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#11
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Outlook 2003, mail merge
"But you did not state what you tried and what trouble you were having."
NOT TRUE! I wrote, "I've tried a number of ways to get the addresses to the address book without success. When I go to Properties of a contact folder and create an address book, only Contacts with an email address or Fax number show up in the address book. Does that mean that I cannot use the address book for mail merge unless there is one of those associations?" You shot back, "We can't read minds you know." I've never known sarcasm, which from my reading of a number of your posts seems to be a common response of yours, to be a helpful technique in responding to someone's quandary. The site you referred me to re Outlook 2003 was of no help to my question, which you did not answer: "How can I extract the postal addresses from Outlook for use in a Word mail merge?" "Russ Valentine [MVP-Outlook]" wrote in message ... But you did not state what you tried and what trouble you were having. We can't read minds you know. Simple searches will turn up lots of places you can research mail merges: http://www.gmayor.com/mailmerge_from_outlook.htm -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message .. . BTW, I mentioned in my previous post (see below) that I had consulted Help. "Russ Valentine [MVP-Outlook]" wrote in message news Did you read the Help files? It's all there. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message ... That seems to be different from what both Outlook Help and Word indicate, but my unfamiliarity with the terminology may be at fault. How can I extract the postal addresses from Outlook for use in a Word mail merge? "Russ Valentine [MVP-Outlook]" wrote in message ... The Outlook Address Book Service only displays electronic addresses. That's what it's for. That has no bearing on a mail merge. You aren't merging to the address book. You are merging to your Contacts Folder. You only need the address book _service_ (not the view). The address book service is the transport for the merge. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message .. . Thanks. I've made Outlook my default mail program. However, I've tried a number of ways to get the addresses to the address book without success. When I go to Properties of a contact folder and create an address book, only Contacts with an email address or Fax number show up in the address book. Does that mean that I cannot use the address book for mail merge unless there is one of those associations? If so, if I were to create a fictitious email address or fax number, would that allow me to access, for mail merge, the street addresses of the Contacts? "Russ Valentine [MVP-Outlook]" wrote in message ... You must make Outlook your default mail program and your default Contacts manager. You must store your Contacts in Outlook. |
#12
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Outlook 2003, mail merge
You have posted no information. I already explained that what you see in the
Outlook Address Book is normal and has nothing to do with why you can't "extract" the postal address. I can post instructions on how to do a mail merge until I am blue in the face, but until you state why you can't follow them or why you can't use the postal address no one can help you. You are still requiring us to read your mind. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message .. . "But you did not state what you tried and what trouble you were having." NOT TRUE! I wrote, "I've tried a number of ways to get the addresses to the address book without success. When I go to Properties of a contact folder and create an address book, only Contacts with an email address or Fax number show up in the address book. Does that mean that I cannot use the address book for mail merge unless there is one of those associations?" You shot back, "We can't read minds you know." I've never known sarcasm, which from my reading of a number of your posts seems to be a common response of yours, to be a helpful technique in responding to someone's quandary. The site you referred me to re Outlook 2003 was of no help to my question, which you did not answer: "How can I extract the postal addresses from Outlook for use in a Word mail merge?" "Russ Valentine [MVP-Outlook]" wrote in message ... But you did not state what you tried and what trouble you were having. We can't read minds you know. Simple searches will turn up lots of places you can research mail merges: http://www.gmayor.com/mailmerge_from_outlook.htm -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message .. . BTW, I mentioned in my previous post (see below) that I had consulted Help. "Russ Valentine [MVP-Outlook]" wrote in message news Did you read the Help files? It's all there. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message ... That seems to be different from what both Outlook Help and Word indicate, but my unfamiliarity with the terminology may be at fault. How can I extract the postal addresses from Outlook for use in a Word mail merge? "Russ Valentine [MVP-Outlook]" wrote in message ... The Outlook Address Book Service only displays electronic addresses. That's what it's for. That has no bearing on a mail merge. You aren't merging to the address book. You are merging to your Contacts Folder. You only need the address book _service_ (not the view). The address book service is the transport for the merge. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message .. . Thanks. I've made Outlook my default mail program. However, I've tried a number of ways to get the addresses to the address book without success. When I go to Properties of a contact folder and create an address book, only Contacts with an email address or Fax number show up in the address book. Does that mean that I cannot use the address book for mail merge unless there is one of those associations? If so, if I were to create a fictitious email address or fax number, would that allow me to access, for mail merge, the street addresses of the Contacts? "Russ Valentine [MVP-Outlook]" wrote in message ... You must make Outlook your default mail program and your default Contacts manager. You must store your Contacts in Outlook. |
#13
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Outlook 2003, mail merge
As I have repeatedly stated to you there is nothing in the Outlook Address
Book, despite the fact that I have many Contacts in Personal Folders. How do I get to use the postal addresses in my Contacts in a Mail Merge? "I can post instructions on how to do a mail merge until I am blue in the face"--why don't you try that instead of being insulting and dismissive, as exemplified in the following? "You are still requiring us to read your mind." If that's an editorial "we" instead of what seems to be a royal "we" perhaps you have some people available to you who can understand my English? "Russ Valentine [MVP-Outlook]" wrote in message ... You have posted no information. I already explained that what you see in the Outlook Address Book is normal and has nothing to do with why you can't "extract" the postal address. I can post instructions on how to do a mail merge until I am blue in the face, but until you state why you can't follow them or why you can't use the postal address no one can help you. You are still requiring us to read your mind. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message .. . "But you did not state what you tried and what trouble you were having." NOT TRUE! I wrote, "I've tried a number of ways to get the addresses to the address book without success. When I go to Properties of a contact folder and create an address book, only Contacts with an email address or Fax number show up in the address book. Does that mean that I cannot use the address book for mail merge unless there is one of those associations?" You shot back, "We can't read minds you know." I've never known sarcasm, which from my reading of a number of your posts seems to be a common response of yours, to be a helpful technique in responding to someone's quandary. The site you referred me to re Outlook 2003 was of no help to my question, which you did not answer: "How can I extract the postal addresses from Outlook for use in a Word mail merge?" "Russ Valentine [MVP-Outlook]" wrote in message ... But you did not state what you tried and what trouble you were having. We can't read minds you know. Simple searches will turn up lots of places you can research mail merges: http://www.gmayor.com/mailmerge_from_outlook.htm -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message .. . BTW, I mentioned in my previous post (see below) that I had consulted Help. "Russ Valentine [MVP-Outlook]" wrote in message news Did you read the Help files? It's all there. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message ... That seems to be different from what both Outlook Help and Word indicate, but my unfamiliarity with the terminology may be at fault. How can I extract the postal addresses from Outlook for use in a Word mail merge? "Russ Valentine [MVP-Outlook]" wrote in message ... The Outlook Address Book Service only displays electronic addresses. That's what it's for. That has no bearing on a mail merge. You aren't merging to the address book. You are merging to your Contacts Folder. You only need the address book _service_ (not the view). The address book service is the transport for the merge. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message .. . Thanks. I've made Outlook my default mail program. However, I've tried a number of ways to get the addresses to the address book without success. When I go to Properties of a contact folder and create an address book, only Contacts with an email address or Fax number show up in the address book. Does that mean that I cannot use the address book for mail merge unless there is one of those associations? If so, if I were to create a fictitious email address or fax number, would that allow me to access, for mail merge, the street addresses of the Contacts? "Russ Valentine [MVP-Outlook]" wrote in message ... You must make Outlook your default mail program and your default Contacts manager. You must store your Contacts in Outlook. |
#14
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Outlook 2003, mail merge
There are countless ways to do mail merges and there is no way for anyone to
know which method will suit your needs best. That's why there are Help files and online sites to document all those methods so you can use the one that works best for you. That's why I pointed you in that direction. Trying to anticipate which method might work best for you and spoon-feed you every step you might need is way beyond the scope of a newsgroup reply. I do not understand why you remain fixated on the Outlook Address Book when it is not in play. I do not understand why you cannot relay which of the mail merge methods you tried and what isn't working for you. It is not being dismissive to state you are requiring us to read your mind. It is simply the truth. No one can help you in a newsgroup when you don't clarify your question or provide the necessary troubleshooting information. To add to the problem, you are now posting conflicting information. Now you claim that "there is nothing in the Outlook Address Book." Previously you claimed it contained only electronic addresses, which of course is all it should contain. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message ... As I have repeatedly stated to you there is nothing in the Outlook Address Book, despite the fact that I have many Contacts in Personal Folders. How do I get to use the postal addresses in my Contacts in a Mail Merge? "I can post instructions on how to do a mail merge until I am blue in the face"--why don't you try that instead of being insulting and dismissive, as exemplified in the following? "You are still requiring us to read your mind." If that's an editorial "we" instead of what seems to be a royal "we" perhaps you have some people available to you who can understand my English? "Russ Valentine [MVP-Outlook]" wrote in message ... You have posted no information. I already explained that what you see in the Outlook Address Book is normal and has nothing to do with why you can't "extract" the postal address. I can post instructions on how to do a mail merge until I am blue in the face, but until you state why you can't follow them or why you can't use the postal address no one can help you. You are still requiring us to read your mind. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message .. . "But you did not state what you tried and what trouble you were having." NOT TRUE! I wrote, "I've tried a number of ways to get the addresses to the address book without success. When I go to Properties of a contact folder and create an address book, only Contacts with an email address or Fax number show up in the address book. Does that mean that I cannot use the address book for mail merge unless there is one of those associations?" You shot back, "We can't read minds you know." I've never known sarcasm, which from my reading of a number of your posts seems to be a common response of yours, to be a helpful technique in responding to someone's quandary. The site you referred me to re Outlook 2003 was of no help to my question, which you did not answer: "How can I extract the postal addresses from Outlook for use in a Word mail merge?" "Russ Valentine [MVP-Outlook]" wrote in message ... But you did not state what you tried and what trouble you were having. We can't read minds you know. Simple searches will turn up lots of places you can research mail merges: http://www.gmayor.com/mailmerge_from_outlook.htm -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message .. . BTW, I mentioned in my previous post (see below) that I had consulted Help. "Russ Valentine [MVP-Outlook]" wrote in message news Did you read the Help files? It's all there. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message ... That seems to be different from what both Outlook Help and Word indicate, but my unfamiliarity with the terminology may be at fault. How can I extract the postal addresses from Outlook for use in a Word mail merge? "Russ Valentine [MVP-Outlook]" wrote in message ... The Outlook Address Book Service only displays electronic addresses. That's what it's for. That has no bearing on a mail merge. You aren't merging to the address book. You are merging to your Contacts Folder. You only need the address book _service_ (not the view). The address book service is the transport for the merge. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message .. . Thanks. I've made Outlook my default mail program. However, I've tried a number of ways to get the addresses to the address book without success. When I go to Properties of a contact folder and create an address book, only Contacts with an email address or Fax number show up in the address book. Does that mean that I cannot use the address book for mail merge unless there is one of those associations? If so, if I were to create a fictitious email address or fax number, would that allow me to access, for mail merge, the street addresses of the Contacts? "Russ Valentine [MVP-Outlook]" wrote in message ... You must make Outlook your default mail program and your default Contacts manager. You must store your Contacts in Outlook. |
#15
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Outlook 2003, mail merge
There is some semantic confusion in Outlook. Outlook Address Book applies
