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Extracting from Crosstab query
Hi
I have a fingerprint time attendance system running, with its software that uses a microsoft access db. it currently has a crosstab query that results as follows (See below) I am only interested in the first time, and the last time for that day (to calc hours at site), but it goes and increments the column each time a finger is scanned (as you can see below) How can I make another query that will only work on the first time (colum 1), and the last time (whatever is the last colum that has the time in.) number NAME CARDID DEPARTMENT DATE RECORDS 1 2 3 4 5 4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/04 2 07:20:59 13:09:59 4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/12 5 08:35:59 08:55:59 09:24:59 15:52:59 16:17:59 4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/13 2 08:57:59 12:54:59 4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/14 4 08:20:59 13:30:59 15:24:59 16:11:59 4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/18 2 08:27:59 16:56:59 4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/19 2 08:13:59 16:36:59 4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/20 2 08:21:59 16:18:59 4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/21 1 08:16:59 5 SP 0000000005 Jireh Electrical 2010/05/12 2 08:39:59 16:18:59 5 SP 0000000005 Jireh Electrical 2010/05/13 2 08:57:59 16:21:59 5 SP 0000000005 Jireh Electrical 2010/05/14 2 08:21:59 16:11:59 5 SP 0000000005 Jireh Electrical 2010/05/17 2 08:16:59 16:32:59 The SQL is as follows :\ TRANSFORM First(CStr(CVDate(T.sign_time-Int(T.sign_time)))) AS sign_time SELECT T.emp_id AS [number], E.emp_name AS NAME, T.card_id AS CARDID, D.depart_Name AS DEPARTMENT, CVDate(Int([T].[sign_time])) AS [DATE], Max(T.mark) AS RECORDS FROM TimeRecords AS T, Employee AS E, Depart AS D WHERE (((T.emp_id)=[E].[emp_id]) AND ((E.depart_id)=[d].[depart_id]) AND ((T.mark) Is Not Null) AND ((T.sign_time)=[E].[hire_date])) GROUP BY T.emp_id, E.emp_name, T.card_id, D.depart_Name, CVDate(Int([T].[sign_time])) ORDER BY T.emp_id, CVDate(Int([T].[sign_time])) PIVOT T.mark; Thanks Peter |
#2
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Extracting from Crosstab query
Instead of
.... FROM TimeRecords AS T, Employee AS e, Depart AS D WHERE (((T.emp_id)=[E].[emp_id]) AND ((E.depart_id)=[d].[depart_id]) AND ((T.mark) Is Not Null) AND ((T.sign_time)=[E].[hire_date])) .... Try making a query, q, which pumps the required data, but limited to the earliest and latest dateStamp: SELECT T.emp_id, e.emp_name, t.card_id, d.depart_name, MIN(t.sign_date), MAX(t.sign_date) FROM TimeRecords AS T, Employee AS e, Depart AS D WHERE (((T.emp_id)=[E].[emp_id]) AND ((E.depart_id)=[d].[depart_id]) AND ((T.mark) Is Not Null) AND ((T.sign_time)=[E].[hire_date])) GROUP BY T.emp_id, e.emp_name, t.card_id, d.depart_name And use that query (which already have only the minimum and maximum sign_date) to built your crosstab (if it is still required to have a crosstab). Vanderghast, Access MVP "Peter Kolbe" wrote in message ... Hi I have a fingerprint time attendance system running, with its software that uses a microsoft access db. it currently has a crosstab query that results as follows (See below) I am only interested in the first time, and the last time for that day (to calc hours at site), but it goes and increments the column each time a finger is scanned (as you can see below) How can I make another query that will only work on the first time (colum 1), and the last time (whatever is the last colum that has the time in.) number NAME CARDID DEPARTMENT DATE RECORDS 1 2 3 4 5 4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/04 2 07:20:59 13:09:59 4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/12 5 08:35:59 08:55:59 09:24:59 15:52:59 16:17:59 4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/13 2 08:57:59 12:54:59 4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/14 4 08:20:59 13:30:59 15:24:59 16:11:59 4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/18 2 08:27:59 16:56:59 4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/19 2 08:13:59 16:36:59 4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/20 2 08:21:59 16:18:59 4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/21 1 08:16:59 5 SP 0000000005 Jireh Electrical 2010/05/12 2 08:39:59 16:18:59 5 SP 0000000005 Jireh Electrical 2010/05/13 2 08:57:59 16:21:59 5 SP 0000000005 Jireh Electrical 2010/05/14 2 08:21:59 16:11:59 5 SP 0000000005 Jireh Electrical 2010/05/17 2 08:16:59 16:32:59 The SQL is as follows :\ TRANSFORM First(CStr(CVDate(T.sign_time-Int(T.sign_time)))) AS sign_time SELECT T.emp_id AS [number], E.emp_name AS NAME, T.card_id AS CARDID, D.depart_Name AS DEPARTMENT, CVDate(Int([T].