I am greatful but surprised that a simple line could require such in depth knowledge and VBA programming.. This is ridiculous. In Word you are asked if you want a line between columns and then click YES. People don't make the transition because the transition is too hard to make and they have too much work to do. -- Sunrise |
#6
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Access user-friendliness needs to improve
Thank you Chuck. That hadn't occurred to me before.
-- Sunrise "Chuck" wrote: On Mon, 6 Jul 2009 00:01:01 -0700, NevilleT wrote: Agree that Access is not as simple as Word to use. I don't think there is such a thing as a database product that is that simple. By nature, databases are complex. My advice to Access users is to include as much documentation as possible within the product to ensure the next person has a chance to understand it. There is a need for a database product. If there were not, Access would long ago have died on the vine. Unfortunately, you have to spend time to learn it. Distributing it to all users and expecting them to know how to use it without training will never succeed. Neville Turbit www.projectperfect.com.au "Sunrise" wrote: Access is part of the suite of products supplied to all workers in my federal government offices - many thousands of workers. Conceptually it is a great product but rarely used due to its complex nature. IT support rarely has specialized knowledge of software packages and focuses mainly on the larger technical issues like connectivity problems and networking etc. As such, administrative staff are left to solve their own problems with software...which competes with heavy workloads. The result is that MS-Access is not used very often because you have to have a lot of experience and training for it to be useful and maintainable. Many offices have a high turnover of staff. A database is only useful if it is maintainable. Barely anyone knows how to use it. As an office manager I am creating databases for my office but am keeping them as simple as possible because I know that, if I don't, when I move on there will be no one in the office who can maintain them and they will be dropped. If I add complexities to the databases I am in essence 'wasting my time'. This tool of efficiency has so much potential but is not being used because no one has the knowledge or training to use it. MS should continue developing this wonderful administrative tool with an eye to making it easier for the beginner to produce reports more easily. Administrative staff become familiar with Word because they have no choice. It is not the same story with Access...because it is optional. It would be nice to see a twinning of the features in Word with those in Access so the transition would be seamless, quick, and easy for those who are comfortable with Word. An example is the line between columns. Through this community I received a response to my question on this topic. I am greatful but surprised that a simple line could require such in depth knowledge and VBA programming.. This is ridiculous. In Word you are asked if you want a line between columns and then click YES. People don't make the transition because the transition is too hard to make and they have too much work to do. -- Sunrise Word is an application. Access is not an application. It is a programming language like C++, or Fortran, or VB6. -- Chuck |
#7
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Access user-friendliness needs to improve
Thank you Neville. I appreciate your comments.
-- Sunrise "NevilleT" wrote: Agree that Access is not as simple as Word to use. I don't think there is such a thing as a database product that is that simple. By nature, databases are complex. My advice to Access users is to include as much documentation as possible within the product to ensure the next person has a chance to understand it. There is a need for a database product. If there were not, Access would long ago have died on the vine. Unfortunately, you have to spend time to learn it. Distributing it to all users and expecting them to know how to use it without training will never succeed. Neville Turbit www.projectperfect.com.au "Sunrise" wrote: Access is part of the suite of products supplied to all workers in my federal government offices - many thousands of workers. Conceptually it is a great product but rarely used due to its complex nature. IT support rarely has specialized knowledge of software packages and focuses mainly on the larger technical issues like connectivity problems and networking etc. As such, administrative staff are left to solve their own problems with software...which competes with heavy workloads. The result is that MS-Access is not used very often because you have to have a lot of experience and training for it to be useful and maintainable. Many offices have a high turnover of staff. A database is only useful if it is maintainable. Barely anyone knows how to use it. As an office manager I am creating databases for my office but am keeping them as simple as possible because I know that, if I don't, when I move on there will be no one in the office who can maintain them and they will be dropped. If I add complexities to the databases I am in essence 'wasting my time'. This tool of efficiency has so much potential but is not being used because no one has the knowledge or training to use it. MS should continue developing this wonderful administrative tool with an eye to making it easier for the beginner to produce reports more easily. Administrative staff become familiar with Word because they have no choice. It is not the same story with Access...because it is optional. It would be nice to see a twinning of the features in Word with those in Access so the transition would be seamless, quick, and easy for those who are comfortable with Word. An example is the line between columns. Through this community I received a response to my question on this topic. I am greatful but surprised that a simple line could require such in depth knowledge and VBA programming.. This is ridiculous. In Word you are asked if you want a line between columns and then click YES. People don't make the transition because the transition is too hard to make and they have too much work to do. -- Sunrise |
#8
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Access user-friendliness needs to improve
Thanks for your reply Keith. I've learned some new things from reading the
responses to my posting. This has been helpful for me. Isn't that the point? To learn and discuss? -- Sunrise "Keith Wilby" wrote: "Sunrise" wrote in message ... That gets my vote for "most pointless posting of the year" award. Clearly you don't understand what Access is. It is *not* an application like Excel or Word, it is a toolkit to enable a *developer* to build an application. The fact that MS have tried to make it appealing to the masses is irrelevant. In fact my job would be a whole lot easier if the masses left it well alone. |
#9
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Access user-friendliness needs to improve
Thank you Klatuu. I am nothing more than an office manager with an interest
in efficiency. My intent was to provide a comment that might be helpful - nothing more. I appreciate your comments and have learned from them. I agree that these newsgroups are a great place to learn, and I will continue to visit. Regards, Sunrise "Klatuu" wrote: Actually, Microsoft has spent a lot of effort to make Access available to the masses. We professional developers some times think perhaps too much. Anybody can paint a wall, but only Michaelangelo could do the Cistene Chapel. For keeping track of some simplistic data, it doesn't take much to make Access useful. And it does not take knowledge of VBA to do so. There are some fairly complex databases around that have no VBA at all, but it is useful for manipulating more complex data and for creating user interfaces that prevent incorrect data from being entered. I have seen some good apps using only Macros. As has already been stated, Access is not as much an application as a development tool, but it can be used effectively without a lot of training. You do need to understand some basic Database Normalization methods and rules, but you also have to know some basic arithmetic to use Excel and be to some degree literate to use Word. Now, in parting, and with good will, if you are one of those agencies who wants to collect some of my money or impose more regulations on my life, I hope you never get it right; otherwise, I encourage you to keep at it. These newsgroups are about the best place to learn. -- Dave Hargis, Microsoft Access MVP "Sunrise" wrote: Access is part of the suite of products supplied to all workers in my federal government offices - many thousands of workers. Conceptually it is a great product but rarely used due to its complex nature. IT support rarely has specialized knowledge of software packages and focuses mainly on the larger technical issues like connectivity problems and networking etc. As such, administrative staff are left to solve their own problems with software...which competes with heavy workloads. The result is that MS-Access is not used very often because you have to have a lot of experience and training for it to be useful and maintainable. Many offices have a high turnover of staff. A database is only useful if it is maintainable. Barely anyone knows how to use it. As an office manager I am creating databases for my office but am keeping them as simple as possible because I know that, if I don't, when I move on there will be no one in the office who can maintain them and they will be dropped. If I add complexities to the databases I am in essence 'wasting my time'. This tool of efficiency has so much potential but is not being used because no one has the knowledge or training to use it. MS should continue developing this wonderful administrative tool with an eye to making it easier for the beginner to produce reports more easily. Administrative staff become familiar with Word because they have no choice. It is not the same story with Access...because it is optional. It would be nice to see a twinning of the features in Word with those in Access so the transition would be seamless, quick, and easy for those who are comfortable with Word. An example is the line between columns. Through this community I received a response to my question on this topic. I am greatful but surprised that a simple line could require such in depth knowledge and VBA programming.. This is ridiculous. In Word you are asked if you want a line between columns and then click YES. People don't make the transition because the transition is too hard to make and they have too much work to do. -- Sunrise |
#10
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Access user-friendliness needs to improve
As an administrative professional and someone who has a keen eye for
improving efficiency in offices I am very excited to promote the use of Access within my office and department. I realize now that it is more intended for developers than for secretaries. But, we need it. In my view, databases can play an enormous role in reducing workload and improving our reporting function. The need to 'report' and 'measure' our productivity and effectiveness has been growing like a disease in our government (this is a documented fact). Everyone is complaining and struggling to find a way to cope. With the economy in decline there is no hope of creating jobs within our structure for Access developers. I have started voluntary 'lunch and learn' sessions for my staff where we share our software knowledge - tips and techniques etc. I also pair up employees who 'know' with employees who 'want/need to learn'. This works out great - we teach each other. So, through our software sharing we will endeavour to keep the Access knowledge/skill alive within our office. Thanks for listening. -- Sunrise "Klatuu" wrote: Actually, Microsoft has spent a lot of effort to make Access available to the masses. We professional developers some times think perhaps too much. Anybody can paint a wall, but only Michaelangelo could do the Cistene Chapel. For keeping track of some simplistic data, it doesn't take much to make Access useful. And it does not take knowledge of VBA to do so. There are some fairly complex databases around that have no VBA at all, but it is useful for manipulating more complex data and for creating user interfaces that prevent incorrect data from being entered. I have seen some good apps using only Macros. As has already been stated, Access is not as much an application as a development tool, but it can be used effectively without a lot of training. You do need to understand some basic Database Normalization methods and rules, but you also have to know some basic arithmetic to use Excel and be to some degree literate to use Word. Now, in parting, and with good will, if you are one of those agencies who wants to collect some of my money or impose more regulations on my life, I hope you never get it right; otherwise, I encourage you to keep at it. These newsgroups are about the best place to learn. -- Dave Hargis, Microsoft Access MVP "Sunrise" wrote: Access is part of the suite of products supplied to all workers in my federal government offices - many thousands of workers. Conceptually it is a great product but rarely used due to its complex nature. IT support rarely has specialized knowledge of software packages and focuses mainly on the larger technical issues like connectivity problems and networking etc. As such, administrative staff are left to solve their own problems with software...which competes with heavy workloads. The result is that MS-Access is not used very often because you have to have a lot of experience and training for it to be useful and maintainable. Many offices have a high turnover of staff. A database is only useful if it is maintainable. Barely anyone knows how to use it. As an office manager I am creating databases for my office but am keeping them as simple as possible because I know that, if I don't, when I move on there will be no one in the office who can maintain them and they will be dropped. If I add complexities to the databases I am in essence 'wasting my time'. This tool of efficiency has so much potential but is not being used because no one has the knowledge or training to use it. MS should continue developing this wonderful administrative tool with an eye to making it easier for the beginner to produce reports more easily. Administrative staff become familiar with Word because they have no choice. It is not the same story with Access...because it is optional. It would be nice to see a twinning of the features in Word with those in Access so the transition would be seamless, quick, and easy for those who are comfortable with Word. An example is the line between columns. Through this community I received a response to my question on this topic. I am greatful but surprised that a simple line could require such in depth knowledge and VBA programming.. This is ridiculous. In Word you are asked if you want a line between columns and then click YES. People don't make the transition because the transition is too hard to make and they have too much work to do. -- Sunrise |
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