Labels

We have just starting using Office 2003 after using Word
Perfect forever. I have a file that is labels, but when I
open the file in Word it comes up just as a single
column. How can I get these names on Avery 5160 labels?

Take a look at http://www.gmayor.com/convert_labels...mail_merge.htm.
This may help. You can't directly convert them because WP labels are very
different animals from Word labels (which are simply specially formatted
tables).

General Info on moving from Word Perfect to Word:

Word and Word Perfect work very differently from one another. Each program's
methods have strengths and weaknesses; but, if you try to use one of these
programs as if it were the other, it is like pushing on a string! You can
easily make a lot of extra work for yourself. If you are unwilling to take
the time to learn to use Word's methods, you should stick to using Word Pad.
You'll have a lot less grief, although you'll miss out on a lot of raw
power.

See http://www.addbalance.com/word/wordperfect.htm
http://www.mvps.org/word/FAQs/Genera...ordPerfect.htm
http://www.mvps.org/word/FAQs/Genera...AndGotchas.htm
http://www.mvps.org/word/FAQs/General/RevealCodes.htm
http://www.mvps.org/word/FAQs/Genera...Converters.htm
http://businesssoft.about.com/comput.../blconvert.htm
for information on Word for Word Perfect users.

For mo
http://www.mvps.org/word/FAQs/Custom...platePart2.htm
http://www.mvps.org/word/FAQs/Custom...platePart1.htm
http://www.addbalance.com/usersguide/templates.htm
http://www.mvps.org/word/FAQs/Number...gExplained.htm
http://www.addbalance.com/usersguide/styles.htm
http://www.mvps.org/word/FAQs/Custom...latesStore.htm

In Word 2000 (or later) You can get the function keys to display in a
special toolbar at the bottom of the screen if you want (something like
pressing F3 twice in WP). The following macro will do this.
Sub ShowMeFunctionKeys()
Commandbars("Function Key Display").Visible = True
End Sub
--

Word's Extend key (F8) gives something similar to block processing.

Learn about Styles - really learn!
http://www.addbalance.com/usersguide/styles.htm I resisted for years and now
regret every day of those years because although that string was still very
hard to push, it kept getting longer and longer, and had some very important
projects tied to it! Once you understand styles and the Word concept of
organizing things into Chinese boxes everything falls into place and instead
of pushing a string, you can push a button that turns on the very powerful
text processing machine known as Microsoft Word and it will start doing your
work for you instead of running around behind you trying to undo what you
just thought you did.

Finally, in WP a lot of people use macros to hold chunks of text -
boilerplate. In Word this function is filled by Templates, AutoText and
AutoCorrect, not macros. Follow the links at
http://addbalance.com/word/wordwebre...s.htm#AutoText for more
information on these tools.
It's a lot of reading, I know. It's OK to chunk it down and do a bit each
day, but I would recommend that you make it a top priority to do that bit
each day.
You can use FILLIN and ASK fields or UserForms to query the user. For some
form documents, Word's "online forms" work very well. For more about online
forms, follow the links at
http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm especially Dian
Chapman's series of articles.

As for converting documents from Word Perfect to use in Word... In a word,
don't plan on it. I would not recommend using converted documents long-term.
They will be filled with formatting anomolies that will get you at the worst
time. This is especially true of any documents containing automatic
numbering or bullets. Try recreating form documents in Word using the
following process:
In Word Perfect (if you still have it, in Word if not) save your files as
text files.
Use your converted files as references to show you how you want your
formatting to look.
Create a new document in Word and insert the text from the text file. Save
this new document as a Word template. Format it the way you want using
styles, not direct formatting. Save it again.
To use a template within Word, use File = New and pick your template. This
will create a new document for you.

General practice in WP is to have a document and copy and edit it to create
a new document. This is not good practice in Word. In Word, construct a
good, tight, template for your documents and use that template when
constructing new documents. Among other things, this can avoid embarrassing
"metadata" http://www.addbalance.com/usersguide/metadata.htm and things like
surprise headers and footers from creeping into new documents.


--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.



"Lydia Thompson" wrote in message
...
We have just starting using Office 2003 after using Word
Perfect forever. I have a file that is labels, but when I
open the file in Word it comes up just as a single
column. How can I get these names on Avery 5160 labels?