[sign_time])) AS [DATE], Max(T.mark) AS RECORDS FROM TimeRecords AS T, Employee AS E, Depart AS D WHERE (((T.emp_id)=[E].[emp_id]) AND ((E.depart_id)=[d].[depart_id]) AND ((T.mark) Is Not Null) AND ((T.sign_time)=[E].[hire_date])) GROUP BY T.emp_id, E.emp_name, T.card_id, D.depart_Name, CVDate(Int([T].[sign_time])) ORDER BY T.emp_id, CVDate(Int([T].[sign_time])) PIVOT T.mark; Thanks Peter |
#3
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Extracting from Crosstab query
Instead of a Crosstab, how about using a simple aggregate (totals query)
SELECT T.emp_id AS [number] , E.emp_name AS EmpNAME , T.card_id AS CARDID , D.depart_Name AS DEPARTMENT , DateValue([T].[sign_time]) AS [WorkDay] , Max(TImeValue(sign_Time)) as TimeOut , Min(TimeValue(sign_Time)) as TimeIn , Max(T.mark) AS RECORDS FROM TimeRecords AS T , Employee AS E , Depart AS D WHERE (((T.emp_id)=[E].[emp_id]) AND ((E.depart_id)=[d].[depart_id]) AND ((T.mark) Is Not Null) AND ((T.sign_time)=[E].[hire_date])) GROUP BY T.emp_id AS [number] , E.emp_name , T.card_id , D.depart_Name , DateValue([T].[sign_time]) ORDER BY T.emp_id, DateValue([T].[sign_time]) Also for efficiency I would use joins rather than criteria in the where clause SELECT T.emp_id AS [number] , E.emp_name AS EmpNAME , T.card_id AS CARDID , D.depart_Name AS DEPARTMENT , DateValue([T].[sign_time]) AS [WorkDay] , Max(TImeValue(sign_Time)) as TimeOut , Min(TimeValue(sign_Time)) as TimeIn , Max(T.mark) AS RECORDS FROM (TimeRecords AS T INNER JOIN Employee AS E ON T.emp_id=[E].[emp_id]) INNER JOIN Depart AS D ON E.depart_id=[d].[depart_id] WHERE T.mark Is Not Null AND T.sign_time=[E].[hire_date] GROUP BY T.emp_id AS [number] , E.emp_name , T.card_id , D.depart_Name , DateValue([T].[sign_time]) ORDER BY T.emp_id, DateValue([T].[sign_time]) John Spencer Access MVP 2002-2005, 2007-2010 The Hilltop Institute University of Maryland Baltimore County Peter Kolbe wrote: Hi I have a fingerprint time attendance system running, with its software that uses a microsoft access db. it currently has a crosstab query that results as follows (See below) I am only interested in the first time, and the last time for that day (to calc hours at site), but it goes and increments the column each time a finger is scanned (as you can see below) How can I make another query that will only work on the first time (colum 1), and the last time (whatever is the last colum that has the time in.) number NAME CARDID DEPARTMENT DATE RECORDS 1 2 3 4 5 4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/04 2 07:20:59 13:09:59 4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/12 5 08:35:59 08:55:59 09:24:59 15:52:59 16:17:59 4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/13 2 08:57:59 12:54:59 4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/14 4 08:20:59 13:30:59 15:24:59 16:11:59 4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/18 2 08:27:59 16:56:59 4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/19 2 08:13:59 16:36:59 4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/20 2 08:21:59 16:18:59 4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/21 1 08:16:59 5 SP 0000000005 Jireh Electrical 2010/05/12 2 08:39:59 16:18:59 5 SP 0000000005 Jireh Electrical 2010/05/13 2 08:57:59 16:21:59 5 SP 0000000005 Jireh Electrical 2010/05/14 2 08:21:59 16:11:59 5 SP 0000000005 Jireh Electrical 2010/05/17 2 08:16:59 16:32:59 The SQL is as follows :\ TRANSFORM First(CStr(CVDate(T.sign_time-Int(T.sign_time)))) AS sign_time SELECT T.emp_id AS [number], E.emp_name AS NAME, T.card_id AS CARDID, D.depart_Name AS DEPARTMENT, CVDate(Int([T].[sign_time])) AS [DATE], Max(T.mark) AS RECORDS FROM TimeRecords AS T, Employee AS E, Depart AS D WHERE (((T.emp_id)=[E].[emp_id]) AND ((E.depart_id)=[d].[depart_id]) AND ((T.mark) Is Not Null) AND ((T.sign_time)=[E].[hire_date])) GROUP BY T.emp_id, E.emp_name, T.card_id, D.depart_Name, CVDate(Int([T].[sign_time])) ORDER BY T.emp_id, CVDate(Int([T].[sign_time])) PIVOT T.mark; Thanks Peter |
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