How to Merge or Copy Outlook Contact Folders

The problem is not having two folders, but rather not being able to access
the contacts in the second one from a mail message. Again, this is my goal.
-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

It stands to reason that if you opened another PST file then you would have
another PST file in your profile, right?
If you didn't want another set of Personal Folders, then you have two
choices of what to do next:
1. Use the PST file you opened as your default instead of the one you're
using now, then close the one you're using now.
2. Copy the data you want from file you opened into the one you're using
now, then close the one you opened.
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
Russ - Here's the Restore instructions I followed from the link you
provided:

Restore pst-file
....To restore your pst-file, copy the file to the location where you want
to work with it like; D:\My Documents\My Outlook\Temp.
If you restored from CD/DVD, make sure you uncheck the "Read Only" file
attribute by right clicking the file and choosing Properties. Now open
Outlook and connect to the file by choosing; File- Open- Outlook Data
File…
You can now check if the backup was successful and you made sure you
backed
up the right file.
In the case of a real disaster, the original pst-file would be missing or
be
beyond repair. When the pst-file is missing, Outlook would have prompted
you
for the pst-file location. You then need to close Outlook and restore the
file from backup to D:\My Documents\My Outlook as described above. Then
start
Outlook again and if prompted browse to the location of the pst-file.
When the pst-file is beyond repair, Outlook will start with the message
that
it can’t be opened and that you need to run the Inbox Repair Tool
(scanpst.exe). If scanpst.exe can’t fix the pst-file either, rename the
corrupted pst-file to .old and you would now be in the situation that the
pst-file went missing.

--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

Hard to know what you did wrong since we don't know what you did. Had you
followed the instructions this would not have happened. State what you
did
instead. What are the "Resotre instructions?"
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
1. I followed the Resotre instructions and ended up with a 3rd
Personal
Folders, but still those contacts are not viewable/available from a
mail
message. One difference I noticed this time in the now duplicate
subfolders
is how they are named. After each subfolder title it also has ...."in
Personal Folders." For example: "Freinds - in Personal Folders."

2. Seems to be some confusion with the various pst files on my system.
The
primary data file more than doubled in size after the above action, so
I
assume it now contains the secondry file as well. Most concerning, I'm
no
longer able to locate the primary pst file by following the dierectory
path
indicated in Search mode. The path reads: Doc & Set/Karlo/Local
Set/Appl
Data/MS/Outlook. And yet, I get as far as my name and then there is no
Local
Settings. When I access Local Settings from a different path and
follow
it
all the way through there is no pst file.

I'd appreciate any fix you can suggest for these problems.
--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

I'd start here as long as you ignore the sections on exporting and
importing. They no longer apply and hopefully will be removed for the
site
some day.
http://www.howto-outlook.com/Howto/backupandrestore.htm
None of the recent updates will be necessary for you to do what you
need.
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thanks again Russ. Sounds like this might hit the spot. Which
page/procuedure would you suggest I start with to accomplish my
particular
goal?

Does it matter that I do not have SP3 for my XP? I'm trying to
avoid
IE7
since I've been told it conflicts with Quickbooks. If possible, I'd
like
to
install SP3 without IE7 if you know anything about that, especially
if
it
is
needed for successful migration of my contacts.

Much appreciated -- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

We post instructions on how to migrate Outlook data almost every
day.
When
done properly all your organization will remain intact.
The file you need is your Personal Folders file (*.pst) It's where
all
the
mail, calendar, contacts etc are stored.

Take a look at these pages for info on Outlook data backup or
transfer:
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm
http://office.microsoft.com/en-us/as...771141033.aspx

Note that some of the information on these pages is outdated and no
longer
applies to Outlook 2003 or 2007. Specifically:
1. Ignore any advice to copy your PST file to Outlook's default
location
to
connect it to your profile. Doing so only corrupts your profile.
Copy
it
anywhere BUT the default location and open it within your Outlook
profile.
2. Ignore any advice that tells you to use export or import to
transfer
Outlook data. That has never been sound advice, but the process has
become
too deeply flawed now to be of any use whatsoever.

