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How to remove automatically some pages?



 
 
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  #21  
Old August 16th, 2008, 08:55 PM posted to microsoft.public.word.newusers
Tico[_2_]
external usenet poster
 
Posts: 19
Default How to remove automatically some pages?

I read once again your below news and I think that I didn't understand well your advice:
"save each page as a separate document"
when I tried to use it before.
If I have to save each page as a separate document, I'll have to create thousands of files
and for each file to include an information about Excel record (number?) in its name.
I'm afraid this method would be more complicated and take more time than sorting manually. :-(

Regards
Tico


Użytkownik "Graham Mayor" napisał w wiadomości ...
You claim your merge requires a number of pages according to the data. Instead of merging all the pages and deleting the unwanted
ones, include only the ones you need according to the requirements of the data ie save each page as a separate document and use
includetext to insert only the pages you want.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Tico wrote:
I am not sure if I understand you well.

Do you mean to process for each kind of page separately
(as I described in the method with sorting manually) and
then to process the MailMerge again just to combine the
pages into one file in a proper order?

Regards
Tico


Użytkownik "Graham Mayor" napisał w
wiadomości ...
From your description you should conditionally insert the pages eg
{IF {Mergefield Char} "\" "{IncludeText c:\\path\\page1.doc"}" ""}
It is always easier not to add in the pages that you don't need than
to remove them later --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Sorry, I should have written 5 instead of 3 in my last news.

I have 5 kinds of pages however from each record only from
1 to 3 pages can be necessary. In "my" method I "produce"
all 5 pages for each Excel record and then I delete unnecessary
pages using tha macro from you.

Sorting the pages manually I had to repeat the process 5 times
however in this case I was able to produce only necessary
pages using SKIPIF, of course. But sorting it manually is
really a nuisance.

I thought about using the "NEXT RECORD IF ..." but in this case
I'd have to be able to skip pages in Word. :-(

Probably the best way would be to write a "regular" program
in Visual Basic or so, but unfortuantely I am not able to.

Regards
Tico


Użytkownik "Tico" napisał w
wiadomości ...
No because SKIPIF cause to skip a whole record.
But I have to "produce" from 1 to 3 possible pages in Word
from each record depending on the data in Excel file. That's why
I have to "produce" all pages first and then to delete those which
are not necessary.

I tried to do it another way - I processed the Excel file 3 times
and then I sorted the pages manually but in case of big files it is
really a nuisance. The order of pages is important.

I'll try to solve the problem continuing what I wrote in my
prevoius news. I'll try not to center the first line however I
don't understand why it worked when I processed it 3 times separately
without the extra character. I don't know what causes the
difference. Regards
Tico


Użytkownik "Graham Mayor" napisał w
wiadomości ...
I am totally bemused now. If you don't want the page(s) with this
particular merge record, why are you merging the record in the
first place? Wouldn't e.g. {SKIPIF {Mergefield Char} = "\"} work?

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
The same happens when I put in the Excel file "" instead of " "
when I want a page not to be deleted.
I think it is somehow connected with the sign of new page
because sometimes it is OK but always after another sign
of new page. However i don't know how to force a correct
sign in the MaiMerge.

Regards
Tico


Użytkownik "Tico" napisał w
wiadomości ...
I understand.

I thought that everything was OK but I have one problem:
the additional character damages to keeping a part of the first
line in the center.

I put in Excel file an addition column and the character "\" is
put in it, if the page in Word should be deleted or the
character " ", if the page in Word should'n be deleted. What is
put : "\" or " " depends on other values in Excel file.
Everything is OK but the first line on pages with " " is moved
much more to the left than the 1 character (" ") should use
(the same happens to pages with "\" but it is not important as they are
deleted afterwards). The first line on each page consists of
the constant text and a number that is put during the MailMerge process,
like this ABCDEF GHIJ KLMNOP {MERGEFIELD No} The text should be in the center of the page,
and the No on the right side. After I added the character
it looks like this: {MERGEFIELD Char}ABCDEF GHIJ KLMNOP
{MERGEFIELD No} (Before I put the additional character
everything was OK and the constant text was in the center) My MailMerge "source" file
consist of 5 pages, not just one. After the process of MailMerging I delete the "extra" pages using the
macro from you. Each of the "source" 5 pages has similar first
line as I described above. Could you help me once more, please?

Regards
Tico



Użytkownik "Graham Mayor" napisał w
wiadomości ...
Page is a vague concept in Word which is not a page layout
application and if you remove pages the document reflows to
create a new 'page' structure. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thank you both very, very much once again.

I used the macro to the big MailMerge output file and it works
perfectly. The macro would work faster if it could test just
the first character on each page but I don't know how to
change it. But it works very well and I am very grateful.

As for a tutorial I expected something I had when I learnt
other languages which began with "Hello World" or something
like this. Then, step by step, it showed how to use more and
more complicated language tools. Regards
Tico


Użytkownik "Graham Mayor" napisał
w wiadomości ...
If you are splitting the results of a mail merge, see
http://www.gmayor.com/individual_merge_letters.htm As Doug
says, the only way to learn vba is to put it to use to
perform simple tasks and then get more adventurous. You can
always use the macro recorder to give you some ideas. It is by no means
perfect but it does help get you started. You will find lots
of coding examples in the vba programming forums and on
various web site, including my own. The vba help in Word 2007 is
rather better than in earlier versions. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thank you very, very much.
I created a sample file and it works!
Now I have to put the macro into my big file which is a
result of MailMerge and make a lot of tests.

By the way, I know almost nothing about VBA for Word.
I looked at your page and I found a lot of interesting
things there. However what I need most at the moment is any
tutorial how to create simple macros in Word from the very beginning.
Not just examples, which are important too, but first of
all the most basic rules. I read that one of ways is to record
macros using Word and then to analyse it in VBA Editor. I think
that this can be useful later, when you know a lot, but not at
the beginning. I am looking for any lessons, step by step
showing what is neccessary in a macro and what it means. Then more and more
functions to write working macros.
Having such background I'll be able to learn using other
methods. I tried to find anything like this in the Internet
to download or use on line, but without any success. I found a
lot for Excel but I read that the rules are not the same.

Could you please advice me anything suitable for a person
who is just starting with writing macros for Word?

Thanks again for your help.

Regards
Tico


Użytkownik "Graham Mayor"
napisał w wiadomości ...
The lines indicated in red have wrapped prematurely use the
following which should not wrap Sub DeleteMarkedPages()
Selection.HomeKey wdStory
Selection.Find.ClearFormatting
With Selection.Find
Do While .Execute(findText:="\", _
MatchWildcards:=False, _
Wrap:=wdFindContinue, _
Forward:=True) = True
Selection.Bookmarks("\page").Range.Delete
Loop
End With

http://www.gmayor.com/installing_macro.htm

The macro will remove any page with the \ character in Word
2007 and should work in Word 97 also, though I don't have
it available to check. Word 2007 will open a Word document
from Word 97 without the need to 'convert' it. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thank you very much for your prompt reply.

Unfortunately I don't know enough about macros to be able
to use the macro. When I tried to use it I got the following
lines in red: Do While .Execute(FindText:="#*#",
MatchWildcards:=False, Wrap:=wdFindContinue,
Forward:=True) = True
Selection.Bookmarks("\page").Range.Delete regardless what I replaced the "#*#" with.
My special character is \. I don't even know what I should
writei n the macro: "#\#", "\" or simply \
I haven't found FindText in the "VBA for Dummies" for
Office 97 that I have so I think I should save my file as
Word 2007 first and then use the macro. I have Office 2007
(home edition) but I am not familiar with it yet, at least
not to use macros. I am afraid I'll have to remove the
pages manually. :-( Regards
Tico


Użytkownik "Doug Robbins - Word MVP"
napisał w wiadomości
...
Use a macro containing the following code where you
replace the #*# with the special character that you
intend to use. Selection.HomeKey wdStory
Selection.Find.ClearFormatting With Selection.Find
Do While .Execute(FindText:="#*#",
MatchWildcards:=False, Wrap:=wdFindContinue,
Forward:=True) = True
Selection.Bookmarks("\page").Range.Delete Loop End With


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail
yourself of my services on a paid consulting basis.

Doug Robbins - Word MVP

"Tico" wrote in
message ...
Hi All,

I have a big MS Word 97 file.
I am looking for any method that let me remove
automatically some pages which I can mark
using, for example, a special character as the
first on each page or in any other way.
I would be also satisfied if I could automatically
skip the pages whilst printing the file.

I can use the MS Word 2007 to do it, if necessary.

Could anyone help me please?
The matter is urgent.:-)

Regards
Tico




  #22  
Old August 17th, 2008, 07:32 AM posted to microsoft.public.word.newusers
Graham Mayor
external usenet poster
 
Posts: 18,297
Default How to remove automatically some pages?

We seem to be talking at cross purposes. From what you have posted earlier,
your merge document has five pages (not thousands), some of which will not
be required according to the dictates of the data. You have said that you
have a field in the data source which indicates which page will not be
required for a given record.

Save each of the five pages as a separate document and note the filename and
path. Then your merge document will contain the conditional fields on the
same line eg

{IF {Mergefield Indicatorfieldname} "\" "{Includetext
"c:\\path\\page1.doc" ""}{IF {Mergefield Indicatorfieldname} "\"
"{Includetext "c:\\path\\page2.doc" ""}{IF {Mergefield Indicatorfieldname}
"\" "{Includetext "c:\\path\\page2.doc" ""}etc

These are fields not simply typed in at the keyboard. Use CTRL+F9 for the
brackets, and note that the paths must use double slashes and of course they
and the fieldnames must match the actual filenames and fieldnames.

Unless the first page of your merge document runs top more than one page,
there will only be one page in the merge document - unless the conditions
require that the includetext fields include them.

When you then merge your database, you will have only the required number of
pages for each record. The merge fields in the inserted documents will work
as if they were typed on the page.


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org





Tico wrote:
I read once again your below news and I think that I didn't
understand well your advice: "save each page as a separate document"
when I tried to use it before.
If I have to save each page as a separate document, I'll have to
create thousands of files and for each file to include an information
about Excel record
(number?) in its name. I'm afraid this method would be more complicated
and take more time
than sorting manually. :-(
Regards
Tico


Użytkownik "Graham Mayor" napisał w
wiadomości ...
You claim your merge requires a number of pages according to the
data. Instead of merging all the pages and deleting the unwanted
ones, include only the ones you need according to the requirements
of the data ie save each page as a separate document and use
includetext to insert only the pages you want. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Tico wrote:
I am not sure if I understand you well.

Do you mean to process for each kind of page separately
(as I described in the method with sorting manually) and
then to process the MailMerge again just to combine the
pages into one file in a proper order?

Regards
Tico


Użytkownik "Graham Mayor" napisał w
wiadomości ...
From your description you should conditionally insert the pages eg
{IF {Mergefield Char} "\" "{IncludeText c:\\path\\page1.doc"}"
""} It is always easier not to add in the pages that you don't
need than to remove them later --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Sorry, I should have written 5 instead of 3 in my last news.

I have 5 kinds of pages however from each record only from
1 to 3 pages can be necessary. In "my" method I "produce"
all 5 pages for each Excel record and then I delete unnecessary
pages using tha macro from you.

Sorting the pages manually I had to repeat the process 5 times
however in this case I was able to produce only necessary
pages using SKIPIF, of course. But sorting it manually is
really a nuisance.

I thought about using the "NEXT RECORD IF ..." but in this case
I'd have to be able to skip pages in Word. :-(

Probably the best way would be to write a "regular" program
in Visual Basic or so, but unfortuantely I am not able to.

Regards
Tico


Użytkownik "Tico" napisał w
wiadomości ...
No because SKIPIF cause to skip a whole record.
But I have to "produce" from 1 to 3 possible pages in Word
from each record depending on the data in Excel file. That's why
I have to "produce" all pages first and then to delete those
which are not necessary.

I tried to do it another way - I processed the Excel file 3 times
and then I sorted the pages manually but in case of big files it
is really a nuisance. The order of pages is important.

I'll try to solve the problem continuing what I wrote in my
prevoius news. I'll try not to center the first line however I
don't understand why it worked when I processed it 3 times
separately without the extra character. I don't know what causes
the difference. Regards
Tico


Użytkownik "Graham Mayor" napisał w
wiadomości ...
I am totally bemused now. If you don't want the page(s) with
this particular merge record, why are you merging the record in
the first place? Wouldn't e.g. {SKIPIF {Mergefield Char} = "\"}
work? --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
The same happens when I put in the Excel file "" instead of " "
when I want a page not to be deleted.
I think it is somehow connected with the sign of new page
because sometimes it is OK but always after another sign
of new page. However i don't know how to force a correct
sign in the MaiMerge.

Regards
Tico


Użytkownik "Tico" napisał w
wiadomości ...
I understand.

I thought that everything was OK but I have one problem:
the additional character damages to keeping a part of the
first line in the center.

