Prevent Certain Contacts From Displaying In Address Book View

Dear Diane,
I heartily agree with you and that is an excellent component to solving the
problem. Since I'm not absolutely confident in the methodology for copying,
removing and creating from one database of contacts; another one. perhaps you
would be kind enough to email me the instructions. Your kind assistance will
be very much appreciated.
Thanks,
Marc Martin


"Diane Poremsky [MVP]" wrote:

Even checking an 'inactive' field is juggling (and can be time consuming) -
the easiest method is to move them to a subfolder of contacts.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


You can access this newsgroup by visiting
http://www.microsoft.com/office/comm...s/default.mspx or point your
newsreader to msnews.microsoft.com.


"
wrote in message ...
Strange to find the exact same problem that I have been having bing
actively
discussed here. And of course, there doesn't seem to be any solution
other
than to juggle the contacts data base so that I don't have to wade through
all those useless entries in the "address book" after clicking the TO:
I imagined that at least there would be some way to mask or hide the
entries
in the "address book" which uses the contacts data base. I even thought
that
MS might have been kind enough to allow you to indicate if a contact was
"inactive" so that they would no longer appear in the "address book" when
sendint out an email.
At least I'm gratified to learn that there is someone else with the same
difficulties. The simplist solution would be to be able to tag those
contacts that I do not wish to see listed in the "address book" when I am
sending out my emails. But that's much to simple and practicle to be
available in Office 2007.
Marc Martin


"Nikki Peterson" wrote:

giggle

Nikki

"Crossword" wrote in message
...
Actually, I used your other method of a separate Contacts folder -- an
archive folder, if you will. That way I can still get to them via the
drop-down address book box in the -- dare I say it :-) -- Address Book
window, but they don't clutter the list of names. Either way would
work,
and
I appreciate your suggestions. Thanks.

"Nikki Peterson" wrote:

Did you try my other solution of removing the e-mail information from
the email field and just placing it into the text of the contact?

I think this will accomplish what you wish.

Nikki

"Crossword" wrote in message
news Come, now. In the overall scheme of things, this is only a minor
annoyance. I
don't use Outlook for anything more than an email client, and
respectfully
decline your offer to become a Contacts proselyte at this time. I do
appreciate your concern, though, and will try not to pout anymore.
Thank
you.

"Judy Gleeson (MVP Outlook)" wrote:

Clicking To and browsing for addresses is the slow way to address email - in
most cases, you already know who you want to send to and need to just type
their name (or part of it) and let autocompletion take over. If you don't
know their name and need to search by company or other field, use contacts
to locate it then new message to contact to send it.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


You can access this newsgroup by visiting
http://www.microsoft.com/office/comm...s/default.mspx or point your
newsreader to msnews.microsoft.com.


"
wrote in message ...
Thanks, Russ,
The various views of the Contacts folder is wonderful and I use all of
them
all of the time. But if I am going to reply to an email, or even to
forward
a copy to another person, I can't understand how it is easier to use a
view
of the contacts folder, since I am in the Mail folder and require only the
email address of the person I want to send the email to? This makes no
sense
unless I'm missing something about the way to use the View of the Contacts
folder while composing and replying to me emails??? Can you explain?
In fact I had to go through all of my contacts (and there are way too
many)
and remove any listings for FAX phones, because it automatically created a
double entry for each one in the address book making it cumbersome to go
down
the list to find anyone. (And yes, I know I could just enter the first
few
letters of a name and do a search, but that takes more time.)
Going from Office 2003 to 2007, I at least expected some improvements in
the
way folks use the email and address book to quickly fill in an email
address
or two. But nay, it is just the same which is not user friendly at all.
(And yes, I love the possible views of the contact folder! But that has
very
little to do with trying to write a fast email and get the address to pop
in
without having to scroll down a list of both active and in active
contacts,
including their fax numbers.) I thought MS could do better than this.
Marc Martin


"Russ Valentine [MVP-Outlook]" wrote:

There has been no development of the address book view since the very
first
version of Outlook. Microsoft expects us to use the various views of the
Contacts Folder to sort, filter or find Contacts.
--
Russ Valentine
[MVP-Outlook]
"
wrote in message
...
Strange to find the exact same problem that I have been having bing
actively
discussed here. And of course, there doesn't seem to be any solution
other
than to juggle the contacts data base so that I don't have to wade
through
all those useless entries in the "address book" after clicking the TO:
I imagined that at least there would be some way to mask or hide the
entries
in the "address book" which uses the contacts data base. I even
thought
that
MS might have been kind enough to allow you to indicate if a contact
was
"inactive" so that they would no longer appear in the "address book"
when
sendint out an email.
At least I'm gratified to learn that there is someone else with the
same
difficulties. The simplist solution would be to be able to tag those
contacts that I do not wish to see listed in the "address book" when I
am
sending out my emails. But that's much to simple and practicle to be
available in Office 2007.
Marc Martin


"Nikki Peterson" wrote:

giggle

Nikki

"Crossword" wrote in message
...
Actually, I used your other method of a separate Contacts folder --
an
archive folder, if you will. That way I can still get to them via
the
drop-down address book box in the -- dare I say it :-) -- Address
Book
window, but they don't clutter the list of names. Either way would
work,
and
I appreciate your suggestions. Thanks.

"Nikki Peterson" wrote:

Did you try my other solution of removing the e-mail information
from
the email field and just placing it into the text of the contact?

I think this will accomplish what you wish.

Nikki

"Crossword" wrote in message
news Come, now. In the overall scheme of things, this is only a minor
annoyance. I
don't use Outlook for anything more than an email client, and
respectfully
decline your offer to become a Contacts proselyte at this time. I
do
appreciate your concern, though, and will try not to pout
anymore.
Thank
you.

