Mergefield suppress if data field blank

I have a similar problem as JB except my mail merge can result in a number
such as $5,000.00 or it may be $0.00 or it may be blank. I used the example
you gave JB (i.e., {MERGEFIELD ExcelData \# 0;;}'), and it works great for my
blanks and my numbers such as $5,000 but if the value is $0.00 it shows as a
blank after I mail merge. How can I get my $0.00 values to show as zeros,
but my blanks to show as blanks.

Thanks so much for your time!

njt


"macropod" wrote:

Hi JB,

You can fix this by adding a numeric picture switch to the field. To do
this:
.. select your mergefield and press Shift-F9 to expose the code. It should
look something like:
{MERGEFIELD ExcelData}
where 'ExcelData' is you field name
.. delete anything after 'ExcelData' and add '\# 0;;') to the field so that
you've got:
'{MERGEFIELD ExcelData \# 0;;}'
.. press F9 to update the field
.. run your mailmerge

Cheers

--
macropod
[MVP - Microsoft Word]


"JB reluctantly from WP"
wrote in message ...
Hello,

I have an Excel database file, and am merging into a Word document. I am
familiar with Word's merge process. However, I have a field in the
database
called RADIO that is a 3-digit number, or the field may be blank. The
Word
document displays the blank fields as a zero. I want them to be blank. I
have read previous posts about using switches within my mergefield, and
they
kind of make sense, but none seem to be the right fix for my particular
need.

Currently displayed in Word document: {Mergefield "Radio"}
I need this to only display text if not blank in database.

Any assistance is greatly appreciated!

Julie ~ reluctantly switching from WordPerfect to Word (sheesh!)

Use

{MERGEFIELD ExcelData \# "$,0.00;($,0.00);" }

or if you prefer

{MERGEFIELD ExcelData \# "$,0.00;-$,0.00;" }

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"njt" wrote in message
...
I have a similar problem as JB except my mail merge can result in a number
such as $5,000.00 or it may be $0.00 or it may be blank. I used the
example
you gave JB (i.e., {MERGEFIELD ExcelData \# 0;;}'), and it works great for
my
blanks and my numbers such as $5,000 but if the value is $0.00 it shows as
a
blank after I mail merge. How can I get my $0.00 values to show as zeros,
but my blanks to show as blanks.

Thanks so much for your time!

njt


"macropod" wrote:

Hi JB,

You can fix this by adding a numeric picture switch to the field. To do
this:
.. select your mergefield and press Shift-F9 to expose the code. It
should
look something like:
{MERGEFIELD ExcelData}
where 'ExcelData' is you field name
.. delete anything after 'ExcelData' and add '\# 0;;') to the field so
that
you've got:
'{MERGEFIELD ExcelData \# 0;;}'
.. press F9 to update the field
.. run your mailmerge

Cheers

--
macropod
[MVP - Microsoft Word]


"JB reluctantly from WP"
wrote in message
...
Hello,

I have an Excel database file, and am merging into a Word document. I
am
familiar with Word's merge process. However, I have a field in the
database
called RADIO that is a 3-digit number, or the field may be blank. The
Word
document displays the blank fields as a zero. I want them to be blank.
I
have read previous posts about using switches within my mergefield, and
they
kind of make sense, but none seem to be the right fix for my particular
need.

Currently displayed in Word document: {Mergefield "Radio"}
I need this to only display text if not blank in database.

Any assistance is greatly appreciated!

Julie ~ reluctantly switching from WordPerfect to Word (sheesh!)

Doug,

Thanks for your response. I tried your suggestion but in my word report I
am still just getting numbers in excess of $0 (ex. $5,000) or a blank. If
the number in the Access column is entered as a $0 it shows up in my word
document as a blank. I need to make a distinction between the access entries
where we have entered $0 and entries where we have intentionally left a
blank. Any suggestions?

Thanks, Jaree

"Doug Robbins - Word MVP on news.microsof" wrote:

Use

{MERGEFIELD ExcelData \# "$,0.00;($,0.00);" }

or if you prefer

{MERGEFIELD ExcelData \# "$,0.00;-$,0.00;" }

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"njt" wrote in message
...
I have a similar problem as JB except my mail merge can result in a number
such as $5,000.00 or it may be $0.00 or it may be blank. I used the
example
you gave JB (i.e., {MERGEFIELD ExcelData \# 0;;}'), and it works great for
my
blanks and my numbers such as $5,000 but if the value is $0.00 it shows as
a
blank after I mail merge. How can I get my $0.00 values to show as zeros,
but my blanks to show as blanks.