I put in Excel file an addition column and the character "\"
is put in it, if the page in Word should be deleted or the
character " ", if the page in Word should'n be deleted. What
is put : "\" or " " depends on other values in Excel file.
Everything is OK but the first line on pages with " " is moved
much more to the left than the 1 character (" ") should use
(the same happens to pages with "\" but it is not important
as they are deleted afterwards). The first line on each page
consists of
the constant text and a number that is put during the
MailMerge process, like this ABCDEF GHIJ KLMNOP
{MERGEFIELD No} The text should be in the center of the
page, and the No on the right side. After I added the
character it looks like this: {MERGEFIELD Char}ABCDEF GHIJ
KLMNOP
{MERGEFIELD No} (Before I put the additional character
everything was OK and the constant text was in the center)
My MailMerge "source" file consist of 5 pages, not just one. After
the process of
MailMerging I delete the "extra" pages using the macro from you.
Each of the "source" 5 pages has similar first
line as I described above. Could you help me once more,
please? Regards
Tico



Użytkownik "Graham Mayor" napisał
w wiadomości ...
Page is a vague concept in Word which is not a page layout
application and if you remove pages the document reflows to
create a new 'page' structure. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thank you both very, very much once again.

I used the macro to the big MailMerge output file and it
works perfectly. The macro would work faster if it could
test just the first character on each page but I don't know
how to change it. But it works very well and I am very
grateful. As for a tutorial I expected something I had when I
learnt
other languages which began with "Hello World" or something
like this. Then, step by step, it showed how to use more and
more complicated language tools. Regards
Tico


Użytkownik "Graham Mayor"
napisał w wiadomości
...
If you are splitting the results of a mail merge, see
http://www.gmayor.com/individual_merge_letters.htm As Doug
says, the only way to learn vba is to put it to use to
perform simple tasks and then get more adventurous. You can
always use the macro recorder to give you some ideas. It
is by no means perfect but it does help get you started. You
will find lots of coding examples in the vba programming
forums and on
various web site, including my own. The vba help in Word
2007 is rather better than in earlier versions. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thank you very, very much.
I created a sample file and it works!
Now I have to put the macro into my big file which is a
result of MailMerge and make a lot of tests.

By the way, I know almost nothing about VBA for Word.
I looked at your page and I found a lot of interesting
things there. However what I need most at the moment is
any tutorial how to create simple macros in Word from the
very beginning. Not just examples, which are important too,
but first of
all the most basic rules. I read that one of ways is to
record macros using Word and then to analyse it in VBA Editor.
I
think that this can be useful later, when you know a lot, but
not at the beginning. I am looking for any lessons, step by
step
showing what is neccessary in a macro and what it means.
Then more and more functions to write working macros.
Having such background I'll be able to learn using other
methods. I tried to find anything like this in the
Internet to download or use on line, but without any success.
I
found a lot for Excel but I read that the rules are not the
same.

Could you please advice me anything suitable for a person
who is just starting with writing macros for Word?

Thanks again for your help.

Regards
Tico


Użytkownik "Graham Mayor"
napisał w wiadomości
...
The lines indicated in red have wrapped prematurely use
the following which should not wrap Sub
DeleteMarkedPages() Selection.HomeKey wdStory
Selection.Find.ClearFormatting
With Selection.Find
Do While .Execute(findText:="\", _
MatchWildcards:=False, _
Wrap:=wdFindContinue, _
Forward:=True) = True
Selection.Bookmarks("\page").Range.Delete
Loop
End With

http://www.gmayor.com/installing_macro.htm

The macro will remove any page with the \ character in
Word 2007 and should work in Word 97 also, though I
don't have it available to check. Word 2007 will open a
Word document from Word 97 without the need to 'convert'
it. --
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thank you very much for your prompt reply.

Unfortunately I don't know enough about macros to be
able to use the macro. When I tried to use it I got the
following lines in red: Do While .Execute(FindText:="#*#",
MatchWildcards:=False, Wrap:=wdFindContinue,
Forward:=True) = True
Selection.Bookmarks("\page").Range.Delete regardless
what I replaced the "#*#" with. My special character is
\. I don't even know what I should writei n the macro:
"#\#", "\" or simply \
I haven't found FindText in the "VBA for Dummies" for
Office 97 that I have so I think I should save my file
as Word 2007 first and then use the macro. I have Office
2007 (home edition) but I am not familiar with it yet,
at least not to use macros. I am afraid I'll have to remove
the
pages manually. :-( Regards
Tico


Użytkownik "Doug Robbins - Word MVP"
napisał w wiadomości
...
Use a macro containing the following code where you
replace the #*# with the special character that you
intend to use. Selection.HomeKey wdStory
Selection.Find.ClearFormatting With Selection.Find
Do While .Execute(FindText:="#*#",
MatchWildcards:=False, Wrap:=wdFindContinue,
Forward:=True) = True
Selection.Bookmarks("\page").Range.Delete Loop End With


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail
yourself of my services on a paid consulting basis.

Doug Robbins - Word MVP

"Tico" wrote in
message ...
Hi All,

I have a big MS Word 97 file.
I am looking for any method that let me remove
automatically some pages which I can mark
using, for example, a special character as the
first on each page or in any other way.
I would be also satisfied if I could automatically
skip the pages whilst printing the file.

I can use the MS Word 2007 to do it, if necessary.

Could anyone help me please?
The matter is urgent.:-)

Regards
Tico



  #23  
Old August 18th, 2008, 05:48 PM posted to microsoft.public.word.newusers
Tico[_2_]
external usenet poster
 
Posts: 19
Default How to remove automatically some pages?

Thanks a lot once more.

We seem to be talking at cross purposes

I am very sorry that my English is so poor. Another problem is that I cannot
use English versions of Windows and MS Office so when I want to describe
anything I have to translate it into English.

From what you have posted earlier, your merge document has five pages (not thousands), some of which will not be required
according to the dictates of the data.

Right.
I'll have thousands of pages as a result of Mailmerge because the Excel file contains
thousends (or at least hundreds) of records.

You have said that you have a field in the data source which indicates which page will not be required for a given record.

Right.

Save each of the five pages as a separate document and note the filename and path.

Done.
Each page contains a table. Besides, fieldnames are rather long so each "source" takes
more than 1 page in fact. If it is necessary I could shorten the names of the fields (=names
of Excel columns)

{IF {Mergefield Indicatorfieldname} "\" "{Includetext "c:\\path\\page1.doc" ""}{IF {Mergefield Indicatorfieldname} "\"
"{Includetext "c:\\path\\page2.doc" ""}{IF {Mergefield Indicatorfieldname} "\" "{Includetext "c:\\path\\page2.doc" ""}etc


I opened a new Word97 file and then use:
Tools MailMerge
1. Create Form Letters Active Window
2. Get Data Open Data Source
I opened my Excel file.
Then I clicked on the Edit Main Document button.

I typed what you wrote using CTRL+F9 (I forgot about it when I tried before).
To get Mergefileld Indicatorfieldname I selected it from the Insert Merge Field (left up corner)

The paths use double slashes and the names of the files are correct.

Afterwards I use:
Tools MailMerge
3. Merge button
The following options were selected:
Merge to a New Document
Records to be saved All
Without printing empty records
Then I clicked on Merge

I got the following warning:
Microsoft Word
You cannot insert the fields DATA, NEXT, NEXTIF or SKIPIF
inside other fields (this is my translation)

and after clicking on OK I got the following information:
MailMerge
An error was encountered when counting a value of field in record 1
(this is also my tranaslation)

After clicking OK I got just 1 empty page (without inserted values) - the first from 5 pages.

Unless the first page of your merge document runs top more than one page, there will only be one page in the merge document -
unless the conditions require that the includetext fields include them.

I am very sorry but I don't understand it. I suppose it is about what I got but
I have language problems with understanding it. Could you please write it
more simple, without using the word "unless" which is very difficult to me when
I have to understand anything precisely. Sorry.

Best regards
Tico



Użytkownik "Graham Mayor" napisał w wiadomości ...
We seem to be talking at cross purposes. From what you have posted earlier, your merge document has five pages (not thousands),
some of which will not be required according to the dictates of the data. You have said that you have a field in the data source
which indicates which page will not be required for a given record.

Save each of the five pages as a separate document and note the filename and path. Then your merge document will contain the
conditional fields on the same line eg

{IF {Mergefield Indicatorfieldname} "\" "{Includetext "c:\\path\\page1.doc" ""}{IF {Mergefield Indicatorfieldname} "\"
"{Includetext "c:\\path\\page2.doc" ""}{IF {Mergefield Indicatorfieldname} "\" "{Includetext "c:\\path\\page2.doc" ""}etc

These are fields not simply typed in at the keyboard. Use CTRL+F9 for the brackets, and note that the paths must use double
slashes and of course they and the fieldnames must match the actual filenames and fieldnames.

Unless the first page of your merge document runs top more than one page, there will only be one page in the merge document -
unless the conditions require that the includetext fields include them.

When you then merge your database, you will have only the required number of pages for each record. The merge fields in the
inserted documents will work as if they were typed on the page.


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org





Tico wrote:
I read once again your below news and I think that I didn't
understand well your advice: "save each page as a separate document"
when I tried to use it before.
If I have to save each page as a separate document, I'll have to
create thousands of files and for each file to include an information about Excel record
(number?) in its name. I'm afraid this method would be more complicated and take more time
than sorting manually. :-(
Regards
Tico


Użytkownik "Graham Mayor" napisał w
wiadomości ...
You claim your merge requires a number of pages according to the
data. Instead of merging all the pages and deleting the unwanted
ones, include only the ones you need according to the requirements
of the data ie save each page as a separate document and use
includetext to insert only the pages you want. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Tico wrote:
I am not sure if I understand you well.

Do you mean to process for each kind of page separately
(as I described in the method with sorting manually) and
then to process the MailMerge again just to combine the
pages into one file in a proper order?

Regards
Tico


Użytkownik "Graham Mayor" napisał w
wiadomości ...
From your description you should conditionally insert the pages eg
{IF {Mergefield Char} "\" "{IncludeText c:\\path\\page1.doc"}"
""} It is always easier not to add in the pages that you don't
need than to remove them later --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Sorry, I should have written 5 instead of 3 in my last news.

I have 5 kinds of pages however from each record only from
1 to 3 pages can be necessary. In "my" method I "produce"
all 5 pages for each Excel record and then I delete unnecessary
pages using tha macro from you.

Sorting the pages manually I had to repeat the process 5 times
however in this case I was able to produce only necessary
pages using SKIPIF, of course. But sorting it manually is
really a nuisance.

I thought about using the "NEXT RECORD IF ..." but in this case
I'd have to be able to skip pages in Word. :-(

Probably the best way would be to write a "regular" program
in Visual Basic or so, but unfortuantely I am not able to.

Regards
Tico


Użytkownik "Tico" napisał w
wiadomości ...
No because SKIPIF cause to skip a whole record.
But I have to "produce" from 1 to 3 possible pages in Word
from each record depending on the data in Excel file. That's why
I have to "produce" all pages first and then to delete those
which are not necessary.

I tried to do it another way - I processed the Excel file 3 times
and then I sorted the pages manually but in case of big files it
is really a nuisance. The order of pages is important.

I'll try to solve the problem continuing what I wrote in my
prevoius news. I'll try not to center the first line however I
don't understand why it worked when I processed it 3 times
separately without the extra character. I don't know what causes
the difference. Regards
Tico


Użytkownik "Graham Mayor" napisał w
wiadomości ...
I am totally bemused now. If you don't want the page(s) with
this particular merge record, why are you merging the record in
the first place? Wouldn't e.g. {SKIPIF {Mergefield Char} = "\"}
work? --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
The same happens when I put in the Excel file "" instead of " "
when I want a page not to be deleted.
I think it is somehow connected with the sign of new page
because sometimes it is OK but always after another sign
of new page. However i don't know how to force a correct
sign in the MaiMerge.

Regards
Tico


Użytkownik "Tico" napisał w
wiadomości ...
I understand.

I thought that everything was OK but I have one problem:
the additional character damages to keeping a part of the
first line in the center.

I put in Excel file an addition column and the character "\"
is put in it, if the page in Word should be deleted or the
character " ", if the page in Word should'n be deleted. What
is put : "\" or " " depends on other values in Excel file.
Everything is OK but the first line on pages with " " is moved
much more to the left than the 1 character (" ") should use
(the same happens to pages with "\" but it is not important
as they are deleted afterwards). The first line on each page consists of
the constant text and a number that is put during the
MailMerge process, like this ABCDEF GHIJ KLMNOP {MERGEFIELD No} The text should be in the center of the
page, and the No on the right side. After I added the
character it looks like this: {MERGEFIELD Char}ABCDEF GHIJ KLMNOP
{MERGEFIELD No} (Before I put the additional character
everything was OK and the constant text was in the center)
My MailMerge "source" file consist of 5 pages, not just one. After the process of
MailMerging I delete the "extra" pages using the macro from you. Each of the "source" 5 pages has similar first
line as I described above. Could you help me once more,
please? Regards
Tico



Użytkownik "Graham Mayor" napisał
w wiadomości ...
Page is a vague concept in Word which is not a page layout
application and if you remove pages the document reflows to
create a new 'page' structure. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thank you both very, very much once again.

I used the macro to the big MailMerge output file and it
works perfectly. The macro would work faster if it could
test just the first character on each page but I don't know
how to change it. But it works very well and I am very
grateful. As for a tutorial I expected something I had when I learnt
other languages which began with "Hello World" or something
like this. Then, step by step, it showed how to use more and
more complicated language tools. Regards
Tico


Użytkownik "Graham Mayor"
napisał w wiadomości
...
If you are splitting the results of a mail merge, see
http://www.gmayor.com/individual_merge_letters.htm As Doug
says, the only way to learn vba is to put it to use to
perform simple tasks and then get more adventurous. You can
always use the macro recorder to give you some ideas. It
is by no means perfect but it does help get you started. You will find lots of coding examples in the vba programming
forums and on
various web site, including my own. The vba help in Word
2007 is rather better than in earlier versions. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thank you very, very much.
I created a sample file and it works!
Now I have to put the macro into my big file which is a
result of MailMerge and make a lot of tests.

By the way, I know almost nothing about VBA for Word.
I looked at your page and I found a lot of interesting
things there. However what I need most at the moment is
any tutorial how to create simple macros in Word from the
very beginning. Not just examples, which are important too, but first of
all the most basic rules. I read that one of ways is to
record macros using Word and then to analyse it in VBA Editor. I
think that this can be useful later, when you know a lot, but
not at the beginning. I am looking for any lessons, step by step
showing what is neccessary in a macro and what it means.
Then more and more functions to write working macros.
Having such background I'll be able to learn using other
methods. I tried to find anything like this in the
Internet to download or use on line, but without any success. I
found a lot for Excel but I read that the rules are not the same.

Could you please advice me anything suitable for a person
who is just starting with writing macros for Word?

Thanks again for your help.

Regards
Tico


Użytkownik "Graham Mayor"
napisał w wiadomości
...
The lines indicated in red have wrapped prematurely use
the following which should not wrap Sub
DeleteMarkedPages() Selection.HomeKey wdStory
Selection.Find.ClearFormatting
With Selection.Find
Do While .Execute(findText:="\", _
MatchWildcards:=False, _
Wrap:=wdFindContinue, _
Forward:=True) = True
Selection.Bookmarks("\page").Range.Delete
Loop
End With

http://www.gmayor.com/installing_macro.htm

The macro will remove any page with the \ character in
Word 2007 and should work in Word 97 also, though I
don't have it available to check. Word 2007 will open a
Word document from Word 97 without the need to 'convert'
it. --
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thank you very much for your prompt reply.

Unfortunately I don't know enough about macros to be
able to use the macro. When I tried to use it I got the
following lines in red: Do While .Execute(FindText:="#*#",
MatchWildcards:=False, Wrap:=wdFindContinue,
Forward:=True) = True
Selection.Bookmarks("\page").Range.Delete regardless
what I replaced the "#*#" with. My special character is
\. I don't even know what I should writei n the macro: "#\#", "\" or simply \
I haven't found FindText in the "VBA for Dummies" for
Office 97 that I have so I think I should save my file
as Word 2007 first and then use the macro. I have Office
2007 (home edition) but I am not familiar with it yet,
at least not to use macros. I am afraid I'll have to remove the
pages manually. :-( Regards
Tico


Użytkownik "Doug Robbins - Word MVP"
napisał w wiadomości
...
Use a macro containing the following code where you
replace the #*# with the special character that you
intend to use. Selection.HomeKey wdStory
Selection.Find.ClearFormatting With Selection.Find
Do While .Execute(FindText:="#*#",
MatchWildcards:=False, Wrap:=wdFindContinue,
Forward:=True) = True
Selection.Bookmarks("\page").Range.Delete Loop End With


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail
yourself of my services on a paid consulting basis.

Doug Robbins - Word MVP

"Tico" wrote in
message ...
Hi All,

I have a big MS Word 97 file.
I am looking for any method that let me remove
automatically some pages which I can mark
using, for example, a special character as the
first on each page or in any other way.
I would be also satisfied if I could automatically
skip the pages whilst printing the file.

I can use the MS Word 2007 to do it, if necessary.

Could anyone help me please?
The matter is urgent.:-)

Regards
Tico




  #24  
Old August 19th, 2008, 07:15 AM posted to microsoft.public.word.newusers
Graham Mayor
external usenet poster
 
Posts: 18,297
Default How to remove automatically some pages?

This is complicated enough to explain in English

Given that the language problem might then be reversed, I wonder if it would
help if you sent me the merge documents so that I can see what you are
doing? Zip up the five(?) documents and mail them to the link on my web
site. I *may* be able to spot the problem.

If you are unable to do that - e-mail me a contact address and I'll send you
a sample working document and you can see how it is supposed to work.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thanks a lot once more.

We seem to be talking at cross purposes

I am very sorry that my English is so poor. Another problem is that I
cannot use English versions of Windows and MS Office so when I want to
describe anything I have to translate it into English.

From what you have posted earlier, your merge document has five
pages (not thousands), some of which will not be required according
to the dictates of the data.

Right.
I'll have thousands of pages as a result of Mailmerge because the
Excel file contains thousends (or at least hundreds) of records.

You have said that you have a field in the data source which
indicates which page will not be required for a given record.

Right.

Save each of the five pages as a separate document and note the
filename and path.

Done.
Each page contains a table. Besides, fieldnames are rather long so
each "source" takes more than 1 page in fact. If it is necessary I could
shorten the
names of the fields (=names of Excel columns)

{IF {Mergefield Indicatorfieldname} "\" "{Includetext
"c:\\path\\page1.doc" ""}{IF {Mergefield Indicatorfieldname} "\"
"{Includetext "c:\\path\\page2.doc" ""}{IF {Mergefield
Indicatorfieldname} "\" "{Includetext "c:\\path\\page2.doc"
""}etc


I opened a new Word97 file and then use:
Tools MailMerge
1. Create Form Letters Active Window
2. Get Data Open Data Source
I opened my Excel file.
Then I clicked on the Edit Main Document button.

I typed what you wrote using CTRL+F9 (I forgot about it when I tried
before). To get Mergefileld Indicatorfieldname I selected it from the
Insert
Merge Field (left up corner)
The paths use double slashes and the names of the files are correct.

Afterwards I use:
Tools MailMerge
3. Merge button
The following options were selected:
Merge to a New Document
Records to be saved All
Without printing empty records
Then I clicked on Merge

I got the following warning:
Microsoft Word
You cannot insert the fields DATA, NEXT, NEXTIF or SKIPIF
inside other fields (this is my translation)

and after clicking on OK I got the following information:
MailMerge
An error was encountered when counting a value of field in record 1
(this is also my tranaslation)

After clicking OK I got just 1 empty page (without inserted values) -
the first from 5 pages.
Unless the first page of your merge document runs top more than one
page, there will only be one page in the merge document - unless the
conditions require that the includetext fields include them.

I am very sorry but I don't understand it. I suppose it is about what
I got but I have language problems with understanding it. Could you please
write it more simple, without using the word "unless" which is very
difficult
to me when I have to understand anything precisely. Sorry.

Best regards
Tico



Użytkownik "Graham Mayor" napisał w
wiadomości ...
We seem to be talking at cross purposes. From what you have posted
earlier, your merge document has five pages (not thousands), some of
which will not be required according to the dictates of the data.
You have said that you have a field in the data source which
indicates which page will not be required for a given record. Save each
of the five pages as a separate document and note the
filename and path. Then your merge document will contain the
conditional fields on the same line eg {IF {Mergefield
Indicatorfieldname} "\" "{Includetext
"c:\\path\\page1.doc" ""}{IF {Mergefield Indicatorfieldname} "\"
"{Includetext "c:\\path\\page2.doc" ""}{IF {Mergefield
Indicatorfieldname} "\" "{Includetext "c:\\path\\page2.doc"
""}etc These are fields not simply typed in at the keyboard. Use
CTRL+F9
for the brackets, and note that the paths must use double slashes
and of course they and the fieldnames must match the actual
filenames and fieldnames. Unless the first page of your merge document
runs top more than one
page, there will only be one page in the merge document - unless the
conditions require that the includetext fields include them. When you
then merge your database, you will have only the required
number of pages for each record. The merge fields in the inserted
documents will work as if they were typed on the page. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org





Tico wrote:
I read once again your below news and I think that I didn't
understand well your advice: "save each page as a separate document"
when I tried to use it before.
If I have to save each page as a separate document, I'll have to
create thousands of files and for each file to include an
information about Excel record (number?) in its name. I'm afraid
this method would be more complicated and take more time than
sorting manually. :-( Regards
Tico


Użytkownik "Graham Mayor" napisał w
wiadomości ...
You claim your merge requires a number of pages according to the
data. Instead of merging all the pages and deleting the unwanted
ones, include only the ones you need according to the requirements
of the data ie save each page as a separate document and use
includetext to insert only the pages you want. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Tico wrote:
I am not sure if I understand you well.

Do you mean to process for each kind of page separately
(as I described in the method with sorting manually) and
then to process the MailMerge again just to combine the
pages into one file in a proper order?

Regards
Tico


Użytkownik "Graham Mayor" napisał w
wiadomości ...
From your description you should conditionally insert the pages
eg {IF {Mergefield Char} "\" "{IncludeText
c:\\path\\page1.doc"}" ""} It is always easier not to add in the
pages that you don't need than to remove them later --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Sorry, I should have written 5 instead of 3 in my last news.

I have 5 kinds of pages however from each record only from
1 to 3 pages can be necessary. In "my" method I "produce"
all 5 pages for each Excel record and then I delete unnecessary
pages using tha macro from you.

Sorting the pages manually I had to repeat the process 5 times
however in this case I was able to produce only necessary
pages using SKIPIF, of course. But sorting it manually is
really a nuisance.

I thought about using the "NEXT RECORD IF ..." but in this case
I'd have to be able to skip pages in Word. :-(

Probably the best way would be to write a "regular" program
in Visual Basic or so, but unfortuantely I am not able to.

Regards
Tico


Użytkownik "Tico" napisał w
wiadomości ...
No because SKIPIF cause to skip a whole record.
But I have to "produce" from 1 to 3 possible pages in Word
from each record depending on the data in Excel file. That's
why I have to "produce" all pages first and then to delete
those which are not necessary.

I tried to do it another way - I processed the Excel file 3
times and then I sorted the pages manually but in case of big
files it is really a nuisance. The order of pages is important.

I'll try to solve the problem continuing what I wrote in my
prevoius news. I'll try not to center the first line however I
don't understand why it worked when I processed it 3 times
separately without the extra character. I don't know what
causes the difference. Regards
Tico


Użytkownik "Graham Mayor" napisał w
wiadomości ...
I am totally bemused now. If you don't want the page(s) with
this particular merge record, why are you merging the record
in the first place? Wouldn't e.g. {SKIPIF {Mergefield Char} =
"\"} work? --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
The same happens when I put in the Excel file "" instead of
" " when I want a page not to be deleted.
I think it is somehow connected with the sign of new page
because sometimes it is OK but always after another sign
of new page. However i don't know how to force a correct
sign in the MaiMerge.

Regards
Tico


Użytkownik "Tico" napisał
w wiadomości ...
I understand.

I thought that everything was OK but I have one problem:
the additional character damages to keeping a part of the
first line in the center.

I put in Excel file an addition column and the character "\"
is put in it, if the page in Word should be deleted or the
character " ", if the page in Word should'n be deleted. What
is put : "\" or " " depends on other values in Excel file.
Everything is OK but the first line on pages with " " is
moved much more to the left than the 1 character (" ") should
use
(the same happens to pages with "\" but it is not important
as they are deleted afterwards). The first line on each
page consists of the constant text and a number that is put
during the
MailMerge process, like this ABCDEF GHIJ KLMNOP
{MERGEFIELD No} The text should be in the center of the
page, and the No on the right side. After I added the character
it looks like this: {MERGEFIELD Char}ABCDEF GHIJ KLMNOP
{MERGEFIELD No} (Before I put the additional
character everything was OK and the constant text was in the
center)
My MailMerge "source" file consist of 5 pages, not just
one. After the process of MailMerging I delete the "extra" pages
using the macro from
you. Each of the "source" 5 pages has similar first line as
I described above. Could you help me once more, please? Regards
Tico



Użytkownik "Graham Mayor"
napisał w wiadomości
...
Page is a vague concept in Word which is not a page layout
application and if you remove pages the document reflows to
create a new 'page' structure. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thank you both very, very much once again.

I used the macro to the big MailMerge output file and it
works perfectly. The macro would work faster if it could
test just the first character on each page but I don't
know how to change it. But it works very well and I am very
grateful. As for a tutorial I expected something I had
when I learnt other languages which began with "Hello
World" or something like this. Then, step by step, it showed
how to use more
and more complicated language tools. Regards
Tico


Użytkownik "Graham Mayor"
napisał w wiadomości
...
If you are splitting the results of a mail merge, see
http://www.gmayor.com/individual_merge_letters.htm As
Doug says, the only way to learn vba is to put it to use to
perform simple tasks and then get more adventurous. You
can always use the macro recorder to give you some ideas. It
is by no means perfect but it does help get you started.
You will find lots of coding examples in the vba
programming forums and on various web site, including my own.
The vba help in Word
2007 is rather better than in earlier versions. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thank you very, very much.
I created a sample file and it works!
Now I have to put the macro into my big file which is a
result of MailMerge and make a lot of tests.

By the way, I know almost nothing about VBA for Word.
I looked at your page and I found a lot of interesting
things there. However what I need most at the moment is
any tutorial how to create simple macros in Word from
the very beginning. Not just examples, which are important
too, but first of all the most basic rules. I read that
one of ways is to record macros using Word and then to
analyse it in VBA
Editor. I think that this can be useful later, when you know
a
lot, but not at the beginning. I am looking for any lessons,
step by step showing what is neccessary in a macro and
what it means. Then more and more functions to write working
macros.
Having such background I'll be able to learn using other
methods. I tried to find anything like this in the
Internet to download or use on line, but without any
success. I found a lot for Excel but I read that the rules
are not
the same. Could you please advice me anything suitable for a
person who is just starting with writing macros for Word?

Thanks again for your help.