to what shows up on the Outlook toolbar; it also refers to an address book within the Outlook Address Book. The subsidiary address book I have that has content in it but which is of no value to my purposes, is the one labeled Contacts. The one labeled Outlook Address Book has nothing in it. If there truly are countless ways to do mail merges then obviously all of our efforts are for naught. The method I am looking for, however, which I believe I clearly stated previously, is one that can extract mailing addresses from Contacts and apply them to a letter or envelope in Word. Is there such a method? Word insists there is. Some parts of Outlook Help indicate there is. But first I must, it would seem to me, gain access to the mailing addresses, and I have found nothing in the several hours I've devoted to this, that shows me how to do that. "Russ Valentine [MVP-Outlook]" wrote in message ... There are countless ways to do mail merges and there is no way for anyone to know which method will suit your needs best. That's why there are Help files and online sites to document all those methods so you can use the one that works best for you. That's why I pointed you in that direction. Trying to anticipate which method might work best for you and spoon-feed you every step you might need is way beyond the scope of a newsgroup reply. I do not understand why you remain fixated on the Outlook Address Book when it is not in play. I do not understand why you cannot relay which of the mail merge methods you tried and what isn't working for you. It is not being dismissive to state you are requiring us to read your mind. It is simply the truth. No one can help you in a newsgroup when you don't clarify your question or provide the necessary troubleshooting information. To add to the problem, you are now posting conflicting information. Now you claim that "there is nothing in the Outlook Address Book." Previously you claimed it contained only electronic addresses, which of course is all it should contain. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message ... As I have repeatedly stated to you there is nothing in the Outlook Address Book, despite the fact that I have many Contacts in Personal Folders. How do I get to use the postal addresses in my Contacts in a Mail Merge? "I can post instructions on how to do a mail merge until I am blue in the face"--why don't you try that instead of being insulting and dismissive, as exemplified in the following? "You are still requiring us to read your mind." If that's an editorial "we" instead of what seems to be a royal "we" perhaps you have some people available to you who can understand my English? "Russ Valentine [MVP-Outlook]" wrote in message ... You have posted no information. I already explained that what you see in the Outlook Address Book is normal and has nothing to do with why you can't "extract" the postal address. I can post instructions on how to do a mail merge until I am blue in the face, but until you state why you can't follow them or why you can't use the postal address no one can help you. You are still requiring us to read your mind. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message .. . "But you did not state what you tried and what trouble you were having." NOT TRUE! I wrote, "I've tried a number of ways to get the addresses to the address book without success. When I go to Properties of a contact folder and create an address book, only Contacts with an email address or Fax number show up in the address book. Does that mean that I cannot use the address book for mail merge unless there is one of those associations?" You shot back, "We can't read minds you know." I've never known sarcasm, which from my reading of a number of your posts seems to be a common response of yours, to be a helpful technique in responding to someone's quandary. The site you referred me to re Outlook 2003 was of no help to my question, which you did not answer: "How can I extract the postal addresses from Outlook for use in a Word mail merge?" "Russ Valentine [MVP-Outlook]" wrote in message ... But you did not state what you tried and what trouble you were having. We can't read minds you know. Simple searches will turn up lots of places you can research mail merges: http://www.gmayor.com/mailmerge_from_outlook.htm -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message .. . BTW, I mentioned in my previous post (see below) that I had consulted Help. "Russ Valentine [MVP-Outlook]" wrote in message news Did you read the Help files? It's all there. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message ... That seems to be different from what both Outlook Help and Word indicate, but my unfamiliarity with the terminology may be at fault. How can I extract the postal addresses from Outlook for use in a Word mail merge? "Russ Valentine [MVP-Outlook]" wrote in message ... The Outlook Address Book Service only displays electronic addresses. That's what it's for. That has no bearing on a mail merge. You aren't merging to the address book. You are merging to your Contacts Folder. You only need the address book _service_ (not the view). The address book service is the transport for the merge. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message .. . Thanks. I've made Outlook my default mail program. However, I've tried a number of ways to get the addresses to the address book without success. When I go to Properties of a contact folder and create an address book, only Contacts with an email address or Fax number show up in the address book. Does that mean that I cannot use the address book for mail merge unless there is one of those associations? If so, if I were to create a fictitious email address or fax number, would that allow me to access, for mail merge, the street addresses of the Contacts? "Russ Valentine [MVP-Outlook]" wrote in message ... You must make Outlook your default mail program and your default Contacts manager. You must store your Contacts in Outlook. |
#16
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Outlook 2003, mail merge
There is no address book in Outlook. The address book interface is just
