help with macros

Hi All.

I have to create a mail merge button which when clicked will merge specific
selected feilds from a word document and create a label tag.


I want to know if this can be automated and done. Ideally the user should be
prompted for what to enter and based on his input the values should be
displayed as a label.

Thanks for your help in advance.

This doesn't sound much like a merge to me? You appear to want to extract
information from a document and create a label from that information? That
being the case, what is the information and how will the macro recognize it
from the document?

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


vandy wrote:
Hi All.

I have to create a mail merge button which when clicked will merge
specific selected feilds from a word document and create a label tag.


I want to know if this can be automated and done. Ideally the user
should be prompted for what to enter and based on his input the
values should be displayed as a label.

Thanks for your help in advance.

Hi Graham,

Yes you are right. I need to extract specific field values from a word
document and create a label tag out of it.

I have an inspection report which has project data like Project desc,
project no, Component desc, Dwg no input. I have to extract this information
and create a product tag. Is this possible.
I am not very good at macros. So any macro example which extracts data to
print will be of immense help.

Thanks in advance.


"Graham Mayor" wrote:

This doesn't sound much like a merge to me? You appear to want to extract
information from a document and create a label from that information? That
being the case, what is the information and how will the macro recognize it
from the document?

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


vandy wrote:
Hi All.

I have to create a mail merge button which when clicked will merge
specific selected feilds from a word document and create a label tag.


I want to know if this can be automated and done. Ideally the user
should be prompted for what to enter and based on his input the
values should be displayed as a label.

Thanks for your help in advance.

You would have to advise how the data is arranged in the reports, is the
data always arranged in that way, etc. before anyone could suggest a macro
to you.

You might want to think however about designing the reports so that the data
extraction is facilitated.

See

http://www.mousetrax.com/techpage.html#autoforms


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"vandy" wrote in message
...
Hi Graham,

Yes you are right. I need to extract specific field values from a word
document and create a label tag out of it.

I have an inspection report which has project data like Project desc,
project no, Component desc, Dwg no input. I have to extract this
information
and create a product tag. Is this possible.
I am not very good at macros. So any macro example which extracts data to
print will be of immense help.

Thanks in advance.


"Graham Mayor" wrote:

This doesn't sound much like a merge to me? You appear to want to extract
information from a document and create a label from that information?
That
being the case, what is the information and how will the macro recognize
it
from the document?

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


vandy wrote:
Hi All.

I have to create a mail merge button which when clicked will merge
specific selected feilds from a word document and create a label tag.


I want to know if this can be automated and done. Ideally the user
should be prompted for what to enter and based on his input the
values should be displayed as a label.

Thanks for your help in advance.

Hello Doug,

Thanks for your reply. I have gone through the Auto Form document and would
require some help.

Bear with me I am not very good at macros and dont totally understand the
concept of bookmark. If I am not wrong Bookmark gives you the location of
each feild typed in.


With my limited knowlege i have created a form which has input text feilds
to store information of the user. I am attempting to extract these values. I
have named each text box form feild with a book mark.

PROJECT DESCRIPTION : [ ] COMPONENT [ ]

MPI NO [ ] DRAWING# [ ] REV NO [ ] ASSEMBLY DWG [ ]

TOT QTY [ ]

each square bracket representing a text form feild with bookmarks for each
feild. Now how to extract the values for these once the user inputs them. The
order of these entries do not change. Based on the entries i have to create
a product tag for merging labels. Is this possible. How do i proceed from
here.


"Doug Robbins - Word MVP" wrote:

You would have to advise how the data is arranged in the reports, is the
data always arranged in that way, etc. before anyone could suggest a macro
to you.

You might want to think however about designing the reports so that the data
extraction is facilitated.

See

http://www.mousetrax.com/techpage.html#autoforms


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"vandy" wrote in message
...
Hi Graham,

Yes you are right. I need to extract specific field values from a word
document and create a label tag out of it.

I have an inspection report which has project data like Project desc,
project no, Component desc, Dwg no input. I have to extract this
information
and create a product tag. Is this possible.
I am not very good at macros. So any macro example which extracts data to
print will be of immense help.

Thanks in advance.


"Graham Mayor" wrote:

This doesn't sound much like a merge to me? You appear to want to extract
information from a document and create a label from that information?
That
being the case, what is the information and how will the macro recognize
it
from the document?

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


vandy wrote:
Hi All.

I have to create a mail merge button which when clicked will merge
specific selected feilds from a word document and create a label tag.


I want to know if this can be automated and done. Ideally the user
should be prompted for what to enter and based on his input the
values should be displayed as a label.