Regards
Tico


Użytkownik "Graham Mayor"
napisał w wiadomości
...
The lines indicated in red have wrapped prematurely use
the following which should not wrap Sub
DeleteMarkedPages() Selection.HomeKey wdStory
Selection.Find.ClearFormatting
With Selection.Find
Do While .Execute(findText:="\", _
MatchWildcards:=False, _
Wrap:=wdFindContinue, _
Forward:=True) = True
Selection.Bookmarks("\page").Range.Delete
Loop
End With

http://www.gmayor.com/installing_macro.htm

The macro will remove any page with the \ character in
Word 2007 and should work in Word 97 also, though I
don't have it available to check. Word 2007 will open a
Word document from Word 97 without the need to
'convert' it. --
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thank you very much for your prompt reply.

Unfortunately I don't know enough about macros to be
able to use the macro. When I tried to use it I got
the following lines in red: Do While
.Execute(FindText:="#*#", MatchWildcards:=False,
Wrap:=wdFindContinue, Forward:=True) = True
Selection.Bookmarks("\page").Range.Delete regardless
what I replaced the "#*#" with. My special character
is \. I don't even know what I should writei n the
macro: "#\#", "\" or simply \ I haven't found
FindText in the "VBA for Dummies" for Office 97 that I
have so I think I should save my file
as Word 2007 first and then use the macro. I have
Office 2007 (home edition) but I am not familiar with
it yet, at least not to use macros. I am afraid I'll have
to
remove the pages manually. :-( Regards
Tico


Użytkownik "Doug Robbins - Word MVP"
napisał w wiadomości
...
Use a macro containing the following code where you
replace the #*# with the special character that you
intend to use. Selection.HomeKey wdStory
Selection.Find.ClearFormatting With Selection.Find
Do While .Execute(FindText:="#*#",
MatchWildcards:=False, Wrap:=wdFindContinue,
Forward:=True) = True
Selection.Bookmarks("\page").Range.Delete Loop End
With --
Hope this helps.

Please reply to the newsgroup unless you wish to
avail yourself of my services on a paid consulting
basis. Doug Robbins - Word MVP

"Tico" wrote in
message
...
Hi All,

I have a big MS Word 97 file.
I am looking for any method that let me remove
automatically some pages which I can mark
using, for example, a special character as the
first on each page or in any other way.
I would be also satisfied if I could automatically
skip the pages whilst printing the file.

I can use the MS Word 2007 to do it, if necessary.

Could anyone help me please?
The matter is urgent.:-)

Regards
Tico



  #25  
Old August 19th, 2008, 03:10 PM posted to microsoft.public.word.newusers
Tico[_2_]
external usenet poster
 
Posts: 19
Default How to remove automatically some pages?

Thank you very much for your propositions. That's very kind of you.

I just wanted to send my example to you but I can't find your e-mail
address on your web site www.gmayor.com. :-(

I made some progress. I realised that I made a mistake. I put the names
of the pages which were prepared to sort manually i.e. with conditions
to skip a page when it isn't necessary. That's why I got the warning
about using SKIPIF etc.
After putting correct names I got some results but not quite good yet.

1) I typed the below
{IF {Mergefield Indicatorfieldname} "\" "{Includetext
"c:\\path\\page1.doc" ""}{IF {Mergefield Indicatorfieldname} "\"
"{Includetext "c:\\path\\page2.doc" ""}{IF {Mergefield Indicatorfieldname}
"\" "{Includetext "c:\\path\\page2.doc" ""}etc
but only page1 was processed
I got the same result when I only typed:
{IF {Mergefield Indicatorfieldname} "\" "{Includetext "c:\\path\\page1.doc" ""}}

2) all records in Excel file are processed regardless of value in Excel record
(It behaves as if there wasn't the condition "\")

Please tell me where is your e-mail address on your web site. I'd like to send
you my example and give you my e-mail address and ask you for sending me
your sample working document

Best regards
Tico




Użytkownik "Graham Mayor" napisał w wiadomości ...
This is complicated enough to explain in English

Given that the language problem might then be reversed, I wonder if it would help if you sent me the merge documents so that I can
see what you are doing? Zip up the five(?) documents and mail them to the link on my web site. I *may* be able to spot the
problem.

If you are unable to do that - e-mail me a contact address and I'll send you a sample working document and you can see how it is
supposed to work.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thanks a lot once more.

We seem to be talking at cross purposes

I am very sorry that my English is so poor. Another problem is that I
cannot use English versions of Windows and MS Office so when I want to
describe anything I have to translate it into English.

From what you have posted earlier, your merge document has five
pages (not thousands), some of which will not be required according
to the dictates of the data.

Right.
I'll have thousands of pages as a result of Mailmerge because the
Excel file contains thousends (or at least hundreds) of records.

You have said that you have a field in the data source which
indicates which page will not be required for a given record.

Right.

Save each of the five pages as a separate document and note the
filename and path.

Done.
Each page contains a table. Besides, fieldnames are rather long so
each "source" takes more than 1 page in fact. If it is necessary I could shorten the
names of the fields (=names of Excel columns)

{IF {Mergefield Indicatorfieldname} "\" "{Includetext
"c:\\path\\page1.doc" ""}{IF {Mergefield Indicatorfieldname} "\"
"{Includetext "c:\\path\\page2.doc" ""}{IF {Mergefield
Indicatorfieldname} "\" "{Includetext "c:\\path\\page2.doc"
""}etc


I opened a new Word97 file and then use:
Tools MailMerge
1. Create Form Letters Active Window
2. Get Data Open Data Source
I opened my Excel file.
Then I clicked on the Edit Main Document button.

I typed what you wrote using CTRL+F9 (I forgot about it when I tried
before). To get Mergefileld Indicatorfieldname I selected it from the Insert
Merge Field (left up corner)
The paths use double slashes and the names of the files are correct.

Afterwards I use:
Tools MailMerge
3. Merge button
The following options were selected:
Merge to a New Document
Records to be saved All
Without printing empty records
Then I clicked on Merge

I got the following warning:
Microsoft Word
You cannot insert the fields DATA, NEXT, NEXTIF or SKIPIF
inside other fields (this is my translation)

and after clicking on OK I got the following information:
MailMerge
An error was encountered when counting a value of field in record 1
(this is also my tranaslation)

After clicking OK I got just 1 empty page (without inserted values) -
the first from 5 pages.
Unless the first page of your merge document runs top more than one
page, there will only be one page in the merge document - unless the
conditions require that the includetext fields include them.

I am very sorry but I don't understand it. I suppose it is about what
I got but I have language problems with understanding it. Could you please
write it more simple, without using the word "unless" which is very difficult
to me when I have to understand anything precisely. Sorry.

Best regards
Tico



Użytkownik "Graham Mayor" napisał w
wiadomości ...
We seem to be talking at cross purposes. From what you have posted
earlier, your merge document has five pages (not thousands), some of
which will not be required according to the dictates of the data.
You have said that you have a field in the data source which
indicates which page will not be required for a given record. Save each of the five pages as a separate document and note the
filename and path. Then your merge document will contain the
conditional fields on the same line eg {IF {Mergefield Indicatorfieldname} "\" "{Includetext
"c:\\path\\page1.doc" ""}{IF {Mergefield Indicatorfieldname} "\"
"{Includetext "c:\\path\\page2.doc" ""}{IF {Mergefield
Indicatorfieldname} "\" "{Includetext "c:\\path\\page2.doc"
""}etc These are fields not simply typed in at the keyboard. Use CTRL+F9
for the brackets, and note that the paths must use double slashes
and of course they and the fieldnames must match the actual
filenames and fieldnames. Unless the first page of your merge document runs top more than one
page, there will only be one page in the merge document - unless the
conditions require that the includetext fields include them. When you then merge your database, you will have only the required
number of pages for each record. The merge fields in the inserted
documents will work as if they were typed on the page. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org





Tico wrote:
I read once again your below news and I think that I didn't
understand well your advice: "save each page as a separate document"
when I tried to use it before.
If I have to save each page as a separate document, I'll have to
create thousands of files and for each file to include an
information about Excel record (number?) in its name. I'm afraid
this method would be more complicated and take more time than
sorting manually. :-( Regards
Tico


Użytkownik "Graham Mayor" napisał w
wiadomości ...
You claim your merge requires a number of pages according to the
data. Instead of merging all the pages and deleting the unwanted
ones, include only the ones you need according to the requirements
of the data ie save each page as a separate document and use
includetext to insert only the pages you want. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Tico wrote:
I am not sure if I understand you well.

Do you mean to process for each kind of page separately
(as I described in the method with sorting manually) and
then to process the MailMerge again just to combine the
pages into one file in a proper order?

Regards
Tico


Użytkownik "Graham Mayor" napisał w
wiadomości ...
From your description you should conditionally insert the pages
eg {IF {Mergefield Char} "\" "{IncludeText
c:\\path\\page1.doc"}" ""} It is always easier not to add in the
pages that you don't need than to remove them later --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Sorry, I should have written 5 instead of 3 in my last news.

I have 5 kinds of pages however from each record only from
1 to 3 pages can be necessary. In "my" method I "produce"
all 5 pages for each Excel record and then I delete unnecessary
pages using tha macro from you.

Sorting the pages manually I had to repeat the process 5 times
however in this case I was able to produce only necessary
pages using SKIPIF, of course. But sorting it manually is
really a nuisance.

I thought about using the "NEXT RECORD IF ..." but in this case
I'd have to be able to skip pages in Word. :-(

Probably the best way would be to write a "regular" program
in Visual Basic or so, but unfortuantely I am not able to.

Regards
Tico


Użytkownik "Tico" napisał w
wiadomości ...
No because SKIPIF cause to skip a whole record.
But I have to "produce" from 1 to 3 possible pages in Word
from each record depending on the data in Excel file. That's
why I have to "produce" all pages first and then to delete
those which are not necessary.

I tried to do it another way - I processed the Excel file 3
times and then I sorted the pages manually but in case of big
files it is really a nuisance. The order of pages is important.

I'll try to solve the problem continuing what I wrote in my
prevoius news. I'll try not to center the first line however I
don't understand why it worked when I processed it 3 times
separately without the extra character. I don't know what
causes the difference. Regards
Tico


Użytkownik "Graham Mayor" napisał w
wiadomości ...
I am totally bemused now. If you don't want the page(s) with
this particular merge record, why are you merging the record
in the first place? Wouldn't e.g. {SKIPIF {Mergefield Char} =
"\"} work? --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
The same happens when I put in the Excel file "" instead of
" " when I want a page not to be deleted.
I think it is somehow connected with the sign of new page
because sometimes it is OK but always after another sign
of new page. However i don't know how to force a correct
sign in the MaiMerge.

Regards
Tico


Użytkownik "Tico" napisał
w wiadomości ...
I understand.

I thought that everything was OK but I have one problem:
the additional character damages to keeping a part of the
first line in the center.

I put in Excel file an addition column and the character "\"
is put in it, if the page in Word should be deleted or the
character " ", if the page in Word should'n be deleted. What
is put : "\" or " " depends on other values in Excel file.
Everything is OK but the first line on pages with " " is
moved much more to the left than the 1 character (" ") should use
(the same happens to pages with "\" but it is not important
as they are deleted afterwards). The first line on each
page consists of the constant text and a number that is put during the
MailMerge process, like this ABCDEF GHIJ KLMNOP
{MERGEFIELD No} The text should be in the center of the
page, and the No on the right side. After I added the character it looks like this: {MERGEFIELD Char}ABCDEF GHIJ
KLMNOP {MERGEFIELD No} (Before I put the additional
character everything was OK and the constant text was in the center)
My MailMerge "source" file consist of 5 pages, not just
one. After the process of MailMerging I delete the "extra" pages using the macro from
you. Each of the "source" 5 pages has similar first line as
I described above. Could you help me once more, please? Regards
Tico



Użytkownik "Graham Mayor"
napisał w wiadomości ...
Page is a vague concept in Word which is not a page layout
application and if you remove pages the document reflows to
create a new 'page' structure. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thank you both very, very much once again.

I used the macro to the big MailMerge output file and it
works perfectly. The macro would work faster if it could
test just the first character on each page but I don't
know how to change it. But it works very well and I am very
grateful. As for a tutorial I expected something I had
when I learnt other languages which began with "Hello
World" or something like this. Then, step by step, it showed how to use more
and more complicated language tools. Regards
Tico


Użytkownik "Graham Mayor"
napisał w wiadomości
...
If you are splitting the results of a mail merge, see
http://www.gmayor.com/individual_merge_letters.htm As
Doug says, the only way to learn vba is to put it to use to
perform simple tasks and then get more adventurous. You
can always use the macro recorder to give you some ideas. It
is by no means perfect but it does help get you started.
You will find lots of coding examples in the vba
programming forums and on various web site, including my own. The vba help in Word
2007 is rather better than in earlier versions. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thank you very, very much.
I created a sample file and it works!
Now I have to put the macro into my big file which is a
result of MailMerge and make a lot of tests.

By the way, I know almost nothing about VBA for Word.
I looked at your page and I found a lot of interesting
things there. However what I need most at the moment is
any tutorial how to create simple macros in Word from
the very beginning. Not just examples, which are important
too, but first of all the most basic rules. I read that
one of ways is to record macros using Word and then to analyse it in VBA
Editor. I think that this can be useful later, when you know a
lot, but not at the beginning. I am looking for any lessons,
step by step showing what is neccessary in a macro and
what it means. Then more and more functions to write working macros.
Having such background I'll be able to learn using other
methods. I tried to find anything like this in the
Internet to download or use on line, but without any
success. I found a lot for Excel but I read that the rules are not
the same. Could you please advice me anything suitable for a
person who is just starting with writing macros for Word?