"Judy Gleeson (MVP Outlook)" wrote:

right click on the contacts folder, choose new folder. Name it Archive
Folder or whatever. Go to the main contacts folder and drag the ones you no
longer use much to the Archive folder.

To include it in the Address book list, right click on the folder name and
choose properties, outlook address book tab and enable it as an address
book.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


You can access this newsgroup by visiting
http://www.microsoft.com/office/comm...s/default.mspx or point your
newsreader to msnews.microsoft.com.


"
wrote in message ...
Dear Diane,
I heartily agree with you and that is an excellent component to solving
the
problem. Since I'm not absolutely confident in the methodology for
copying,
removing and creating from one database of contacts; another one. perhaps
you
would be kind enough to email me the instructions. Your kind assistance
will
be very much appreciated.
Thanks,
Marc Martin


"Diane Poremsky [MVP]" wrote:

Even checking an 'inactive' field is juggling (and can be time
consuming) -
the easiest method is to move them to a subfolder of contacts.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


You can access this newsgroup by visiting
http://www.microsoft.com/office/comm...s/default.mspx or point
your
newsreader to msnews.microsoft.com.


"
wrote in message
...
Strange to find the exact same problem that I have been having bing
actively
discussed here. And of course, there doesn't seem to be any solution
other
than to juggle the contacts data base so that I don't have to wade
through
all those useless entries in the "address book" after clicking the TO:
I imagined that at least there would be some way to mask or hide the
entries
in the "address book" which uses the contacts data base. I even
thought
that
MS might have been kind enough to allow you to indicate if a contact
was
"inactive" so that they would no longer appear in the "address book"
when
sendint out an email.
At least I'm gratified to learn that there is someone else with the
same
difficulties. The simplist solution would be to be able to tag those
contacts that I do not wish to see listed in the "address book" when I
am
sending out my emails. But that's much to simple and practicle to be
available in Office 2007.
Marc Martin


"Nikki Peterson" wrote:

giggle

Nikki

"Crossword" wrote in message
...
Actually, I used your other method of a separate Contacts folder --
an
archive folder, if you will. That way I can still get to them via
the
drop-down address book box in the -- dare I say it :-) -- Address
Book
window, but they don't clutter the list of names. Either way would
work,
and
I appreciate your suggestions. Thanks.

"Nikki Peterson" wrote:

Did you try my other solution of removing the e-mail information
from
the email field and just placing it into the text of the contact?

I think this will accomplish what you wish.

Nikki

"Crossword" wrote in message
news Come, now. In the overall scheme of things, this is only a minor
annoyance. I
don't use Outlook for anything more than an email client, and
respectfully
decline your offer to become a Contacts proselyte at this time. I
do
appreciate your concern, though, and will try not to pout
anymore.
Thank
you.

"Judy Gleeson (MVP Outlook)" wrote:

Thanks again Diane. I copied your instructions and will attempt to actually
try them out. Create a wonderful day for yourself!
Marc Martin



"Diane Poremsky [MVP]" wrote:

right click on the contacts folder, choose new folder. Name it Archive
Folder or whatever. Go to the main contacts folder and drag the ones you no
longer use much to the Archive folder.

To include it in the Address book list, right click on the folder name and
choose properties, outlook address book tab and enable it as an address
book.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


You can access this newsgroup by visiting
http://www.microsoft.com/office/comm...s/default.mspx or point your
newsreader to msnews.microsoft.com.


"
wrote in message ...
Dear Diane,
I heartily agree with you and that is an excellent component to solving
the
problem. Since I'm not absolutely confident in the methodology for
copying,
removing and creating from one database of contacts; another one. perhaps
you
would be kind enough to email me the instructions. Your kind assistance
will
be very much appreciated.
Thanks,
Marc Martin


"Diane Poremsky [MVP]" wrote:

Even checking an 'inactive' field is juggling (and can be time
consuming) -
the easiest method is to move them to a subfolder of contacts.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


You can access this newsgroup by visiting
http://www.microsoft.com/office/comm...s/default.mspx or point
your
newsreader to msnews.microsoft.com.


"
wrote in message
...
Strange to find the exact same problem that I have been having bing
actively
discussed here. And of course, there doesn't seem to be any solution
other
than to juggle the contacts data base so that I don't have to wade
through
all those useless entries in the "address book" after clicking the TO:
I imagined that at least there would be some way to mask or hide the
entries
in the "address book" which uses the contacts data base. I even
thought
that
MS might have been kind enough to allow you to indicate if a contact
was
"inactive" so that they would no longer appear in the "address book"
when
sendint out an email.
At least I'm gratified to learn that there is someone else with the
same
difficulties. The simplist solution would be to be able to tag those
contacts that I do not wish to see listed in the "address book" when I
am
sending out my emails. But that's much to simple and practicle to be
available in Office 2007.
Marc Martin


"Nikki Peterson" wrote:

giggle

Nikki

"Crossword" wrote in message
...
Actually, I used your other method of a separate Contacts folder --
an
archive folder, if you will. That way I can still get to them via
the
drop-down address book box in the -- dare I say it :-) -- Address
Book
window, but they don't clutter the list of names. Either way would
work,
and
I appreciate your suggestions. Thanks.

"Nikki Peterson" wrote:

Did you try my other solution of removing the e-mail information
from
the email field and just placing it into the text of the contact?

I think this will accomplish what you wish.

Nikki

"Crossword" wrote in message
news Come, now. In the overall scheme of things, this is only a minor
annoyance. I
don't use Outlook for anything more than an email client, and
respectfully
decline your offer to become a Contacts proselyte at this time. I
do
appreciate your concern, though, and will try not to pout
anymore.
Thank
you.

"Judy Gleeson (MVP Outlook)" wrote: