A Microsoft Office (Excel, Word) forum. OfficeFrustration

If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below.

Go Back   Home » OfficeFrustration forum » Microsoft Word » Formatting Long Documents
Site Map Home Register Authors List Search Today's Posts Mark Forums Read  

Auto-correct function for captions in MS Word 2007



 
 
Thread Tools Display Modes
  #1  
Old April 8th, 2010, 02:42 PM posted to microsoft.public.word.formatting.longdocs
mystvearn
external usenet poster
 
Posts: 1
Default Auto-correct function for captions in MS Word 2007


Hi,

When you have a lot of figures and tables in a word document, one way
to speed up your work is to use the right-click and "insert figure" or
"insert table" caption, and it will auto correct the number of figures
and tables for you. You could also use it to make a quick table of
contents.

My question is, is there a way to make that same automatic transfer for
text referring to the same figure and table as the one provided by
Word.

Example, when I write a lot in a text, I type, "....refer Figure
3...."

This is fine if I don't add any figures before "Figure 3", but when I
add more figures or tables in, as I get more stuff, I find that I have
to manually modify all the reference of Figures and Tables in the Text.
This is very annoying. Of course, the windows caption automatically
change the order as new things get added or remove, but none exists for
when you are typing in the text.

Is there a way to settle this? A macro extention for this?

Please let me know if I am not being clear.
Thanks for the help




--
mystvearn
Ads
  #2  
Old April 9th, 2010, 02:13 AM posted to microsoft.public.word.formatting.longdocs
Jay Freedman
external usenet poster
 
Posts: 9,488
Default Auto-correct function for captions in MS Word 2007

When you're referring to a figure in the text, instead of typing
"Figure 3", click Insert Cross-reference. Choose a reference type of
Figure, and set the dropdown on the right to "Only label and number".
Click the appropriate caption in the list and click the Insert button.

The cross-references don't update automatically. When you insert a new
figure that changes all the other figure numbers, you can press Ctrl+A
to select all the text and then press F9 to update the fields (a
cross-reference is a field), or you can go to Print Preview and back.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

On Thu, 8 Apr 2010 14:42:50 +0100, mystvearn
wrote:


Hi,

When you have a lot of figures and tables in a word document, one way
to speed up your work is to use the right-click and "insert figure" or
"insert table" caption, and it will auto correct the number of figures
and tables for you. You could also use it to make a quick table of
contents.

My question is, is there a way to make that same automatic transfer for
text referring to the same figure and table as the one provided by
Word.

Example, when I write a lot in a text, I type, "....refer Figure
3...."

This is fine if I don't add any figures before "Figure 3", but when I
add more figures or tables in, as I get more stuff, I find that I have
to manually modify all the reference of Figures and Tables in the Text.
This is very annoying. Of course, the windows caption automatically
change the order as new things get added or remove, but none exists for
when you are typing in the text.

Is there a way to settle this? A macro extention for this?

Please let me know if I am not being clear.
Thanks for the help

 




Thread Tools
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

vB code is On
Smilies are On
[IMG] code is Off
HTML code is Off
Forum Jump


All times are GMT +1. The time now is 09:33 PM.


Powered by vBulletin® Version 3.6.4
Copyright ©2000 - 2018, Jelsoft Enterprises Ltd.
Copyright 2004-2018 OfficeFrustration.
The comments are property of their posters.