Thanks again for your help.

Regards
Tico


Użytkownik "Graham Mayor"
napisał w wiadomości
...
The lines indicated in red have wrapped prematurely use
the following which should not wrap Sub
DeleteMarkedPages() Selection.HomeKey wdStory
Selection.Find.ClearFormatting
With Selection.Find
Do While .Execute(findText:="\", _
MatchWildcards:=False, _
Wrap:=wdFindContinue, _
Forward:=True) = True
Selection.Bookmarks("\page").Range.Delete
Loop
End With

http://www.gmayor.com/installing_macro.htm

The macro will remove any page with the \ character in
Word 2007 and should work in Word 97 also, though I
don't have it available to check. Word 2007 will open a
Word document from Word 97 without the need to
'convert' it. --
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thank you very much for your prompt reply.

Unfortunately I don't know enough about macros to be
able to use the macro. When I tried to use it I got
the following lines in red: Do While
.Execute(FindText:="#*#", MatchWildcards:=False,
Wrap:=wdFindContinue, Forward:=True) = True
Selection.Bookmarks("\page").Range.Delete regardless
what I replaced the "#*#" with. My special character
is \. I don't even know what I should writei n the
macro: "#\#", "\" or simply \ I haven't found
FindText in the "VBA for Dummies" for Office 97 that I have so I think I should save my file
as Word 2007 first and then use the macro. I have
Office 2007 (home edition) but I am not familiar with
it yet, at least not to use macros. I am afraid I'll have to
remove the pages manually. :-( Regards
Tico


Użytkownik "Doug Robbins - Word MVP"
napisał w wiadomości
...
Use a macro containing the following code where you
replace the #*# with the special character that you
intend to use. Selection.HomeKey wdStory
Selection.Find.ClearFormatting With Selection.Find
Do While .Execute(FindText:="#*#",
MatchWildcards:=False, Wrap:=wdFindContinue,
Forward:=True) = True
Selection.Bookmarks("\page").Range.Delete Loop End
With --
Hope this helps.

Please reply to the newsgroup unless you wish to
avail yourself of my services on a paid consulting
basis. Doug Robbins - Word MVP

"Tico" wrote in
message
...
Hi All,

I have a big MS Word 97 file.
I am looking for any method that let me remove
automatically some pages which I can mark
using, for example, a special character as the
first on each page or in any other way.
I would be also satisfied if I could automatically
skip the pages whilst printing the file.

I can use the MS Word 2007 to do it, if necessary.

Could anyone help me please?
The matter is urgent.:-)

Regards
Tico




  #26  
Old August 19th, 2008, 06:18 PM posted to microsoft.public.word.newusers
Tico[_2_]
external usenet poster
 
Posts: 19
Default How to remove automatically some pages?

I sent my exaple to you using your address at mvps.org.

Best regards
Tico


Użytkownik "Tico" napisał w wiadomości ...
Thank you very much for your propositions. That's very kind of you.

I just wanted to send my example to you but I can't find your e-mail
address on your web site www.gmayor.com. :-(

I made some progress. I realised that I made a mistake. I put the names
of the pages which were prepared to sort manually i.e. with conditions
to skip a page when it isn't necessary. That's why I got the warning
about using SKIPIF etc.
After putting correct names I got some results but not quite good yet.

1) I typed the below
{IF {Mergefield Indicatorfieldname} "\" "{Includetext
"c:\\path\\page1.doc" ""}{IF {Mergefield Indicatorfieldname} "\"
"{Includetext "c:\\path\\page2.doc" ""}{IF {Mergefield Indicatorfieldname}
"\" "{Includetext "c:\\path\\page2.doc" ""}etc
but only page1 was processed
I got the same result when I only typed:
{IF {Mergefield Indicatorfieldname} "\" "{Includetext "c:\\path\\page1.doc" ""}}

2) all records in Excel file are processed regardless of value in Excel record
(It behaves as if there wasn't the condition "\")

Please tell me where is your e-mail address on your web site. I'd like to send
you my example and give you my e-mail address and ask you for sending me
your sample working document

Best regards
Tico




Użytkownik "Graham Mayor" napisał w wiadomości ...
This is complicated enough to explain in English

Given that the language problem might then be reversed, I wonder if it would help if you sent me the merge documents so that I
can see what you are doing? Zip up the five(?) documents and mail them to the link on my web site. I *may* be able to spot the
problem.

If you are unable to do that - e-mail me a contact address and I'll send you a sample working document and you can see how it is
supposed to work.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thanks a lot once more.

We seem to be talking at cross purposes
I am very sorry that my English is so poor. Another problem is that I
cannot use English versions of Windows and MS Office so when I want to
describe anything I have to translate it into English.

From what you have posted earlier, your merge document has five
pages (not thousands), some of which will not be required according
to the dictates of the data.
Right.
I'll have thousands of pages as a result of Mailmerge because the
Excel file contains thousends (or at least hundreds) of records.

You have said that you have a field in the data source which
indicates which page will not be required for a given record.
Right.

Save each of the five pages as a separate document and note the
filename and path.
Done.
Each page contains a table. Besides, fieldnames are rather long so
each "source" takes more than 1 page in fact. If it is necessary I could shorten the
names of the fields (=names of Excel columns)

{IF {Mergefield Indicatorfieldname} "\" "{Includetext
"c:\\path\\page1.doc" ""}{IF {Mergefield Indicatorfieldname} "\"
"{Includetext "c:\\path\\page2.doc" ""}{IF {Mergefield
Indicatorfieldname} "\" "{Includetext "c:\\path\\page2.doc"
""}etc

I opened a new Word97 file and then use:
Tools MailMerge
1. Create Form Letters Active Window
2. Get Data Open Data Source
I opened my Excel file.
Then I clicked on the Edit Main Document button.

I typed what you wrote using CTRL+F9 (I forgot about it when I tried
before). To get Mergefileld Indicatorfieldname I selected it from the Insert
Merge Field (left up corner)
The paths use double slashes and the names of the files are correct.

Afterwards I use:
Tools MailMerge
3. Merge button
The following options were selected:
Merge to a New Document
Records to be saved All
Without printing empty records
Then I clicked on Merge

I got the following warning:
Microsoft Word
You cannot insert the fields DATA, NEXT, NEXTIF or SKIPIF
inside other fields (this is my translation)

and after clicking on OK I got the following information:
MailMerge
An error was encountered when counting a value of field in record 1
(this is also my tranaslation)

After clicking OK I got just 1 empty page (without inserted values) -
the first from 5 pages.
Unless the first page of your merge document runs top more than one
page, there will only be one page in the merge document - unless the
conditions require that the includetext fields include them.
I am very sorry but I don't understand it. I suppose it is about what
I got but I have language problems with understanding it. Could you please
write it more simple, without using the word "unless" which is very difficult
to me when I have to understand anything precisely. Sorry.

Best regards
Tico



Użytkownik "Graham Mayor" napisał w
wiadomości ...
We seem to be talking at cross purposes. From what you have posted
earlier, your merge document has five pages (not thousands), some of
which will not be required according to the dictates of the data.
You have said that you have a field in the data source which
indicates which page will not be required for a given record. Save each of the five pages as a separate document and note the
filename and path. Then your merge document will contain the
conditional fields on the same line eg {IF {Mergefield Indicatorfieldname} "\" "{Includetext
"c:\\path\\page1.doc" ""}{IF {Mergefield Indicatorfieldname} "\"
"{Includetext "c:\\path\\page2.doc" ""}{IF {Mergefield
Indicatorfieldname} "\" "{Includetext "c:\\path\\page2.doc"
""}etc These are fields not simply typed in at the keyboard. Use CTRL+F9
for the brackets, and note that the paths must use double slashes
and of course they and the fieldnames must match the actual
filenames and fieldnames. Unless the first page of your merge document runs top more than one
page, there will only be one page in the merge document - unless the
conditions require that the includetext fields include them. When you then merge your database, you will have only the required
number of pages for each record. The merge fields in the inserted
documents will work as if they were typed on the page. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org





Tico wrote:
I read once again your below news and I think that I didn't
understand well your advice: "save each page as a separate document"
when I tried to use it before.
If I have to save each page as a separate document, I'll have to
create thousands of files and for each file to include an
information about Excel record (number?) in its name. I'm afraid
this method would be more complicated and take more time than
sorting manually. :-( Regards
Tico


Użytkownik "Graham Mayor" napisał w
wiadomości ...
You claim your merge requires a number of pages according to the
data. Instead of merging all the pages and deleting the unwanted
ones, include only the ones you need according to the requirements
of the data ie save each page as a separate document and use
includetext to insert only the pages you want. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Tico wrote:
I am not sure if I understand you well.

Do you mean to process for each kind of page separately
(as I described in the method with sorting manually) and
then to process the MailMerge again just to combine the
pages into one file in a proper order?

Regards
Tico


Użytkownik "Graham Mayor" napisał w
wiadomości ...
From your description you should conditionally insert the pages
eg {IF {Mergefield Char} "\" "{IncludeText
c:\\path\\page1.doc"}" ""} It is always easier not to add in the
pages that you don't need than to remove them later --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Sorry, I should have written 5 instead of 3 in my last news.

I have 5 kinds of pages however from each record only from
1 to 3 pages can be necessary. In "my" method I "produce"
all 5 pages for each Excel record and then I delete unnecessary
pages using tha macro from you.

Sorting the pages manually I had to repeat the process 5 times
however in this case I was able to produce only necessary
pages using SKIPIF, of course. But sorting it manually is
really a nuisance.

I thought about using the "NEXT RECORD IF ..." but in this case
I'd have to be able to skip pages in Word. :-(

Probably the best way would be to write a "regular" program
in Visual Basic or so, but unfortuantely I am not able to.

Regards
Tico


Użytkownik "Tico" napisał w
wiadomości ...
No because SKIPIF cause to skip a whole record.
But I have to "produce" from 1 to 3 possible pages in Word
from each record depending on the data in Excel file. That's
why I have to "produce" all pages first and then to delete
those which are not necessary.

I tried to do it another way - I processed the Excel file 3
times and then I sorted the pages manually but in case of big
files it is really a nuisance. The order of pages is important.

I'll try to solve the problem continuing what I wrote in my
prevoius news. I'll try not to center the first line however I
don't understand why it worked when I processed it 3 times
separately without the extra character. I don't know what
causes the difference. Regards
Tico


Użytkownik "Graham Mayor" napisał w
wiadomości ...
I am totally bemused now. If you don't want the page(s) with
this particular merge record, why are you merging the record
in the first place? Wouldn't e.g. {SKIPIF {Mergefield Char} =
"\"} work? --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
The same happens when I put in the Excel file "" instead of
" " when I want a page not to be deleted.
I think it is somehow connected with the sign of new page
because sometimes it is OK but always after another sign
of new page. However i don't know how to force a correct
sign in the MaiMerge.

Regards
Tico


Użytkownik "Tico" napisał
w wiadomości ...
I understand.

I thought that everything was OK but I have one problem:
the additional character damages to keeping a part of the
first line in the center.

I put in Excel file an addition column and the character "\"
is put in it, if the page in Word should be deleted or the
character " ", if the page in Word should'n be deleted. What
is put : "\" or " " depends on other values in Excel file.
Everything is OK but the first line on pages with " " is
moved much more to the left than the 1 character (" ") should use
(the same happens to pages with "\" but it is not important
as they are deleted afterwards). The first line on each
page consists of the constant text and a number that is put during the
MailMerge process, like this ABCDEF GHIJ KLMNOP
{MERGEFIELD No} The text should be in the center of the
page, and the No on the right side. After I added the character it looks like this: {MERGEFIELD Char}ABCDEF GHIJ
KLMNOP {MERGEFIELD No} (Before I put the additional
character everything was OK and the constant text was in the center)
My MailMerge "source" file consist of 5 pages, not just
one. After the process of MailMerging I delete the "extra" pages using the macro from
you. Each of the "source" 5 pages has similar first line as
I described above. Could you help me once more, please? Regards
Tico



Użytkownik "Graham Mayor"
napisał w wiadomości ...
Page is a vague concept in Word which is not a page layout
application and if you remove pages the document reflows to
create a new 'page' structure. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thank you both very, very much once again.

I used the macro to the big MailMerge output file and it
works perfectly. The macro would work faster if it could
test just the first character on each page but I don't
know how to change it. But it works very well and I am very
grateful. As for a tutorial I expected something I had
when I learnt other languages which began with "Hello
World" or something like this. Then, step by step, it showed how to use more
and more complicated language tools. Regards
Tico


Użytkownik "Graham Mayor"
napisał w wiadomości
...
If you are splitting the results of a mail merge, see
http://www.gmayor.com/individual_merge_letters.htm As
Doug says, the only way to learn vba is to put it to use to
perform simple tasks and then get more adventurous. You
can always use the macro recorder to give you some ideas. It
is by no means perfect but it does help get you started.
You will find lots of coding examples in the vba
programming forums and on various web site, including my own. The vba help in Word
2007 is rather better than in earlier versions. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thank you very, very much.
I created a sample file and it works!
Now I have to put the macro into my big file which is a
result of MailMerge and make a lot of tests.