How to configure the address book view of Contacts is also
documented
several places, such as:
http://support.microsoft.com/default...Product=ol2002

--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thank you Russ. I appreciate your insight. It's good to know
what
I
did
wrong. If you can tell me, I'd be interested in knowing how to
do
it
right.
Can you tell me, step by step, either 1. how to enable it to
appear
as
a
second contacts folder (or as a separate address book??)? I
don't
understand the difference between the address book (which is
currently
empty)
and the Contacts, nor the difference between Contacts and My
Contacts.
OR
2.
how to properly transfer Contacts to avoid such problems.
Preferrably
#1,
since I would like to keep them separate, BUT have BOTH appear
when
I
go
to
enter an address in a mail message.

PS It's important to me to retain the organization of the dozen
or
so
groupings of folders I am attempting to merge, and preferrably
keep
them
separate from existing contacts, which are not subgrouped at all.
--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

You never use import to transfer Outlook data unless you enjoy
problems
like
this.
Did you want to have a second Contacts Folder?
If so, did you enable it to appear an an email address book in
your
address
book view?
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...

I've successfully imported Contacts from one computer to
another,
which
also
already has existing Contacts. The newly imported groups of
Contacts
(folders) show up under the existing Contacts (all under My
Contacts).
However, when I'm in a mail message and attempt to enter a
contact
address
from the newly imported folder/group, it does not show up.
Still,
only
the
same old, original contacts (before import) are available.
How
can
I
either
merge or copy the newly imported folders into the existing
Contacts
so
they
are available in a new mail messasge, wtihout having to do so
one
contact
at
a time?
--
Karlo

If you really want to have more than one Outlook data file in your profile
(hard to know why you would), then just follow the well documented and
frequently posted instructions for enabling secondary Contacts Folders to
appear in your address book view:
http://support.microsoft.com/default...Product=ol2002
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...

The problem is not having two folders, but rather not being able to access
the contacts in the second one from a mail message. Again, this is my
goal.
-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

It stands to reason that if you opened another PST file then you would
have
another PST file in your profile, right?
If you didn't want another set of Personal Folders, then you have two
choices of what to do next:
1. Use the PST file you opened as your default instead of the one you're
using now, then close the one you're using now.
2. Copy the data you want from file you opened into the one you're using
now, then close the one you opened.
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
Russ - Here's the Restore instructions I followed from the link you
provided:

Restore pst-file
....To restore your pst-file, copy the file to the location where you
want
to work with it like; D:\My Documents\My Outlook\Temp.
If you restored from CD/DVD, make sure you uncheck the "Read Only" file
attribute by right clicking the file and choosing Properties. Now open
Outlook and connect to the file by choosing; File- Open- Outlook Data
File…
You can now check if the backup was successful and you made sure you
backed
up the right file.
In the case of a real disaster, the original pst-file would be missing
or
be
beyond repair. When the pst-file is missing, Outlook would have
prompted
you
for the pst-file location. You then need to close Outlook and restore
the
file from backup to D:\My Documents\My Outlook as described above. Then
start
Outlook again and if prompted browse to the location of the pst-file.
When the pst-file is beyond repair, Outlook will start with the message
that
it can’t be opened and that you need to run the Inbox Repair Tool
(scanpst.exe). If scanpst.exe can’t fix the pst-file either, rename the
corrupted pst-file to .old and you would now be in the situation that
the
pst-file went missing.

--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

Hard to know what you did wrong since we don't know what you did. Had
you
followed the instructions this would not have happened. State what you
did
instead. What are the "Resotre instructions?"
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
1. I followed the Resotre instructions and ended up with a 3rd
Personal
Folders, but still those contacts are not viewable/available from a
mail
message. One difference I noticed this time in the now duplicate
subfolders
is how they are named. After each subfolder title it also has
...."in
Personal Folders." For example: "Freinds - in Personal Folders."

2. Seems to be some confusion with the various pst files on my
system.
The
primary data file more than doubled in size after the above action,
so
I
assume it now contains the secondry file as well. Most concerning,
I'm
no
longer able to locate the primary pst file by following the
dierectory
path
indicated in Search mode. The path reads: Doc & Set/Karlo/Local
Set/Appl
Data/MS/Outlook. And yet, I get as far as my name and then there is
no
Local
Settings. When I access Local Settings from a different path and
follow
it
all the way through there is no pst file.

I'd appreciate any fix you can suggest for these problems.
--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

I'd start here as long as you ignore the sections on exporting and
importing. They no longer apply and hopefully will be removed for
the
site
some day.
http://www.howto-outlook.com/Howto/backupandrestore.htm
None of the recent updates will be necessary for you to do what you
need.
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thanks again Russ. Sounds like this might hit the spot. Which
page/procuedure would you suggest I start with to accomplish my
particular
goal?