another view of your Contacts Folder. All Contact data resides in Contacts Folders. A mail merge uses the information in your Contacts Folder. All postal address elements are available as merge fields when you construct your merge, including derived fields such as "Mailing Address." -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message ... There is some semantic confusion in Outlook. Outlook Address Book applies to what shows up on the Outlook toolbar; it also refers to an address book within the Outlook Address Book. The subsidiary address book I have that has content in it but which is of no value to my purposes, is the one labeled Contacts. The one labeled Outlook Address Book has nothing in it. If there truly are countless ways to do mail merges then obviously all of our efforts are for naught. The method I am looking for, however, which I believe I clearly stated previously, is one that can extract mailing addresses from Contacts and apply them to a letter or envelope in Word. Is there such a method? Word insists there is. Some parts of Outlook Help indicate there is. But first I must, it would seem to me, gain access to the mailing addresses, and I have found nothing in the several hours I've devoted to this, that shows me how to do that. "Russ Valentine [MVP-Outlook]" wrote in message ... There are countless ways to do mail merges and there is no way for anyone to know which method will suit your needs best. That's why there are Help files and online sites to document all those methods so you can use the one that works best for you. That's why I pointed you in that direction. Trying to anticipate which method might work best for you and spoon-feed you every step you might need is way beyond the scope of a newsgroup reply. I do not understand why you remain fixated on the Outlook Address Book when it is not in play. I do not understand why you cannot relay which of the mail merge methods you tried and what isn't working for you. It is not being dismissive to state you are requiring us to read your mind. It is simply the truth. No one can help you in a newsgroup when you don't clarify your question or provide the necessary troubleshooting information. To add to the problem, you are now posting conflicting information. Now you claim that "there is nothing in the Outlook Address Book." Previously you claimed it contained only electronic addresses, which of course is all it should contain. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message ... As I have repeatedly stated to you there is nothing in the Outlook Address Book, despite the fact that I have many Contacts in Personal Folders. How do I get to use the postal addresses in my Contacts in a Mail Merge? "I can post instructions on how to do a mail merge until I am blue in the face"--why don't you try that instead of being insulting and dismissive, as exemplified in the following? "You are still requiring us to read your mind." If that's an editorial "we" instead of what seems to be a royal "we" perhaps you have some people available to you who can understand my English? "Russ Valentine [MVP-Outlook]" wrote in message ... You have posted no information. I already explained that what you see in the Outlook Address Book is normal and has nothing to do with why you can't "extract" the postal address. I can post instructions on how to do a mail merge until I am blue in the face, but until you state why you can't follow them or why you can't use the postal address no one can help you. You are still requiring us to read your mind. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message .. . "But you did not state what you tried and what trouble you were having." NOT TRUE! I wrote, "I've tried a number of ways to get the addresses to the address book without success. When I go to Properties of a contact folder and create an address book, only Contacts with an email address or Fax number show up in the address book. Does that mean that I cannot use the address book for mail merge unless there is one of those associations?" You shot back, "We can't read minds you know." I've never known sarcasm, which from my reading of a number of your posts seems to be a common response of yours, to be a helpful technique in responding to someone's quandary. The site you referred me to re Outlook 2003 was of no help to my question, which you did not answer: "How can I extract the postal addresses from Outlook for use in a Word mail merge?" "Russ Valentine [MVP-Outlook]" wrote in message ... But you did not state what you tried and what trouble you were having. We can't read minds you know. Simple searches will turn up lots of places you can research mail merges: http://www.gmayor.com/mailmerge_from_outlook.htm -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message .. . BTW, I mentioned in my previous post (see below) that I had consulted Help. "Russ Valentine [MVP-Outlook]" wrote in message news Did you read the Help files? It's all there. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message ... That seems to be different from what both Outlook Help and Word indicate, but my unfamiliarity with the terminology may be at fault. How can I extract the postal addresses from Outlook for use in a Word mail merge? "Russ Valentine [MVP-Outlook]" wrote in message ... The Outlook Address Book Service only displays electronic addresses. That's what it's for. That has no bearing on a mail merge. You aren't merging to the address book. You are merging to your Contacts Folder. You only need the address book _service_ (not the view). The address book service is the transport for the merge. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message .. . Thanks. I've made Outlook my default mail program. However, I've tried a number of ways to get the addresses to the address book without success. When I go to Properties of a contact folder and create an address book, only Contacts with an email address or Fax number show up in the address book. Does that mean that I cannot use the address book for mail merge unless there is one of those associations? If so, if I were to create a fictitious email address or fax number, would that allow me to access, for mail merge, the street addresses of the Contacts? "Russ Valentine [MVP-Outlook]" wrote in message ... You must make Outlook your default mail program and your default Contacts manager. You must store your Contacts in Outlook. |