By the way, I know almost nothing about VBA for Word.
I looked at your page and I found a lot of interesting
things there. However what I need most at the moment is
any tutorial how to create simple macros in Word from
the very beginning. Not just examples, which are important
too, but first of all the most basic rules. I read that
one of ways is to record macros using Word and then to analyse it in VBA
Editor. I think that this can be useful later, when you know a
lot, but not at the beginning. I am looking for any lessons,
step by step showing what is neccessary in a macro and
what it means. Then more and more functions to write working macros.
Having such background I'll be able to learn using other
methods. I tried to find anything like this in the
Internet to download or use on line, but without any
success. I found a lot for Excel but I read that the rules are not
the same. Could you please advice me anything suitable for a
person who is just starting with writing macros for Word?

Thanks again for your help.

Regards
Tico


Użytkownik "Graham Mayor"
napisał w wiadomości
...
The lines indicated in red have wrapped prematurely use
the following which should not wrap Sub
DeleteMarkedPages() Selection.HomeKey wdStory
Selection.Find.ClearFormatting
With Selection.Find
Do While .Execute(findText:="\", _
MatchWildcards:=False, _
Wrap:=wdFindContinue, _
Forward:=True) = True
Selection.Bookmarks("\page").Range.Delete
Loop
End With

http://www.gmayor.com/installing_macro.htm

The macro will remove any page with the \ character in
Word 2007 and should work in Word 97 also, though I
don't have it available to check. Word 2007 will open a
Word document from Word 97 without the need to
'convert' it. --
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thank you very much for your prompt reply.

Unfortunately I don't know enough about macros to be
able to use the macro. When I tried to use it I got
the following lines in red: Do While
.Execute(FindText:="#*#", MatchWildcards:=False,
Wrap:=wdFindContinue, Forward:=True) = True
Selection.Bookmarks("\page").Range.Delete regardless
what I replaced the "#*#" with. My special character
is \. I don't even know what I should writei n the
macro: "#\#", "\" or simply \ I haven't found
FindText in the "VBA for Dummies" for Office 97 that I have so I think I should save my file
as Word 2007 first and then use the macro. I have
Office 2007 (home edition) but I am not familiar with
it yet, at least not to use macros. I am afraid I'll have to
remove the pages manually. :-( Regards
Tico


Użytkownik "Doug Robbins - Word MVP"
napisał w wiadomości
...
Use a macro containing the following code where you
replace the #*# with the special character that you
intend to use. Selection.HomeKey wdStory
Selection.Find.ClearFormatting With Selection.Find
Do While .Execute(FindText:="#*#",
MatchWildcards:=False, Wrap:=wdFindContinue,
Forward:=True) = True
Selection.Bookmarks("\page").Range.Delete Loop End
With --
Hope this helps.

Please reply to the newsgroup unless you wish to
avail yourself of my services on a paid consulting
basis. Doug Robbins - Word MVP

"Tico" wrote in
message
...
Hi All,

I have a big MS Word 97 file.
I am looking for any method that let me remove
automatically some pages which I can mark
using, for example, a special character as the
first on each page or in any other way.
I would be also satisfied if I could automatically
skip the pages whilst printing the file.

I can use the MS Word 2007 to do it, if necessary.

Could anyone help me please?
The matter is urgent.:-)

Regards
Tico





  #27  
Old August 20th, 2008, 08:54 AM posted to microsoft.public.word.newusers
Graham Mayor
external usenet poster
 
Posts: 18,297
Default How to remove automatically some pages?

My e-mail link is on the home page of my web site. Messages sent to my MVPS
address are likely to be swallowed by the spam filter, but I rescued this
one

I have replied to your e-mail, but for the benefit of others who may be
watching the problem was a minor issue with your syntax in that you put some
of the field content in the rworng place with respect to the fields. When
this is corrected your document works.

You had

{ IF { MERGEFIELD I } "\" "{ Includetext "c:\\test\\Sz_I.doc" "" }{ IF
{ MERGEFIELD II_bez } "\" "{ Includetext "c:\\test\\Sz_II.doc" "" }{ IF
{ MERGEFIELD II_str } "\" "{ Includetext "c:\\test\\Sz_II_s.doc" "" }{ IF
{ MERGEFIELD III_bez } "\" "{ Includetext "c:\\test\\Sz_III.doc" "" }{ IF
{ MERGEFIELD III_str } "\" "{ Includetext "c:\\test\\Sz_III_s.doc"
""}}}}}}

and it should be

{ IF { MERGEFIELD I } "\" "{ Includetext "c:\\test\\Sz_I.doc" } "" \*
MERGEFORMAT }{ IF { MERGEFIELD II_bez } "\" "{ Includetext
"c:\\test\\Sz_II.doc" } "" \* MERGEFORMAT }{ IF { MERGEFIELD II_str }
"\" "{ Includetext "c:\\test\\Sz_II_s.doc" } "" \* MERGEFORMAT }{ IF {
MERGEFIELD III_bez } "\" "{ Includetext "c:\\test\\Sz_III.doc" } "" \*
MERGEFORMAT }{ IF { MERGEFIELD III_str } "\" "{ Includetext
"c:\\test\\Sz_III_s.doc" } "" \* MERGEFORMAT }

Some of the field names in your data file had spaces whereas in the fields
they correctly had underscores. You would need to change the data source to
match the fields.

The mergeformat switches may not be necessary but they are probably
desirable.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Tico wrote:
I sent my exaple to you using your address at mvps.org.

Best regards
Tico


Użytkownik "Tico" napisał w
wiadomości ...
Thank you very much for your propositions. That's very kind of you.

I just wanted to send my example to you but I can't find your e-mail
address on your web site www.gmayor.com. :-(

I made some progress. I realised that I made a mistake. I put the
names of the pages which were prepared to sort manually i.e. with
conditions to skip a page when it isn't necessary. That's why I got the
warning
about using SKIPIF etc.
After putting correct names I got some results but not quite good
yet. 1) I typed the below
{IF {Mergefield Indicatorfieldname} "\" "{Includetext
"c:\\path\\page1.doc" ""}{IF {Mergefield Indicatorfieldname} "\"
"{Includetext "c:\\path\\page2.doc" ""}{IF {Mergefield
Indicatorfieldname} "\" "{Includetext "c:\\path\\page2.doc" ""}etc
but only page1 was processed
I got the same result when I only typed:
{IF {Mergefield Indicatorfieldname} "\" "{Includetext
"c:\\path\\page1.doc" ""}} 2) all records in Excel file are processed
regardless of value in
Excel record (It behaves as if there wasn't the condition "\")

Please tell me where is your e-mail address on your web site. I'd
like to send you my example and give you my e-mail address and ask you
for
sending me your sample working document

Best regards
Tico




Użytkownik "Graham Mayor" napisał w
wiadomości ...
This is complicated enough to explain in English

Given that the language problem might then be reversed, I wonder if
it would help if you sent me the merge documents so that I can see
what you are doing? Zip up the five(?) documents and mail them to
the link on my web site. I *may* be able to spot the problem. If you are
unable to do that - e-mail me a contact address and I'll
send you a sample working document and you can see how it is
supposed to work. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thanks a lot once more.

We seem to be talking at cross purposes
I am very sorry that my English is so poor. Another problem is
that I cannot use English versions of Windows and MS Office so when I
want to describe anything I have to translate it into English.

From what you have posted earlier, your merge document has five
pages (not thousands), some of which will not be required
according to the dictates of the data.
Right.
I'll have thousands of pages as a result of Mailmerge because the
Excel file contains thousends (or at least hundreds) of records.

You have said that you have a field in the data source which
indicates which page will not be required for a given record.
Right.

Save each of the five pages as a separate document and note the
filename and path.
Done.
Each page contains a table. Besides, fieldnames are rather long so
each "source" takes more than 1 page in fact. If it is necessary I
could shorten the names of the fields (=names of Excel columns)

{IF {Mergefield Indicatorfieldname} "\" "{Includetext
"c:\\path\\page1.doc" ""}{IF {Mergefield Indicatorfieldname}
"\" "{Includetext "c:\\path\\page2.doc" ""}{IF {Mergefield
Indicatorfieldname} "\" "{Includetext "c:\\path\\page2.doc"
""}etc

I opened a new Word97 file and then use:
Tools MailMerge
1. Create Form Letters Active Window
2. Get Data Open Data Source
I opened my Excel file.
Then I clicked on the Edit Main Document button.

I typed what you wrote using CTRL+F9 (I forgot about it when I
tried before). To get Mergefileld Indicatorfieldname I selected it from
the Insert Merge Field (left up corner)
The paths use double slashes and the names of the files are
correct. Afterwards I use:
Tools MailMerge
3. Merge button
The following options were selected:
Merge to a New Document
Records to be saved All
Without printing empty records
Then I clicked on Merge

I got the following warning:
Microsoft Word
You cannot insert the fields DATA, NEXT, NEXTIF or SKIPIF
inside other fields (this is my translation)

and after clicking on OK I got the following information:
MailMerge
An error was encountered when counting a value of field in record 1
(this is also my tranaslation)

After clicking OK I got just 1 empty page (without inserted
values) - the first from 5 pages.
Unless the first page of your merge document runs top more than
one page, there will only be one page in the merge document - unless
the conditions require that the includetext fields include them.
I am very sorry but I don't understand it. I suppose it is about
what I got but I have language problems with understanding it. Could
you please write it more simple, without using the word "unless" which
is
very difficult to me when I have to understand anything precisely.
Sorry.

Best regards
Tico



Użytkownik "Graham Mayor" napisał w
wiadomości ...
We seem to be talking at cross purposes. From what you have posted
earlier, your merge document has five pages (not thousands), some
of which will not be required according to the dictates of the data.
You have said that you have a field in the data source which
indicates which page will not be required for a given record. Save
each of the five pages as a separate document and note the
filename and path. Then your merge document will contain the
conditional fields on the same line eg {IF {Mergefield
Indicatorfieldname} "\" "{Includetext "c:\\path\\page1.doc"
""}{IF {Mergefield Indicatorfieldname} "\" "{Includetext
"c:\\path\\page2.doc" ""}{IF {Mergefield Indicatorfieldname} "\"
"{Includetext "c:\\path\\page2.doc"
""}etc These are fields not simply typed in at the keyboard.
Use CTRL+F9 for the brackets, and note that the paths must use double
slashes
and of course they and the fieldnames must match the actual
filenames and fieldnames. Unless the first page of your merge
document runs top more than one page, there will only be one page in
the merge document - unless
the conditions require that the includetext fields include them. When
you then merge your database, you will have only the required
number of pages for each record. The merge fields in the inserted
documents will work as if they were typed on the page. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org





Tico wrote:
I read once again your below news and I think that I didn't
understand well your advice: "save each page as a separate
document" when I tried to use it before.
If I have to save each page as a separate document, I'll have to
create thousands of files and for each file to include an
information about Excel record (number?) in its name. I'm afraid
this method would be more complicated and take more time than
sorting manually. :-( Regards
Tico


Użytkownik "Graham Mayor" napisał w
wiadomości ...
You claim your merge requires a number of pages according to the
data. Instead of merging all the pages and deleting the
unwanted ones, include only the ones you need according to the
requirements of the data ie save each page as a separate
document and use includetext to insert only the pages you want.
--
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Tico wrote:
I am not sure if I understand you well.

Do you mean to process for each kind of page separately
(as I described in the method with sorting manually) and
then to process the MailMerge again just to combine the
pages into one file in a proper order?

Regards
Tico


Użytkownik "Graham Mayor" napisał w
wiadomości ...
From your description you should conditionally insert the
pages eg {IF {Mergefield Char} "\" "{IncludeText
c:\\path\\page1.doc"}" ""} It is always easier not to add in
the pages that you don't need than to remove them later --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Sorry, I should have written 5 instead of 3 in my last news.

I have 5 kinds of pages however from each record only from
1 to 3 pages can be necessary. In "my" method I "produce"
all 5 pages for each Excel record and then I delete
unnecessary pages using tha macro from you.

Sorting the pages manually I had to repeat the process 5
times however in this case I was able to produce only
necessary pages using SKIPIF, of course. But sorting it
manually is really a nuisance.

I thought about using the "NEXT RECORD IF ..." but in this
case I'd have to be able to skip pages in Word. :-(

Probably the best way would be to write a "regular" program
in Visual Basic or so, but unfortuantely I am not able to.

Regards
Tico


Użytkownik "Tico" napisał
w wiadomości ...
No because SKIPIF cause to skip a whole record.
But I have to "produce" from 1 to 3 possible pages in Word
from each record depending on the data in Excel file. That's
why I have to "produce" all pages first and then to delete
those which are not necessary.

I tried to do it another way - I processed the Excel file 3
times and then I sorted the pages manually but in case of
big files it is really a nuisance. The order of pages is
important. I'll try to solve the problem continuing what I wrote
in my
prevoius news. I'll try not to center the first line
however I don't understand why it worked when I processed
it 3 times separately without the extra character. I don't
know what causes the difference. Regards
Tico


Użytkownik "Graham Mayor"
napisał w wiadomości
...
I am totally bemused now. If you don't want the page(s)
with this particular merge record, why are you merging the
record in the first place? Wouldn't e.g. {SKIPIF
{Mergefield Char} = "\"} work? --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
The same happens when I put in the Excel file "" instead
of " " when I want a page not to be deleted.
I think it is somehow connected with the sign of new page
because sometimes it is OK but always after another sign
of new page. However i don't know how to force a correct
sign in the MaiMerge.

Regards
Tico


Użytkownik "Tico"
napisał w wiadomości
...
I understand.

I thought that everything was OK but I have one problem:
the additional character damages to keeping a part of the
first line in the center.