Does it matter that I do not have SP3 for my XP? I'm trying to
avoid
IE7
since I've been told it conflicts with Quickbooks. If possible,
I'd
like
to
install SP3 without IE7 if you know anything about that,
especially
if
it
is
needed for successful migration of my contacts.

Much appreciated -- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

We post instructions on how to migrate Outlook data almost every
day.
When
done properly all your organization will remain intact.
The file you need is your Personal Folders file (*.pst) It's
where
all
the
mail, calendar, contacts etc are stored.

Take a look at these pages for info on Outlook data backup or
transfer:
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm
http://office.microsoft.com/en-us/as...771141033.aspx

Note that some of the information on these pages is outdated and
no
longer
applies to Outlook 2003 or 2007. Specifically:
1. Ignore any advice to copy your PST file to Outlook's default
location
to
connect it to your profile. Doing so only corrupts your profile.
Copy
it
anywhere BUT the default location and open it within your
Outlook
profile.
2. Ignore any advice that tells you to use export or import to
transfer
Outlook data. That has never been sound advice, but the process
has
become
too deeply flawed now to be of any use whatsoever.

How to configure the address book view of Contacts is also
documented
several places, such as:
http://support.microsoft.com/default...Product=ol2002

--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thank you Russ. I appreciate your insight. It's good to know
what
I
did
wrong. If you can tell me, I'd be interested in knowing how
to
do
it
right.
Can you tell me, step by step, either 1. how to enable it to
appear
as
a
second contacts folder (or as a separate address book??)? I
don't
understand the difference between the address book (which is
currently
empty)
and the Contacts, nor the difference between Contacts and My
Contacts.
OR
2.
how to properly transfer Contacts to avoid such problems.
Preferrably
#1,
since I would like to keep them separate, BUT have BOTH appear
when
I
go
to
enter an address in a mail message.

PS It's important to me to retain the organization of the
dozen
or
so
groupings of folders I am attempting to merge, and preferrably
keep
them
separate from existing contacts, which are not subgrouped at
all.
--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

You never use import to transfer Outlook data unless you
enjoy
problems
like
this.
Did you want to have a second Contacts Folder?
If so, did you enable it to appear an an email address book
in
your
address
book view?
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...

I've successfully imported Contacts from one computer to
another,
which
also
already has existing Contacts. The newly imported groups
of
Contacts
(folders) show up under the existing Contacts (all under My
Contacts).
However, when I'm in a mail message and attempt to enter a
contact
address
from the newly imported folder/group, it does not show up.
Still,
only
the
same old, original contacts (before import) are available.
How
can
I
either
merge or copy the newly imported folders into the existing
Contacts
so
they
are available in a new mail messasge, wtihout having to do
so
one
contact
at
a time?
--
Karlo

Other than the inconvenience of having two separate folders are there any
significant disadvantages to this approach?

Is the preferrable alternative to merge the two. If so, how to I do that?

At this point I'd like to do whatever is the most simple and retains my
groupings. If I choose the two folder approach can it later be disabled and
merged as one?

-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

If you really want to have more than one Outlook data file in your profile
(hard to know why you would), then just follow the well documented and
frequently posted instructions for enabling secondary Contacts Folders to
appear in your address book view:
http://support.microsoft.com/default...Product=ol2002
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...

The problem is not having two folders, but rather not being able to access
the contacts in the second one from a mail message. Again, this is my
goal.
-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

It stands to reason that if you opened another PST file then you would
have
another PST file in your profile, right?
If you didn't want another set of Personal Folders, then you have two
choices of what to do next:
1. Use the PST file you opened as your default instead of the one you're
using now, then close the one you're using now.
2. Copy the data you want from file you opened into the one you're using
now, then close the one you opened.
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
Russ - Here's the Restore instructions I followed from the link you
provided:

Restore pst-file
....To restore your pst-file, copy the file to the location where you
want
to work with it like; D:\My Documents\My Outlook\Temp.
If you restored from CD/DVD, make sure you uncheck the "Read Only" file
attribute by right clicking the file and choosing Properties. Now open
Outlook and connect to the file by choosing; File- Open- Outlook Data
File…
You can now check if the backup was successful and you made sure you
backed
up the right file.
In the case of a real disaster, the original pst-file would be missing
or
be
beyond repair. When the pst-file is missing, Outlook would have
prompted
you
for the pst-file location. You then need to close Outlook and restore
the
file from backup to D:\My Documents\My Outlook as described above. Then
start
Outlook again and if prompted browse to the location of the pst-file.
When the pst-file is beyond repair, Outlook will start with the message
that
it can’t be opened and that you need to run the Inbox Repair Tool
(scanpst.exe). If scanpst.exe can’t fix the pst-file either, rename the
corrupted pst-file to .old and you would now be in the situation that
the
pst-file went missing.