Thanks for your help in advance.

http://gregmaxey.mvps.org/Extract_Form_Data.htm will show you how to extract
data from a form, however, if the object of the exercise is for a user to
input data into the form and produce a label, then the following macro will
do that (with certain provisos)

Sub GetContent()
Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String
Dim iC, iR As Integer
Dim bProtected As Boolean

'Unprotect the file
If ActiveDocument.ProtectionType wdNoProtection Then
bProtected = True
ActiveDocument.Unprotect Password:=""
End If
'Get the field content
f1 = ActiveDocument.FormFields("Text1").Result
f2 = ActiveDocument.FormFields("Text2").Result
f3 = ActiveDocument.FormFields("Text3").Result
f4 = ActiveDocument.FormFields("Text4").Result
f5 = ActiveDocument.FormFields("Text5").Result
f6 = ActiveDocument.FormFields("Text6").Result
f7 = ActiveDocument.FormFields("Text7").Result
'assemble the content with associated text
sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _
& vbCr & "MPI No " & f3 & " DRAWING# " & f4 _
& " REV NO " & f5 & " ASSEMBLY DWG " & f6 _
& vbCr & "TOT QTY " & f7
'Choose the label position
Rows:
iR = InputBox("Print label on which row?", "Labels Row", 1)
If iR 7 Then 'edit number to match label stock
MsgBox "There are only seven rows!", vbCritical, "Label Rows"
GoTo Rows:
End If
Columns:
iC = InputBox("Print label in which column?", "Labels Column", 1)
If iR 2 Then 'edit number to match label stock
MsgBox "There are only 2 columns!", vbCritical, "Label Columns"
GoTo Columns:
End If
'Print the label
Application.MailingLabel.PrintOut Name:="AE (2x7)", Address:=sLayout, _
ExtractAddress:=False, SingleLabel:=True, _
Row:=iR, Column:=iC
'Reprotect the document.
If bProtected = True Then
ActiveDocument.Protect _
Type:=wdAllowOnlyFormFields, NoReset:=True, Password:=""
End If
End Sub


http://www.gmayor.com/installing_macro.htm
The label pattern - here a custom label on my PC is
AE (2x7)
This name must be changed to match the label format you are using.
To get the correct label name record a macro of printing anything to that
label format and extract the name from the resulting macro.
That label must be large enough to fit the text as shown in the message
prompt.
Edit the macro to match your label format (rows and columns)
The fieldnames shown in f1 to f7 are the default names. If you have named
the field bookmarks differently to give more meaningful descriptions, you
will have to change the bookmark names Text1-7


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


vandy wrote:
Hello Doug,

Thanks for your reply. I have gone through the Auto Form document and
would require some help.

Bear with me I am not very good at macros and dont totally understand
the concept of bookmark. If I am not wrong Bookmark gives you the
location of each feild typed in.


With my limited knowlege i have created a form which has input text
feilds to store information of the user. I am attempting to extract
these values. I have named each text box form feild with a book mark.

PROJECT DESCRIPTION : [ ] COMPONENT [ ]

MPI NO [ ] DRAWING# [ ] REV NO [ ] ASSEMBLY DWG [ ]

TOT QTY [ ]

each square bracket representing a text form feild with bookmarks for
each feild. Now how to extract the values for these once the user
inputs them. The order of these entries do not change. Based on the
entries i have to create a product tag for merging labels. Is this
possible. How do i proceed from here.


"Doug Robbins - Word MVP" wrote:

You would have to advise how the data is arranged in the reports, is
the data always arranged in that way, etc. before anyone could
suggest a macro to you.

You might want to think however about designing the reports so that
the data extraction is facilitated.

See

http://www.mousetrax.com/techpage.html#autoforms


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"vandy" wrote in message
...
Hi Graham,

Yes you are right. I need to extract specific field values from a
word document and create a label tag out of it.

I have an inspection report which has project data like Project
desc, project no, Component desc, Dwg no input. I have to extract
this information
and create a product tag. Is this possible.
I am not very good at macros. So any macro example which extracts
data to print will be of immense help.

Thanks in advance.


"Graham Mayor" wrote:

This doesn't sound much like a merge to me? You appear to want to
extract information from a document and create a label from that
information? That
being the case, what is the information and how will the macro
recognize it
from the document?

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


vandy wrote:
Hi All.

I have to create a mail merge button which when clicked will merge
specific selected feilds from a word document and create a label
tag.


I want to know if this can be automated and done. Ideally the user
should be prompted for what to enter and based on his input the
values should be displayed as a label.

Thanks for your help in advance.