I put in Excel file an addition column and the character
"\" is put in it, if the page in Word should be deleted or
the character " ", if the page in Word should'n be deleted.
What is put : "\" or " " depends on other values in Excel
file. Everything is OK but the first line on pages with " "
is
moved much more to the left than the 1 character (" ")
should use (the same happens to pages with "\" but it is
not important as they are deleted afterwards). The first line
on each
page consists of the constant text and a number that is
put during the MailMerge process, like this ABCDEF GHIJ
KLMNOP
{MERGEFIELD No} The text should be in the center of the
page, and the No on the right side. After I added the
character it looks like this: {MERGEFIELD Char}ABCDEF GHIJ
KLMNOP {MERGEFIELD No} (Before I put the additional character
everything was OK and the constant text was
in the center) My MailMerge "source" file consist of 5 pages,
not just
one. After the process of MailMerging I delete the
"extra" pages using the macro from you. Each of the "source"
5 pages has similar first line
as I described above. Could you help me once more, please?
Regards Tico



Użytkownik "Graham Mayor"
napisał w wiadomości
...
Page is a vague concept in Word which is not a page
layout application and if you remove pages the document
reflows to create a new 'page' structure. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thank you both very, very much once again.

I used the macro to the big MailMerge output file and
it works perfectly. The macro would work faster if it
could test just the first character on each page but I
don't
know how to change it. But it works very well and I am
very grateful. As for a tutorial I expected something I had
when I learnt other languages which began with "Hello
World" or something like this. Then, step by step, it
showed how to use more and more complicated language
tools. Regards Tico


Użytkownik "Graham Mayor"
napisał w wiadomości
...
If you are splitting the results of a mail merge, see
http://www.gmayor.com/individual_merge_letters.htm As
Doug says, the only way to learn vba is to put it to
use to perform simple tasks and then get more adventurous.
You can always use the macro recorder to give you some
ideas. It is by no means perfect but it does help get you
started. You will find lots of coding examples in the vba
programming forums and on various web site, including
my own. The vba help in Word 2007 is rather better
than in earlier versions. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thank you very, very much.
I created a sample file and it works!
Now I have to put the macro into my big file which
is a result of MailMerge and make a lot of tests.

By the way, I know almost nothing about VBA for Word.
I looked at your page and I found a lot of
interesting things there. However what I need most at the
moment
is any tutorial how to create simple macros in Word from
the very beginning. Not just examples, which are
important too, but first of all the most basic rules. I
read
that one of ways is to record macros using Word and then
to analyse it in VBA Editor. I think that this can
be useful later, when you know a lot, but not at the
beginning. I am looking for any
lessons, step by step showing what is neccessary in a
macro
and what it means. Then more and more functions to write
working macros. Having such background I'll be able
to learn using other methods. I tried to find anything
like this in the
Internet to download or use on line, but without any
success. I found a lot for Excel but I read that the
rules are not the same. Could you please advice me
anything
suitable for a person who is just starting with writing
macros for
Word? Thanks again for your help.

Regards
Tico


Użytkownik "Graham Mayor"
napisał w wiadomości
...
The lines indicated in red have wrapped prematurely
use the following which should not wrap Sub
DeleteMarkedPages() Selection.HomeKey wdStory
Selection.Find.ClearFormatting
With Selection.Find
Do While .Execute(findText:="\", _
MatchWildcards:=False, _
Wrap:=wdFindContinue, _
Forward:=True) = True
Selection.Bookmarks("\page").Range.Delete
Loop
End With

http://www.gmayor.com/installing_macro.htm

The macro will remove any page with the \ character
in Word 2007 and should work in Word 97 also,
though I don't have it available to check. Word
2007 will open a Word document from Word 97 without
the need to 'convert' it. --
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thank you very much for your prompt reply.

Unfortunately I don't know enough about macros to
be able to use the macro. When I tried to use it I got
the following lines in red: Do While
.Execute(FindText:="#*#", MatchWildcards:=False,
Wrap:=wdFindContinue, Forward:=True) = True
Selection.Bookmarks("\page").Range.Delete
regardless what I replaced the "#*#" with. My special
character is \. I don't even know what I should writei
n the
macro: "#\#", "\" or simply \ I haven't found
FindText in the "VBA for Dummies" for Office 97
that I have so I think I should save my file as
Word 2007 first and then use the macro. I have Office
2007 (home edition) but I am not familiar
with it yet, at least not to use macros. I am afraid
I'll have to remove the pages manually. :-( Regards
Tico


Użytkownik "Doug Robbins - Word MVP"
napisał w wiadomości
...
Use a macro containing the following code where
you replace the #*# with the special character
that you intend to use. Selection.HomeKey wdStory
Selection.Find.ClearFormatting With Selection.Find
Do While .Execute(FindText:="#*#",
MatchWildcards:=False,
Wrap:=wdFindContinue, Forward:=True) = True
Selection.Bookmarks("\page").Range.Delete Loop End
With --
Hope this helps.

Please reply to the newsgroup unless you wish to
avail yourself of my services on a paid consulting
basis. Doug Robbins - Word MVP

"Tico" wrote in
message
...
Hi All,

I have a big MS Word 97 file.
I am looking for any method that let me remove
automatically some pages which I can mark
using, for example, a special character as the
first on each page or in any other way.
I would be also satisfied if I could
automatically skip the pages whilst printing the
file. I can use the MS Word 2007 to do it, if
necessary. Could anyone help me please?
The matter is urgent.:-)

Regards
Tico



  #28  
Old August 20th, 2008, 03:15 PM posted to microsoft.public.word.newusers
Tico[_2_]
external usenet poster
 
Posts: 19
Default How to remove automatically some pages?

Thank you very much.

My e-mail link is on the home page of my web site.

I still can't see it there. Sorry.

Messages sent to my MVPS address are likely to be swallowed by the spam filter, but I rescued this one

As I don't know if I can write there again, I am answering here.

I used the .doc from you and I replaced the spaces in the field names with
underscores.
At the moment all 5 pages are processed but the condition "\" is still
not checked so I get 40 pages as result (8 records in my example by 5 pages).

Besides, there is not correct page break in the output .doc so the text that
should be on the second page begins on the first one and so on.

If you could help me once more, I'd be very grateful.

I didn't know what to do to get correct results so I had to use the method
with manual sorting again. :-( However I have still 3 of 14 "regions" to process.
I regret that I didn't send my question to the group earlier.
As you know I thought about removing unnecessary pages first and then
you gave me the idea of putting only necessary pages.

The task like this is not my usual job but I promised my collagues to do it
and I cannot postpone it.

Best regards
Tico


Użytkownik "Graham Mayor" napisał w wiadomości ...
My e-mail link is on the home page of my web site. Messages sent to my MVPS address are likely to be swallowed by the spam filter,
but I rescued this one

I have replied to your e-mail, but for the benefit of others who may be watching the problem was a minor issue with your syntax in
that you put some of the field content in the rworng place with respect to the fields. When this is corrected your document works.

You had

{ IF { MERGEFIELD I } "\" "{ Includetext "c:\\test\\Sz_I.doc" "" }{ IF { MERGEFIELD II_bez } "\" "{ Includetext
"c:\\test\\Sz_II.doc" "" }{ IF { MERGEFIELD II_str } "\" "{ Includetext "c:\\test\\Sz_II_s.doc" "" }{ IF { MERGEFIELD III_bez }
"\" "{ Includetext "c:\\test\\Sz_III.doc" "" }{ IF { MERGEFIELD III_str } "\" "{ Includetext "c:\\test\\Sz_III_s.doc"
""}}}}}}

and it should be

{ IF { MERGEFIELD I } "\" "{ Includetext "c:\\test\\Sz_I.doc" } "" \* MERGEFORMAT }{ IF { MERGEFIELD II_bez } "\" "{
Includetext "c:\\test\\Sz_II.doc" } "" \* MERGEFORMAT }{ IF { MERGEFIELD II_str } "\" "{ Includetext "c:\\test\\Sz_II_s.doc" }
"" \* MERGEFORMAT }{ IF { MERGEFIELD III_bez } "\" "{ Includetext "c:\\test\\Sz_III.doc" } "" \* MERGEFORMAT }{ IF {
MERGEFIELD III_str } "\" "{ Includetext "c:\\test\\Sz_III_s.doc" } "" \* MERGEFORMAT }

Some of the field names in your data file had spaces whereas in the fields they correctly had underscores. You would need to
change the data source to match the fields.

The mergeformat switches may not be necessary but they are probably desirable.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Tico wrote:
I sent my exaple to you using your address at mvps.org.

Best regards
Tico


Użytkownik "Tico" napisał w
wiadomości ...
Thank you very much for your propositions. That's very kind of you.

I just wanted to send my example to you but I can't find your e-mail
address on your web site www.gmayor.com. :-(

I made some progress. I realised that I made a mistake. I put the
names of the pages which were prepared to sort manually i.e. with
conditions to skip a page when it isn't necessary. That's why I got the warning
about using SKIPIF etc.
After putting correct names I got some results but not quite good
yet. 1) I typed the below
{IF {Mergefield Indicatorfieldname} "\" "{Includetext
"c:\\path\\page1.doc" ""}{IF {Mergefield Indicatorfieldname} "\"
"{Includetext "c:\\path\\page2.doc" ""}{IF {Mergefield
Indicatorfieldname} "\" "{Includetext "c:\\path\\page2.doc" ""}etc
but only page1 was processed
I got the same result when I only typed:
{IF {Mergefield Indicatorfieldname} "\" "{Includetext
"c:\\path\\page1.doc" ""}} 2) all records in Excel file are processed regardless of value in
Excel record (It behaves as if there wasn't the condition "\")

Please tell me where is your e-mail address on your web site. I'd
like to send you my example and give you my e-mail address and ask you for
sending me your sample working document

Best regards
Tico




Użytkownik "Graham Mayor" napisał w
wiadomości ...
This is complicated enough to explain in English

Given that the language problem might then be reversed, I wonder if
it would help if you sent me the merge documents so that I can see
what you are doing? Zip up the five(?) documents and mail them to
the link on my web site. I *may* be able to spot the problem. If you are unable to do that - e-mail me a contact address and
I'll
send you a sample working document and you can see how it is
supposed to work. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thanks a lot once more.

We seem to be talking at cross purposes
I am very sorry that my English is so poor. Another problem is
that I cannot use English versions of Windows and MS Office so when I
want to describe anything I have to translate it into English.

From what you have posted earlier, your merge document has five
pages (not thousands), some of which will not be required
according to the dictates of the data.
Right.
I'll have thousands of pages as a result of Mailmerge because the
Excel file contains thousends (or at least hundreds) of records.

You have said that you have a field in the data source which
indicates which page will not be required for a given record.
Right.

Save each of the five pages as a separate document and note the
filename and path.
Done.
Each page contains a table. Besides, fieldnames are rather long so
each "source" takes more than 1 page in fact. If it is necessary I
could shorten the names of the fields (=names of Excel columns)

{IF {Mergefield Indicatorfieldname} "\" "{Includetext
"c:\\path\\page1.doc" ""}{IF {Mergefield Indicatorfieldname}
"\" "{Includetext "c:\\path\\page2.doc" ""}{IF {Mergefield
Indicatorfieldname} "\" "{Includetext "c:\\path\\page2.doc"
""}etc

I opened a new Word97 file and then use:
Tools MailMerge
1. Create Form Letters Active Window
2. Get Data Open Data Source
I opened my Excel file.
Then I clicked on the Edit Main Document button.

I typed what you wrote using CTRL+F9 (I forgot about it when I
tried before). To get Mergefileld Indicatorfieldname I selected it from
the Insert Merge Field (left up corner)
The paths use double slashes and the names of the files are
correct. Afterwards I use:
Tools MailMerge
3. Merge button
The following options were selected:
Merge to a New Document
Records to be saved All
Without printing empty records
Then I clicked on Merge

I got the following warning:
Microsoft Word
You cannot insert the fields DATA, NEXT, NEXTIF or SKIPIF
inside other fields (this is my translation)

and after clicking on OK I got the following information:
MailMerge
An error was encountered when counting a value of field in record 1
(this is also my tranaslation)

After clicking OK I got just 1 empty page (without inserted
values) - the first from 5 pages.
Unless the first page of your merge document runs top more than
one page, there will only be one page in the merge document - unless
the conditions require that the includetext fields include them.
I am very sorry but I don't understand it. I suppose it is about
what I got but I have language problems with understanding it. Could
you please write it more simple, without using the word "unless" which is
very difficult to me when I have to understand anything precisely. Sorry.

Best regards
Tico



Użytkownik "Graham Mayor" napisał w
wiadomości ...
We seem to be talking at cross purposes. From what you have posted
earlier, your merge document has five pages (not thousands), some
of which will not be required according to the dictates of the data.
You have said that you have a field in the data source which
indicates which page will not be required for a given record. Save each of the five pages as a separate document and note the
filename and path. Then your merge document will contain the conditional fields on the same line eg {IF {Mergefield
Indicatorfieldname} "\" "{Includetext "c:\\path\\page1.doc"
""}{IF {Mergefield Indicatorfieldname} "\" "{Includetext
"c:\\path\\page2.doc" ""}{IF {Mergefield Indicatorfieldname} "\" "{Includetext "c:\\path\\page2.doc"
""}etc These are fields not simply typed in at the keyboard.
Use CTRL+F9 for the brackets, and note that the paths must use double slashes
and of course they and the fieldnames must match the actual
filenames and fieldnames. Unless the first page of your merge
document runs top more than one page, there will only be one page in the merge document - unless
the conditions require that the includetext fields include them. When
you then merge your database, you will have only the required
number of pages for each record. The merge fields in the inserted documents will work as if they were typed on the page. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org





Tico wrote:
I read once again your below news and I think that I didn't
understand well your advice: "save each page as a separate
document" when I tried to use it before.
If I have to save each page as a separate document, I'll have to
create thousands of files and for each file to include an
information about Excel record (number?) in its name. I'm afraid
this method would be more complicated and take more time than
sorting manually. :-( Regards
Tico


Użytkownik "Graham Mayor" napisał w
wiadomości ...
You claim your merge requires a number of pages according to the
data. Instead of merging all the pages and deleting the
unwanted ones, include only the ones you need according to the
requirements of the data ie save each page as a separate
document and use includetext to insert only the pages you want.
--
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Tico wrote:
I am not sure if I understand you well.