--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

Hard to know what you did wrong since we don't know what you did. Had
you
followed the instructions this would not have happened. State what you
did
instead. What are the "Resotre instructions?"
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
1. I followed the Resotre instructions and ended up with a 3rd
Personal
Folders, but still those contacts are not viewable/available from a
mail
message. One difference I noticed this time in the now duplicate
subfolders
is how they are named. After each subfolder title it also has
...."in
Personal Folders." For example: "Freinds - in Personal Folders."

2. Seems to be some confusion with the various pst files on my
system.
The
primary data file more than doubled in size after the above action,
so
I
assume it now contains the secondry file as well. Most concerning,
I'm
no
longer able to locate the primary pst file by following the
dierectory
path
indicated in Search mode. The path reads: Doc & Set/Karlo/Local
Set/Appl
Data/MS/Outlook. And yet, I get as far as my name and then there is
no
Local
Settings. When I access Local Settings from a different path and
follow
it
all the way through there is no pst file.

I'd appreciate any fix you can suggest for these problems.
--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

I'd start here as long as you ignore the sections on exporting and
importing. They no longer apply and hopefully will be removed for
the
site
some day.
http://www.howto-outlook.com/Howto/backupandrestore.htm
None of the recent updates will be necessary for you to do what you
need.
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thanks again Russ. Sounds like this might hit the spot. Which
page/procuedure would you suggest I start with to accomplish my
particular
goal?

Does it matter that I do not have SP3 for my XP? I'm trying to
avoid
IE7
since I've been told it conflicts with Quickbooks. If possible,
I'd
like
to
install SP3 without IE7 if you know anything about that,
especially
if
it
is
needed for successful migration of my contacts.

Much appreciated -- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

We post instructions on how to migrate Outlook data almost every
day.
When
done properly all your organization will remain intact.
The file you need is your Personal Folders file (*.pst) It's
where
all
the
mail, calendar, contacts etc are stored.

Take a look at these pages for info on Outlook data backup or
transfer:
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm
http://office.microsoft.com/en-us/as...771141033.aspx

Note that some of the information on these pages is outdated and
no
longer
applies to Outlook 2003 or 2007. Specifically:
1. Ignore any advice to copy your PST file to Outlook's default
location
to
connect it to your profile. Doing so only corrupts your profile.
Copy
it
anywhere BUT the default location and open it within your
Outlook
profile.
2. Ignore any advice that tells you to use export or import to
transfer
Outlook data. That has never been sound advice, but the process
has
become
too deeply flawed now to be of any use whatsoever.

How to configure the address book view of Contacts is also
documented
several places, such as:
http://support.microsoft.com/default...Product=ol2002

--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thank you Russ. I appreciate your insight. It's good to know
what
I
did
wrong. If you can tell me, I'd be interested in knowing how
to
do
it
right.
Can you tell me, step by step, either 1. how to enable it to
appear
as
a
second contacts folder (or as a separate address book??)? I
don't
understand the difference between the address book (which is
currently
empty)
and the Contacts, nor the difference between Contacts and My
Contacts.
OR
2.
how to properly transfer Contacts to avoid such problems.
Preferrably
#1,
since I would like to keep them separate, BUT have BOTH appear
when
I
go
to
enter an address in a mail message.

PS It's important to me to retain the organization of the
dozen
or
so
groupings of folders I am attempting to merge, and preferrably
keep
them
separate from existing contacts, which are not subgrouped at
all.
--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

You never use import to transfer Outlook data unless you
enjoy
problems
like
this.
Did you want to have a second Contacts Folder?
If so, did you enable it to appear an an email address book
in
your
address
book view?
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...