#17
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Outlook 2003, mail merge
Thank you. That's a good first step toward my objective. I looked all over
Outlook, including in Tools, for the Mail Merge, and could not find it. The Mail Merge pane in Word 2000: Tools, Mail Merge, Options, Get Data Neither Create Data Source, Open Data Source, or Address Book led me to the addresses in Outlook Contacts. What do I need to do to find my Outlook Contacts so that I can create a Data Source? "Russ Valentine [MVP-Outlook]" wrote in message ... There is no address book in Outlook. The address book interface is just another view of your Contacts Folder. All Contact data resides in Contacts Folders. A mail merge uses the information in your Contacts Folder. All postal address elements are available as merge fields when you construct your merge, including derived fields such as "Mailing Address." -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message ... There is some semantic confusion in Outlook. Outlook Address Book applies to what shows up on the Outlook toolbar; it also refers to an address book within the Outlook Address Book. The subsidiary address book I have that has content in it but which is of no value to my purposes, is the one labeled Contacts. The one labeled Outlook Address Book has nothing in it. If there truly are countless ways to do mail merges then obviously all of our efforts are for naught. The method I am looking for, however, which I believe I clearly stated previously, is one that can extract mailing addresses from Contacts and apply them to a letter or envelope in Word. Is there such a method? Word insists there is. Some parts of Outlook Help indicate there is. But first I must, it would seem to me, gain access to the mailing addresses, and I have found nothing in the several hours I've devoted to this, that shows me how to do that. "Russ Valentine [MVP-Outlook]" wrote in message ... There are countless ways to do mail merges and there is no way for anyone to know which method will suit your needs best. That's why there are Help files and online sites to document all those methods so you can use the one that works best for you. That's why I pointed you in that direction. Trying to anticipate which method might work best for you and spoon-feed you every step you might need is way beyond the scope of a newsgroup reply. I do not understand why you remain fixated on the Outlook Address Book when it is not in play. I do not understand why you cannot relay which of the mail merge methods you tried and what isn't working for you. It is not being dismissive to state you are requiring us to read your mind. It is simply the truth. No one can help you in a newsgroup when you don't clarify your question or provide the necessary troubleshooting information. To add to the problem, you are now posting conflicting information. Now you claim that "there is nothing in the Outlook Address Book." Previously you claimed it contained only electronic addresses, which of course is all it should contain. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message ... As I have repeatedly stated to you there is nothing in the Outlook Address Book, despite the fact that I have many Contacts in Personal Folders. How do I get to use the postal addresses in my Contacts in a Mail Merge? "I can post instructions on how to do a mail merge until I am blue in the face"--why don't you try that instead of being insulting and dismissive, as exemplified in the following? "You are still requiring us to read your mind." If that's an editorial "we" instead of what seems to be a royal "we" perhaps you have some people available to you who can understand my English? "Russ Valentine [MVP-Outlook]" wrote in message ... You have posted no information. I already explained that what you see in the Outlook Address Book is normal and has nothing to do with why you can't "extract" the postal address. I can post instructions on how to do a mail merge until I am blue in the face, but until you state why you can't follow them or why you can't use the postal address no one can help you. You are still requiring us to read your mind. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message .. . "But you did not state what you tried and what trouble you were having." NOT TRUE! I wrote, "I've tried a number of ways to get the addresses to the address book without success. When I go to Properties of a contact folder and create an address book, only Contacts with an email address or Fax number show up in the address book. Does that mean that I cannot use the address book for mail merge unless there is one of those associations?" You shot back, "We can't read minds you know." I've never known sarcasm, which from my reading of a number of your posts seems to be a common response of yours, to be a helpful technique in responding to someone's quandary. The site you referred me to re Outlook 2003 was of no help to my question, which you did not answer: "How can I extract the postal addresses from Outlook for use in a Word mail merge?" "Russ Valentine [MVP-Outlook]" wrote in message ... But you did not state what you tried and what trouble you were having. We can't read minds you know. Simple searches will turn up lots of places you can research mail merges: http://www.gmayor.com/mailmerge_from_outlook.htm -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message .. . BTW, I mentioned in my previous post (see below) that I had consulted Help. "Russ Valentine [MVP-Outlook]" wrote in message news Did you read the Help files? It's all there. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message ... That seems to be different from what both Outlook Help and Word indicate, but my unfamiliarity with the terminology may be at fault. How can I extract the postal addresses from Outlook for use in a Word mail merge? "Russ Valentine [MVP-Outlook]" wrote in message ... The Outlook Address Book Service only displays electronic addresses. That's what it's for. That has no bearing on a mail merge. You aren't merging to the address book. You are merging to your Contacts Folder. You only need the address book _service_ (not the view). The address book service is the transport for the merge. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message .. . Thanks. I've made Outlook my default mail program. However, I've tried a number of ways to get the addresses to the address book without success. When I go to Properties of a contact folder and create an address book, only Contacts with an email address or Fax number show up in the address book. Does that mean that I cannot use the address book for mail merge unless there is one of those associations? If so, if I were to create a fictitious email address or fax number, would that allow me to access, for mail merge, the street addresses of the Contacts? "Russ Valentine [MVP-Outlook]" wrote in message ... You must make Outlook your default mail program and your default Contacts manager. You must store your Contacts in Outlook. |
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Outlook 2003, mail merge
I just discovered that Outlook 2003 will not do a Mail Merge with my Word
2000. I can't afford the ninety plus dollars for a Word 2003 that I don't otherwise need. I have Outlook 98. Will that allow a Mail Merge with my Word 2000? "Bob Tyrka" wrote in message .. . Thank you. That's a good first step toward my objective. I looked all over Outlook, including in Tools, for the Mail Merge, and could not find it. The Mail Merge pane in Word 2000: Tools, Mail Merge, Options, Get Data Neither Create Data Source, Open Data Source, or Address Book led me to the addresses in Outlook Contacts. What do I need to do to find my Outlook Contacts so that I can create a Data Source? "Russ Valentine [MVP-Outlook]" wrote in message ... There is no address book in Outlook. The address book interface is just another view of your Contacts Folder. All Contact data resides in Contacts Folders. A mail merge uses the information in your Contacts Folder. All postal address elements are available as merge fields when you construct your merge, including derived fields such as "Mailing Address." -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message ... There is some semantic confusion in Outlook. Outlook Address Book applies to what shows up on the Outlook toolbar; it also refers to an address book within the Outlook Address Book. The subsidiary address book I have that has content in it but which is of no value to my purposes, is the one labeled Contacts. The one labeled Outlook Address Book has nothing in it. If there truly are countless ways to do mail merges then obviously all of our efforts are for naught. The method I am looking for, however, which I believe I clearly stated previously, is one that can extract mailing addresses from Contacts and apply them to a letter or envelope in Word. Is there such a method? Word insists there is. Some parts of Outlook Help indicate there is. But first I must, it would seem to me, gain access to the mailing addresses, and I have found nothing in the several hours I've devoted to this, that shows me how to do that. "Russ Valentine [MVP-Outlook]" wrote in message ... There are countless ways to do mail merges and there is no way for anyone to know which method will suit your needs best. That's why there are Help files and online sites to document all those methods so you can use the one that works best for you. That's why I pointed you in that direction. Trying to anticipate which method might work best for you and spoon-feed you every step you might need is way beyond the scope of a newsgroup reply. I do not understand why you remain fixated on the Outlook Address Book when it is not in play. I do not understand why you cannot relay which of the mail merge methods you tried and what isn't working for you. It is not being dismissive to state you are requiring us to read your mind. It is simply the truth. No one can help you in a newsgroup when you don't clarify your question or provide the necessary troubleshooting information. To add to the problem, you are now posting conflicting information. Now you claim that "there is nothing in the Outlook Address Book." Previously you claimed it contained only electronic addresses, which of course is all it should contain. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message ... As I have repeatedly stated to you there is nothing in the Outlook Address Book, despite the fact that I have many Contacts in Personal Folders. How do I get to use the postal addresses in my Contacts in a Mail Merge? "I can post instructions on how to do a mail merge until I am blue in the face"--why don't you try that instead of being insulting and dismissive, as exemplified in the following? "You are still requiring us to read your mind." If that's an editorial "we" instead of what seems to be a royal "we" perhaps you have some people available to you who can understand my English? "Russ Valentine [MVP-Outlook]" wrote in message ... You have posted no information. I already explained that what you see in the Outlook Address Book is normal and has nothing to do with why you can't "extract" the postal address. I can post instructions on how to do a mail merge until I am blue in the face, but until you state why you can't follow them or why you can't use the postal address no one can help you. You are still requiring us to read your mind. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message .. . "But you did not state what you tried and what trouble you were having." NOT TRUE! I wrote, "I've tried a number of ways to get the addresses to the address book without success. When I go to Properties of a contact folder and create an address book, only Contacts with an email address or Fax number show up in the address book. Does that mean that I cannot use the address book for mail merge unless there is one of those associations?" You shot back, "We can't read minds you know." I've never known sarcasm, which from my reading of a number of your posts seems to be a common response of yours, to be a helpful technique in responding to someone's quandary. The site you referred me to re Outlook 2003 was of no help to my question, which you did not answer: "How can I extract the postal addresses from Outlook for use in a Word mail merge?" "Russ Valentine [MVP-Outlook]" wrote in message ... But you did not state what you tried and what trouble you were having. We can't read minds you know. Simple searches will turn up lots of places you can research mail merges: http://www.gmayor.com/mailmerge_from_outlook.htm -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message .. . BTW, I mentioned in my previous post (see below) that I had consulted Help. "Russ Valentine [MVP-Outlook]" wrote in message news Did you read the Help files? It's all there. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message ... That seems to be different from what both Outlook Help and Word indicate, but my unfamiliarity with the terminology may be at fault. How can I extract the postal addresses from Outlook for use in a Word mail merge? "Russ Valentine [MVP-Outlook]" wrote in message ... The Outlook Address Book Service only displays electronic addresses. That's what it's for. That has no bearing on a mail merge. You aren't merging to the address book. You are merging to your Contacts Folder. You only need the address book _service_ (not the view). The address book service is the transport for the merge. -- Russ Valentine [MVP-Outlook] "Bob Tyrka" wrote in message .. . Thanks. I've made Outlook my default mail program. However, I've tried a number of ways to get the addresses to the address book without success. When I go to Properties of a contact folder and create an address book, only Contacts with an email address or Fax number show up in the address book. Does that mean that I cannot use the address book for mail merge unless there is one of those associations? If so, if I were to create a fictitious email address or fax number, would that allow me to access, for mail merge, the street addresses of the Contacts? "Russ Valentine [MVP-Outlook]" wrote in message ... You must make Outlook your default mail program and your default Contacts manager. You must store your Contacts in Outlook. |
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Outlook 2003, mail merge
Bob Tyrka wrote:
I just discovered that Outlook 2003 will not do a Mail Merge with my Word 2000. I can't afford the ninety plus dollars for a Word 2003 that I don't otherwise need. I have Outlook 98. Will that allow a Mail Merge with my Word 2000? I believe the only version of Outlook that doesn't require the same version or Word is Outlook 2000. I believe Outlook 2000 would allow Word 97/98 as well as Word 2000, but it should be easy enough to test, since all it will cost you to do so is time. -- Brian Tillman [MVP-Outlook] |
#20
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Outlook 2003, mail merge
Thanks, Brian. Do you know where I can get a CD of Outlook 2000?
"Brian Tillman" wrote in message ... Bob Tyrka wrote: I just discovered that Outlook 2003 will not do a Mail Merge with my Word 2000. I can't afford the ninety plus dollars for a Word 2003 that I don't otherwise need. I have Outlook 98. Will that allow a Mail Merge with my Word 2000? I believe the only version of Outlook that doesn't require the same version or Word is Outlook 2000. I believe Outlook 2000 would allow Word 97/98 as well as Word 2000, but it should be easy enough to test, since all it will cost you to do so is time. -- Brian Tillman [MVP-Outlook] |
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