How to copy Outlook contacts

Hi. I have Outlook 2002 (10.2627.2625). How do I copy my "Contacts,"
either all of them or only selected contacts or groups to share with
another person? I'm not sure what type of file/extension to even look
for on my computer to copy. TIA for any help. :-)

Brandy

I forgot to ask once I've copied my contacts, how do I transfer them to
another computer without wiping out that person's contacts; I just want
to add my contacts to hers. Thanks. :-)


On Jan 25, 4:12 pm, "gnGracie" wrote:
Hi. I have Outlook 2002 (10.2627.2625). How do I copy my "Contacts,"
either all of them or only selected contacts or groups to share with
another person? I'm not sure what type of file/extension to even look
for on my computer to copy. TIA for any help. :-)

Brandy

gnGracie wrote:

Hi. I have Outlook 2002 (10.2627.2625). How do I copy my "Contacts,"
either all of them or only selected contacts or groups to share with
another person? I'm not sure what type of file/extension to even look
for on my computer to copy. TIA for any help. :-)

Create a new PST with FileNewOutlook Data File. Browse to the folder
where you'ld like it to be (or accept the default), give it a file name (or
accept the default - but I'd change it. It will have a file extension of
".pst"), and click OK. Give it a display name (or accept the default of
"Personal Folders" - but I'd change it), anc click Finish. The new PST will
be added to your Folder List. Right-click your Contacts folder and drag it
to the new PST. Release the mouse button and choose Copy. When the copy
completes, right-click the root of the PST (it will be named whatever you
chose for "display name" above) and choose Close. Close Outlook.

Put the new PST on whatever transfer medium you have that both you and your
intended recipient can access, such as a CD or a flash drive. You could
even mail it to them, but you should probably change the file extension to
something other than ".pst" before you do. When the other person gets it,
he or she should save it to the hard drive (in any folder that does not
contain another PST of the same name), make sure it is not read only, make
sure its extension is ".pst" again. then start Outlook. IN Outlook, s/he
should click FIleOpenOutlook Data File. The PST will be added to their
Folder List and they'll have access to all of the contacts you put in it
exactly as they were on your machine. The recipient can then drag-and-drop
the contact entries to whatever folders are appropriate.
--
Brian Tillman

Hi Brian and thanks so much for your help. I can't get past the first
step. Whenever I try to "create a new PST with FileNewOutlook Data
File" I get an "OPERATION FAILED" error message and it won't let me go
any further. Any ideas about how I can get around this?

P.S. I'm not sure if it makes a difference, but I sync my Outlook with
OE on my Dell Axim (a PDA).

Thanks again. :-)

Brandy

Dangit, I hit send too fast. I was trying to do it out of the "today"
menu rather than the contacts menu. Sorry bout that (it's been a long
day).

Okay, I created the new pst file and saved it, but it's not showing up
in my folders list (from Outlook Contacts). So, what am I doing wrong
here?

Again, thanks so much for everything. :-)

Brandy

I'm scaring myself here, Brian. I'm now getting the message (whenever
I open up Outlook):

PERSONAL FOLDERS: The file C:\documents and settings...pst could not
be found

Then I hit OK and get

CREATE/OPEN PERSONAL FOLDER FILES

I exit out of this one by clicking the X.

My contacts are intact, but I'm not sure how to get rid of this message
now. The pst file I created is now in the same folder as my original
pst file, so I have "contacts" and "Brandy's contacts" and I'm afraid
to delete them. I believe I'll call it a night and return tomorrow
with fresh eyes and head. Don't give up hope on me, please. Just walk
me through a little bit more (smiling and batting my eyes sweetly).
Thanks so much. :-)

Brandy

gnGracie wrote:

Dangit, I hit send too fast. I was trying to do it out of the "today"
menu rather than the contacts menu. Sorry bout that (it's been a long
day).

Okay, I created the new pst file and saved it, but it's not showing up
in my folders list (from Outlook Contacts). So, what am I doing wrong
here?

As I said, it will show up in the Folder List. Display the Folder List so
you can see all folders.
--
Brian Tillman

gnGracie wrote:

I'm scaring myself here, Brian. I'm now getting the message (whenever
I open up Outlook):

PERSONAL FOLDERS: The file C:\documents and settings...pst could not
be found

You've moved a PST without removing it from the mail profile. Is the file
name of the PST in this error message the name of the PST you created or the
name of the PST you were using. I suspect the former, but please verify.

My contacts are intact, but I'm not sure how to get rid of this
message now. The pst file I created is now in the same folder as my
original pst file, so I have "contacts" and "Brandy's contacts" and
I'm afraid to delete them. I believe I'll call it a night and return
tomorrow with fresh eyes and head. Don't give up hope on me, please.
Just walk me through a little bit more (smiling and batting my eyes
sweetly). Thanks so much. :-)

Click FileData File Management and tell me what you see.
--
Brian Tillman

Hi Brian

I want to branch off the topic just a little and hopefully it won't disrupt
the thread.

I'm working in the BCM discussion group on a failure in Outlook. That
discussion has lead to copying my existing Outlook data to a new profile. I
got the new profile built and was able to connect the old .pst file to it.
However, it can only see the mail, not the contact information.

This thread is about the contact data so....

The step above where you right click on the contacts folder.... Is that
done inside Outlook? Are the contacts folders separate files from the .pst?

Tom

tcarp wrote:

I'm working in the BCM discussion group on a failure in Outlook. That
discussion has lead to copying my existing Outlook data to a new
profile. I got the new profile built and was able to connect the old
.pst file to it. However, it can only see the mail, not the contact
information.

If you used FileOpenOutlook Data File to open the PST, then you'll have
access to all the data it contains. Make sure you use the Folder List view
if you want to see not only mail folders, but other folders as well. The
Mail view shows only mail folders and won't show Contacts, even if they're
there.

The step above where you right click on the contacts folder.... Is
that done inside Outlook?

Yes.

Are the contacts folders separate files from the .pst?

No. All Outlook data is in the same file.
--
Brian Tillman