I've successfully imported Contacts from one computer to
another,
which
also
already has existing Contacts. The newly imported groups
of
Contacts
(folders) show up under the existing Contacts (all under My
Contacts).
However, when I'm in a mail message and attempt to enter a
contact
address
from the newly imported folder/group, it does not show up.
Still,
only
the
same old, original contacts (before import) are available.
How
can
I
either
merge or copy the newly imported folders into the existing
Contacts
so
they
are available in a new mail messasge, wtihout having to do
so
one
contact
at
a time?
--

You're the one who started this thread asking how to merge Contact Folders
(see the Subject). I've already answered how to do so.
Having a single location for data is usually preferable because it makes
searching, syncing and backing up easier.
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...

Other than the inconvenience of having two separate folders are there any
significant disadvantages to this approach?

Is the preferrable alternative to merge the two. If so, how to I do that?

At this point I'd like to do whatever is the most simple and retains my
groupings. If I choose the two folder approach can it later be disabled
and
merged as one?

-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

If you really want to have more than one Outlook data file in your
profile
(hard to know why you would), then just follow the well documented and
frequently posted instructions for enabling secondary Contacts Folders to
appear in your address book view:
http://support.microsoft.com/default...Product=ol2002
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...

The problem is not having two folders, but rather not being able to
access
the contacts in the second one from a mail message. Again, this is my
goal.
-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

It stands to reason that if you opened another PST file then you would
have
another PST file in your profile, right?
If you didn't want another set of Personal Folders, then you have two
choices of what to do next:
1. Use the PST file you opened as your default instead of the one
you're
using now, then close the one you're using now.
2. Copy the data you want from file you opened into the one you're
using
now, then close the one you opened.
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
Russ - Here's the Restore instructions I followed from the link
you
provided:

Restore pst-file
....To restore your pst-file, copy the file to the location where
you
want
to work with it like; D:\My Documents\My Outlook\Temp.
If you restored from CD/DVD, make sure you uncheck the "Read Only"
file
attribute by right clicking the file and choosing Properties. Now
open
Outlook and connect to the file by choosing; File- Open- Outlook
Data
File…
You can now check if the backup was successful and you made sure you
backed
up the right file.
In the case of a real disaster, the original pst-file would be
missing
or
be
beyond repair. When the pst-file is missing, Outlook would have
prompted
you
for the pst-file location. You then need to close Outlook and
restore
the
file from backup to D:\My Documents\My Outlook as described above.
Then
start
Outlook again and if prompted browse to the location of the
pst-file.
When the pst-file is beyond repair, Outlook will start with the
message
that
it can’t be opened and that you need to run the Inbox Repair Tool
(scanpst.exe). If scanpst.exe can’t fix the pst-file either, rename
the
corrupted pst-file to .old and you would now be in the situation
that
the
pst-file went missing.

--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

Hard to know what you did wrong since we don't know what you did.
Had
you
followed the instructions this would not have happened. State what
you
did
instead. What are the "Resotre instructions?"
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
1. I followed the Resotre instructions and ended up with a 3rd
Personal
Folders, but still those contacts are not viewable/available from
a
mail
message. One difference I noticed this time in the now duplicate
subfolders
is how they are named. After each subfolder title it also has
...."in
Personal Folders." For example: "Freinds - in Personal
Folders."

2. Seems to be some confusion with the various pst files on my
system.
The
primary data file more than doubled in size after the above
action,
so
I
assume it now contains the secondry file as well. Most
concerning,
I'm
no
longer able to locate the primary pst file by following the
dierectory
path
indicated in Search mode. The path reads: Doc & Set/Karlo/Local
Set/Appl
Data/MS/Outlook. And yet, I get as far as my name and then there
is
no
Local
Settings. When I access Local Settings from a different path and
follow
it
all the way through there is no pst file.

I'd appreciate any fix you can suggest for these problems.
--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

I'd start here as long as you ignore the sections on exporting
and
importing. They no longer apply and hopefully will be removed
for
the
site
some day.
http://www.howto-outlook.com/Howto/backupandrestore.htm
None of the recent updates will be necessary for you to do what
you
need.
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thanks again Russ. Sounds like this might hit the spot.
Which
page/procuedure would you suggest I start with to accomplish
my
particular
goal?

Does it matter that I do not have SP3 for my XP? I'm trying
to
avoid
IE7
since I've been told it conflicts with Quickbooks. If
possible,
I'd
like
to
install SP3 without IE7 if you know anything about that,
especially
if
it
is
needed for successful migration of my contacts.