Thanks so much for your time!

njt


"macropod" wrote:

Hi JB,

You can fix this by adding a numeric picture switch to the field. To do
this:
.. select your mergefield and press Shift-F9 to expose the code. It
should
look something like:
{MERGEFIELD ExcelData}
where 'ExcelData' is you field name
.. delete anything after 'ExcelData' and add '\# 0;;') to the field so
that
you've got:
'{MERGEFIELD ExcelData \# 0;;}'
.. press F9 to update the field
.. run your mailmerge

Cheers

--
macropod
[MVP - Microsoft Word]


"JB reluctantly from WP"
wrote in message
...
Hello,

I have an Excel database file, and am merging into a Word document. I
am
familiar with Word's merge process. However, I have a field in the
database
called RADIO that is a 3-digit number, or the field may be blank. The
Word
document displays the blank fields as a zero. I want them to be blank.
I
have read previous posts about using switches within my mergefield, and
they
kind of make sense, but none seem to be the right fix for my particular
need.

Currently displayed in Word document: {Mergefield "Radio"}
I need this to only display text if not blank in database.

Any assistance is greatly appreciated!

Julie ~ reluctantly switching from WordPerfect to Word (sheesh!)

You are going to need to use an If...then...Else field construction

{ IF { MERGEFIELD ExcelData } = 0 "$0.00" {MERGEFIELD ExcelData \#
"$,0.00;($,0.00);" }}

or maybe

{ IF { MERGEFIELD ExcelData } "" {IF { MERGEFIELD ExcelData } 0
{MERGEFIELD ExcelData \# "$,0.00;($,0.00);" } "$0.00" } "" }

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"njt" wrote in message
...
Doug,

Thanks for your response. I tried your suggestion but in my word report I
am still just getting numbers in excess of $0 (ex. $5,000) or a blank. If
the number in the Access column is entered as a $0 it shows up in my word
document as a blank. I need to make a distinction between the access
entries
where we have entered $0 and entries where we have intentionally left a
blank. Any suggestions?

Thanks, Jaree

"Doug Robbins - Word MVP on news.microsof" wrote:

Use

{MERGEFIELD ExcelData \# "$,0.00;($,0.00);" }

or if you prefer

{MERGEFIELD ExcelData \# "$,0.00;-$,0.00;" }

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"njt" wrote in message
...
I have a similar problem as JB except my mail merge can result in a
number
such as $5,000.00 or it may be $0.00 or it may be blank. I used the
example
you gave JB (i.e., {MERGEFIELD ExcelData \# 0;;}'), and it works great
for
my
blanks and my numbers such as $5,000 but if the value is $0.00 it shows
as
a
blank after I mail merge. How can I get my $0.00 values to show as
zeros,
but my blanks to show as blanks.

Thanks so much for your time!

njt


"macropod" wrote:

Hi JB,

You can fix this by adding a numeric picture switch to the field. To
do
this:
.. select your mergefield and press Shift-F9 to expose the code. It
should
look something like:
{MERGEFIELD ExcelData}
where 'ExcelData' is you field name
.. delete anything after 'ExcelData' and add '\# 0;;') to the field so
that
you've got:
'{MERGEFIELD ExcelData \# 0;;}'
.. press F9 to update the field
.. run your mailmerge

Cheers

--
macropod
[MVP - Microsoft Word]


"JB reluctantly from WP"

wrote in message
...
Hello,

I have an Excel database file, and am merging into a Word document.
I
am
familiar with Word's merge process. However, I have a field in the
database
called RADIO that is a 3-digit number, or the field may be blank.
The
Word
document displays the blank fields as a zero. I want them to be
blank.
I
have read previous posts about using switches within my mergefield,
and
they
kind of make sense, but none seem to be the right fix for my
particular
need.

Currently displayed in Word document: {Mergefield "Radio"}
I need this to only display text if not blank in database.

Any assistance is greatly appreciated!

Julie ~ reluctantly switching from WordPerfect to Word (sheesh!)