Do you mean to process for each kind of page separately
(as I described in the method with sorting manually) and
then to process the MailMerge again just to combine the
pages into one file in a proper order?

Regards
Tico


Użytkownik "Graham Mayor" napisał w
wiadomości ...
From your description you should conditionally insert the
pages eg {IF {Mergefield Char} "\" "{IncludeText
c:\\path\\page1.doc"}" ""} It is always easier not to add in
the pages that you don't need than to remove them later --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Sorry, I should have written 5 instead of 3 in my last news.

I have 5 kinds of pages however from each record only from
1 to 3 pages can be necessary. In "my" method I "produce"
all 5 pages for each Excel record and then I delete
unnecessary pages using tha macro from you.

Sorting the pages manually I had to repeat the process 5
times however in this case I was able to produce only
necessary pages using SKIPIF, of course. But sorting it
manually is really a nuisance.

I thought about using the "NEXT RECORD IF ..." but in this
case I'd have to be able to skip pages in Word. :-(

Probably the best way would be to write a "regular" program
in Visual Basic or so, but unfortuantely I am not able to.

Regards
Tico


Użytkownik "Tico" napisał
w wiadomości ...
No because SKIPIF cause to skip a whole record.
But I have to "produce" from 1 to 3 possible pages in Word
from each record depending on the data in Excel file. That's
why I have to "produce" all pages first and then to delete
those which are not necessary.

I tried to do it another way - I processed the Excel file 3
times and then I sorted the pages manually but in case of
big files it is really a nuisance. The order of pages is
important. I'll try to solve the problem continuing what I wrote in my
prevoius news. I'll try not to center the first line
however I don't understand why it worked when I processed
it 3 times separately without the extra character. I don't
know what causes the difference. Regards
Tico


Użytkownik "Graham Mayor"
napisał w wiadomości
...
I am totally bemused now. If you don't want the page(s)
with this particular merge record, why are you merging the
record in the first place? Wouldn't e.g. {SKIPIF
{Mergefield Char} = "\"} work? --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
The same happens when I put in the Excel file "" instead
of " " when I want a page not to be deleted.
I think it is somehow connected with the sign of new page
because sometimes it is OK but always after another sign
of new page. However i don't know how to force a correct
sign in the MaiMerge.

Regards
Tico


Użytkownik "Tico"
napisał w wiadomości
...
I understand.

I thought that everything was OK but I have one problem:
the additional character damages to keeping a part of the
first line in the center.

I put in Excel file an addition column and the character
"\" is put in it, if the page in Word should be deleted or
the character " ", if the page in Word should'n be deleted.
What is put : "\" or " " depends on other values in Excel
file. Everything is OK but the first line on pages with " " is
moved much more to the left than the 1 character (" ")
should use (the same happens to pages with "\" but it is
not important as they are deleted afterwards). The first line on each
page consists of the constant text and a number that is
put during the MailMerge process, like this ABCDEF GHIJ KLMNOP
{MERGEFIELD No} The text should be in the center of the
page, and the No on the right side. After I added the
character it looks like this: {MERGEFIELD Char}ABCDEF GHIJ KLMNOP {MERGEFIELD No} (Before I put the additional
character everything was OK and the constant text was
in the center) My MailMerge "source" file consist of 5 pages, not just
one. After the process of MailMerging I delete the
"extra" pages using the macro from you. Each of the "source" 5 pages has similar first line
as I described above. Could you help me once more, please?
Regards Tico



Użytkownik "Graham Mayor"
napisał w wiadomości
...
Page is a vague concept in Word which is not a page
layout application and if you remove pages the document
reflows to create a new 'page' structure. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thank you both very, very much once again.

I used the macro to the big MailMerge output file and
it works perfectly. The macro would work faster if it
could test just the first character on each page but I don't
know how to change it. But it works very well and I am
very grateful. As for a tutorial I expected something I had
when I learnt other languages which began with "Hello
World" or something like this. Then, step by step, it
showed how to use more and more complicated language
tools. Regards Tico


Użytkownik "Graham Mayor"
napisał w wiadomości
...
If you are splitting the results of a mail merge, see
http://www.gmayor.com/individual_merge_letters.htm As
Doug says, the only way to learn vba is to put it to
use to perform simple tasks and then get more adventurous.
You can always use the macro recorder to give you some
ideas. It is by no means perfect but it does help get you
started. You will find lots of coding examples in the vba
programming forums and on various web site, including
my own. The vba help in Word 2007 is rather better
than in earlier versions. --

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thank you very, very much.
I created a sample file and it works!
Now I have to put the macro into my big file which
is a result of MailMerge and make a lot of tests.

By the way, I know almost nothing about VBA for Word.
I looked at your page and I found a lot of
interesting things there. However what I need most at the moment
is any tutorial how to create simple macros in Word from
the very beginning. Not just examples, which are
important too, but first of all the most basic rules. I read
that one of ways is to record macros using Word and then
to analyse it in VBA Editor. I think that this can
be useful later, when you know a lot, but not at the beginning. I am looking for any
lessons, step by step showing what is neccessary in a macro
and what it means. Then more and more functions to write
working macros. Having such background I'll be able
to learn using other methods. I tried to find anything like this in the
Internet to download or use on line, but without any
success. I found a lot for Excel but I read that the
rules are not the same. Could you please advice me anything
suitable for a person who is just starting with writing macros for
Word? Thanks again for your help.

Regards
Tico


Użytkownik "Graham Mayor"
napisał w wiadomości
...
The lines indicated in red have wrapped prematurely
use the following which should not wrap Sub
DeleteMarkedPages() Selection.HomeKey wdStory
Selection.Find.ClearFormatting
With Selection.Find
Do While .Execute(findText:="\", _
MatchWildcards:=False, _
Wrap:=wdFindContinue, _
Forward:=True) = True
Selection.Bookmarks("\page").Range.Delete
Loop
End With

http://www.gmayor.com/installing_macro.htm

The macro will remove any page with the \ character
in Word 2007 and should work in Word 97 also,
though I don't have it available to check. Word
2007 will open a Word document from Word 97 without
the need to 'convert' it. --
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Tico wrote:
Thank you very much for your prompt reply.

Unfortunately I don't know enough about macros to
be able to use the macro. When I tried to use it I got
the following lines in red: Do While
.Execute(FindText:="#*#", MatchWildcards:=False,
Wrap:=wdFindContinue, Forward:=True) = True
Selection.Bookmarks("\page").Range.Delete
regardless what I replaced the "#*#" with. My special
character is \. I don't even know what I should writei n the
macro: "#\#", "\" or simply \ I haven't found
FindText in the "VBA for Dummies" for Office 97
that I have so I think I should save my file as
Word 2007 first and then use the macro. I have Office 2007 (home edition) but I am not familiar
with it yet, at least not to use macros. I am afraid
I'll have to remove the pages manually. :-( Regards
Tico


Użytkownik "Doug Robbins - Word MVP"
napisał w wiadomości
...
Use a macro containing the following code where
you replace the #*# with the special character
that you intend to use. Selection.HomeKey wdStory
Selection.Find.ClearFormatting With Selection.Find
Do While .Execute(FindText:="#*#",
MatchWildcards:=False,
Wrap:=wdFindContinue, Forward:=True) = True
Selection.Bookmarks("\page").Range.Delete Loop End
With --
Hope this helps.

Please reply to the newsgroup unless you wish to
avail yourself of my services on a paid consulting
basis. Doug Robbins - Word MVP

"Tico" wrote in
message
...
Hi All,

I have a big MS Word 97 file.
I am looking for any method that let me remove
automatically some pages which I can mark
using, for example, a special character as the
first on each page or in any other way.
I would be also satisfied if I could
automatically skip the pages whilst printing the
file. I can use the MS Word 2007 to do it, if
necessary. Could anyone help me please?
The matter is urgent.:-)

Regards
Tico




  #29  
Old August 20th, 2008, 04:27 PM posted to microsoft.public.word.newusers
Graham Mayor
external usenet poster
 
Posts: 18,297
Default How to remove automatically some pages?

Tico wrote:
I still can't see it there. Sorry.

Click the waving note near the bottom of the Home page.

I used the .doc from you and I replaced the spaces in the field names
with underscores.
At the moment all 5 pages are processed but the condition "\" is
still not checked so I get 40 pages as result (8 records in my example by
5
pages).


I'm not having the best of days

There was an error in my syntax that wouldn't have helped . It should have
read:

{ IF { MERGEFIELD I } "\" "{ Includetext "c:\\test\\Sz_I.doc" \*
MERGEFORMAT }" ""}{ IF { MERGEFIELD II_bez } "\" "{ Includetext
"c:\\test\\Sz_II.doc" \* MERGEFORMAT }" "" }{ IF { MERGEFIELD II_str }
"\" "{ Includetext "c:\\test\\Sz_II_s.doc" \* MERGEFORMAT } " "" }{ IF {
MERGEFIELD III_bez } "\" "{ Includetext "c:\\test\\Sz_III.doc" \*
MERGEFORMAT }" "" }{ IF { MERGEFIELD III_str } "\" "{ Includetext
"c:\\test\\Sz_III_s.doc" \* MERGEFORMAT }" ""}

There appears to be an issue with the slash character '\' that you have used
in the test fields. I would suggest replacing that with '1' or 'A' and
changing the conditional fields accordingly.

The other problems may relate to the fact that you are working in a
different language which I don't understand and which I cannot entirely
reproduce here so I regret I am unable to help you further to get this to
produce exactly what you want.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



  #30  
Old August 20th, 2008, 04:44 PM posted to microsoft.public.word.newusers
Tico[_2_]
external usenet poster
 
Posts: 19
Default How to remove automatically some pages?

I still can't see it there. Sorry.
Click the waving note near the bottom of the Home page.

Oh yes. I can see it now.. Sorry, I treated the waving element
as a picture. :-)

{ IF { MERGEFIELD I } "\" "{ Includetext "c:\\test\\Sz_I.doc" \* MERGEFORMAT }" ""}{ IF { MERGEFIELD II_bez } "\" "{
Includetext "c:\\test\\Sz_II.doc" \* MERGEFORMAT }" "" }{ IF { MERGEFIELD II_str } "\" "{ Includetext "c:\\test\\Sz_II_s.doc"
\* MERGEFORMAT } " "" }{ IF { MERGEFIELD III_bez } "\" "{ Includetext "c:\\test\\Sz_III.doc" \* MERGEFORMAT }" "" }{ IF {
MERGEFIELD III_str } "\" "{ Includetext "c:\\test\\Sz_III_s.doc" \* MERGEFORMAT }" ""}

OK. I'll try in a moment.

There appears to be an issue with the slash character '\' that you have used in the test fields. I would suggest replacing that
with '1' or 'A' and changing the conditional fields accordingly.

I thought about it. As you know I wanted to remove pages with any
special character so I chose "\" because it was not used in the data.
Now I can change it.

The other problems may relate to the fact that you are working in a
different language which I don't understand and which I cannot entirely reproduce here so I regret I am unable to help you further
to get this to produce exactly what you want.

I realise that.
I'll try to get correct results on my own.

You mentioned that you could send me your sample working document.
If you did, I'd be happy. :-)

Thank you very, very much for all your help. I learnt a lot from you. :-)

Best regards
Tico


Użytkownik "Graham Mayor" napisał w wiadomości ...
Tico wrote:
I still can't see it there. Sorry.

Click the waving note near the bottom of the Home page.

I used the .doc from you and I replaced the spaces in the field names
with underscores.
At the moment all 5 pages are processed but the condition "\" is
still not checked so I get 40 pages as result (8 records in my example by 5
pages).


I'm not having the best of days

There was an error in my syntax that wouldn't have helped . It should have read:

{ IF { MERGEFIELD I } "\" "{ Includetext "c:\\test\\Sz_I.doc" \* MERGEFORMAT }" ""}{ IF { MERGEFIELD II_bez } "\" "{
Includetext "c:\\test\\Sz_II.doc" \* MERGEFORMAT }" "" }{ IF { MERGEFIELD II_str } "\" "{ Includetext "c:\\test\\Sz_II_s.doc"
\* MERGEFORMAT } " "" }{ IF { MERGEFIELD III_bez } "\" "{ Includetext "c:\\test\\Sz_III.doc" \* MERGEFORMAT }" "" }{ IF {
MERGEFIELD III_str } "\" "{ Includetext "c:\\test\\Sz_III_s.doc" \* MERGEFORMAT }" ""}

There appears to be an issue with the slash character '\' that you have used in the test fields. I would suggest replacing that
with '1' or 'A' and changing the conditional fields accordingly.

The other problems may relate to the fact that you are working in a different language which I don't understand and which I cannot
entirely reproduce here so I regret I am unable to help you further to get this to produce exactly what you want.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




 




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