Much appreciated -- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

We post instructions on how to migrate Outlook data almost
every
day.
When
done properly all your organization will remain intact.
The file you need is your Personal Folders file (*.pst) It's
where
all
the
mail, calendar, contacts etc are stored.

Take a look at these pages for info on Outlook data backup or
transfer:
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm
http://office.microsoft.com/en-us/as...771141033.aspx

Note that some of the information on these pages is outdated
and
no
longer
applies to Outlook 2003 or 2007. Specifically:
1. Ignore any advice to copy your PST file to Outlook's
default
location
to
connect it to your profile. Doing so only corrupts your
profile.
Copy
it
anywhere BUT the default location and open it within your
Outlook
profile.
2. Ignore any advice that tells you to use export or import
to
transfer
Outlook data. That has never been sound advice, but the
process
has
become
too deeply flawed now to be of any use whatsoever.

How to configure the address book view of Contacts is also
documented
several places, such as:
http://support.microsoft.com/default...Product=ol2002

--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thank you Russ. I appreciate your insight. It's good to
know
what
I
did
wrong. If you can tell me, I'd be interested in knowing
how
to
do
it
right.
Can you tell me, step by step, either 1. how to enable it
to
appear
as
a
second contacts folder (or as a separate address book??)?
I
don't
understand the difference between the address book (which
is
currently
empty)
and the Contacts, nor the difference between Contacts and
My
Contacts.
OR
2.
how to properly transfer Contacts to avoid such problems.
Preferrably
#1,
since I would like to keep them separate, BUT have BOTH
appear
when
I
go
to
enter an address in a mail message.

PS It's important to me to retain the organization of the
dozen
or
so
groupings of folders I am attempting to merge, and
preferrably
keep
them
separate from existing contacts, which are not subgrouped
at
all.
--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

You never use import to transfer Outlook data unless you
enjoy
problems
like
this.
Did you want to have a second Contacts Folder?
If so, did you enable it to appear an an email address
book
in
your
address
book view?
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...

I've successfully imported Contacts from one computer to
another,
which
also
already has existing Contacts. The newly imported
groups
of
Contacts
(folders) show up under the existing Contacts (all under
My
Contacts).
However, when I'm in a mail message and attempt to enter
a
contact
address
from the newly imported folder/group, it does not show
up.
Still,
only
the
same old, original contacts (before import) are
available.
How
can
I
either
merge or copy the newly imported folders into the
existing
Contacts
so
they
are available in a new mail messasge, wtihout having to
do
so
one
contact
at
a time?
--

I must have missed your instructions on merging. Would you please provide
those.
-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

You're the one who started this thread asking how to merge Contact Folders
(see the Subject). I've already answered how to do so.
Having a single location for data is usually preferable because it makes
searching, syncing and backing up easier.
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...

Other than the inconvenience of having two separate folders are there any
significant disadvantages to this approach?

Is the preferrable alternative to merge the two. If so, how to I do that?

At this point I'd like to do whatever is the most simple and retains my
groupings. If I choose the two folder approach can it later be disabled
and
merged as one?

-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

If you really want to have more than one Outlook data file in your
profile
(hard to know why you would), then just follow the well documented and
frequently posted instructions for enabling secondary Contacts Folders to
appear in your address book view:
http://support.microsoft.com/default...Product=ol2002
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...

The problem is not having two folders, but rather not being able to
access
the contacts in the second one from a mail message. Again, this is my
goal.
-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

It stands to reason that if you opened another PST file then you would
have
another PST file in your profile, right?
If you didn't want another set of Personal Folders, then you have two
choices of what to do next:
1. Use the PST file you opened as your default instead of the one
you're
using now, then close the one you're using now.
2. Copy the data you want from file you opened into the one you're
using
now, then close the one you opened.
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
Russ - Here's the Restore instructions I followed from the link
you
provided:

Restore pst-file
....To restore your pst-file, copy the file to the location where
you
want
to work with it like; D:\My Documents\My Outlook\Temp.
If you restored from CD/DVD, make sure you uncheck the "Read Only"
file
attribute by right clicking the file and choosing Properties. Now
open
Outlook and connect to the file by choosing; File- Open- Outlook
Data
File…
You can now check if the backup was successful and you made sure you
backed
up the right file.
In the case of a real disaster, the original pst-file would be
missing
or
be
beyond repair. When the pst-file is missing, Outlook would have
prompted
you
for the pst-file location. You then need to close Outlook and
restore
the
file from backup to D:\My Documents\My Outlook as described above.
Then
start
Outlook again and if prompted browse to the location of the
pst-file.
When the pst-file is beyond repair, Outlook will start with the
message
that
it can’t be opened and that you need to run the Inbox Repair Tool
(scanpst.exe). If scanpst.exe can’t fix the pst-file either, rename
the
corrupted pst-file to .old and you would now be in the situation
that
the
pst-file went missing.