There are some macros available on the downloads page of my web site to
address the problems of label conversion between Word Perfect and Word.

--

Graham Mayor - Word MVP

Web site www.gmayor.com
Word MVP web site www.mvps.org/word




Charles Kenyon wrote:
Take a look at
http://www.gmayor.com/convert_labels...mail_merge.htm. This may
help. You can't directly convert them because WP labels are very
different animals from Word labels (which are simply specially
formatted tables).

General Info on moving from Word Perfect to Word:

Word and Word Perfect work very differently from one another. Each
program's methods have strengths and weaknesses; but, if you try to
use one of these programs as if it were the other, it is like pushing
on a string! You can easily make a lot of extra work for yourself. If
you are unwilling to take the time to learn to use Word's methods,
you should stick to using Word Pad. You'll have a lot less grief,
although you'll miss out on a lot of raw power.

See http://www.addbalance.com/word/wordperfect.htm
http://www.mvps.org/word/FAQs/Genera...ordPerfect.htm
http://www.mvps.org/word/FAQs/Genera...AndGotchas.htm
http://www.mvps.org/word/FAQs/General/RevealCodes.htm
http://www.mvps.org/word/FAQs/Genera...Converters.htm
http://businesssoft.about.com/comput.../blconvert.htm
for information on Word for Word Perfect users.

For mo
http://www.mvps.org/word/FAQs/Custom...platePart2.htm
http://www.mvps.org/word/FAQs/Custom...platePart1.htm
http://www.addbalance.com/usersguide/templates.htm
http://www.mvps.org/word/FAQs/Number...gExplained.htm
http://www.addbalance.com/usersguide/styles.htm
http://www.mvps.org/word/FAQs/Custom...latesStore.htm

In Word 2000 (or later) You can get the function keys to display in a
special toolbar at the bottom of the screen if you want (something
like pressing F3 twice in WP). The following macro will do this.
Sub ShowMeFunctionKeys()
Commandbars("Function Key Display").Visible = True
End Sub
--

Word's Extend key (F8) gives something similar to block processing.

Learn about Styles - really learn!
http://www.addbalance.com/usersguide/styles.htm I resisted for years
and now regret every day of those years because although that string
was still very hard to push, it kept getting longer and longer, and
had some very important projects tied to it! Once you understand
styles and the Word concept of organizing things into Chinese boxes
everything falls into place and instead of pushing a string, you can
push a button that turns on the very powerful text processing machine
known as Microsoft Word and it will start doing your work for you
instead of running around behind you trying to undo what you just
thought you did.

Finally, in WP a lot of people use macros to hold chunks of text -
boilerplate. In Word this function is filled by Templates, AutoText
and AutoCorrect, not macros. Follow the links at
http://addbalance.com/word/wordwebre...s.htm#AutoText for more
information on these tools.
It's a lot of reading, I know. It's OK to chunk it down and do a bit
each day, but I would recommend that you make it a top priority to do
that bit each day.
You can use FILLIN and ASK fields or UserForms to query the user.
For some form documents, Word's "online forms" work very well. For
more about online forms, follow the links at
http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm
especially Dian Chapman's series of articles.

As for converting documents from Word Perfect to use in Word... In a
word, don't plan on it. I would not recommend using converted
documents long-term. They will be filled with formatting anomolies
that will get you at the worst time. This is especially true of any
documents containing automatic numbering or bullets. Try recreating
form documents in Word using the following process:
In Word Perfect (if you still have it, in Word if not) save your
files as text files.
Use your converted files as references to show you how you want your
formatting to look.
Create a new document in Word and insert the text from the text file.
Save this new document as a Word template. Format it the way you want
using styles, not direct formatting. Save it again.
To use a template within Word, use File = New and pick your
template. This will create a new document for you.

General practice in WP is to have a document and copy and edit it to
create a new document. This is not good practice in Word. In Word,
construct a good, tight, template for your documents and use that
template when constructing new documents. Among other things, this
can avoid embarrassing "metadata"
http://www.addbalance.com/usersguide/metadata.htm and things like
surprise headers and footers from creeping into new documents.



"Lydia Thompson" wrote in
message ...
We have just starting using Office 2003 after using Word
Perfect forever. I have a file that is labels, but when I
open the file in Word it comes up just as a single
column. How can I get these names on Avery 5160 labels?