--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

Hard to know what you did wrong since we don't know what you did.
Had
you
followed the instructions this would not have happened. State what
you
did
instead. What are the "Resotre instructions?"
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
1. I followed the Resotre instructions and ended up with a 3rd
Personal
Folders, but still those contacts are not viewable/available from
a
mail
message. One difference I noticed this time in the now duplicate
subfolders
is how they are named. After each subfolder title it also has
...."in
Personal Folders." For example: "Freinds - in Personal
Folders."

2. Seems to be some confusion with the various pst files on my
system.
The
primary data file more than doubled in size after the above
action,
so
I
assume it now contains the secondry file as well. Most
concerning,
I'm
no
longer able to locate the primary pst file by following the
dierectory
path
indicated in Search mode. The path reads: Doc & Set/Karlo/Local
Set/Appl
Data/MS/Outlook. And yet, I get as far as my name and then there
is
no
Local
Settings. When I access Local Settings from a different path and
follow
it
all the way through there is no pst file.

I'd appreciate any fix you can suggest for these problems.
--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

I'd start here as long as you ignore the sections on exporting
and
importing. They no longer apply and hopefully will be removed
for
the
site
some day.
http://www.howto-outlook.com/Howto/backupandrestore.htm
None of the recent updates will be necessary for you to do what
you
need.
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thanks again Russ. Sounds like this might hit the spot.
Which
page/procuedure would you suggest I start with to accomplish
my
particular
goal?

Does it matter that I do not have SP3 for my XP? I'm trying
to
avoid
IE7
since I've been told it conflicts with Quickbooks. If
possible,
I'd
like
to
install SP3 without IE7 if you know anything about that,
especially
if
it
is
needed for successful migration of my contacts.

Much appreciated -- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

We post instructions on how to migrate Outlook data almost
every
day.
When
done properly all your organization will remain intact.
The file you need is your Personal Folders file (*.pst) It's
where
all
the
mail, calendar, contacts etc are stored.

Take a look at these pages for info on Outlook data backup or
transfer:
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm
http://office.microsoft.com/en-us/as...771141033.aspx

Note that some of the information on these pages is outdated
and
no
longer
applies to Outlook 2003 or 2007. Specifically:
1. Ignore any advice to copy your PST file to Outlook's
default
location
to
connect it to your profile. Doing so only corrupts your
profile.
Copy
it
anywhere BUT the default location and open it within your
Outlook
profile.
2. Ignore any advice that tells you to use export or import
to
transfer
Outlook data. That has never been sound advice, but the
process
has
become
too deeply flawed now to be of any use whatsoever.

How to configure the address book view of Contacts is also
documented
several places, such as:
http://support.microsoft.com/default...Product=ol2002

--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thank you Russ. I appreciate your insight. It's good to
know
what
I
did
wrong. If you can tell me, I'd be interested in knowing
how
to
do
it
right.
Can you tell me, step by step, either 1. how to enable it
to
appear
as
a
second contacts folder (or as a separate address book??)?
I
don't
understand the difference between the address book (which
is
currently
empty)
and the Contacts, nor the difference between Contacts and
My
Contacts.
OR
2.
how to properly transfer Contacts to avoid such problems.
Preferrably
#1,
since I would like to keep them separate, BUT have BOTH
appear
when
I

It's still in the thread. Can you not read the thread?
This was the post:
It stands to reason that if you opened another PST file then you would have
another PST file in your profile, right?
If you didn't want another set of Personal Folders, then you have two
choices of what to do next:
1. Use the PST file you opened as your default instead of the one you're
using now, then close the one you're using now.
2. Copy the data you want from file you opened into the one you're using
now, then close the one you opened.
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
I must have missed your instructions on merging. Would you please provide
those.
-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

You're the one who started this thread asking how to merge Contact
Folders
(see the Subject). I've already answered how to do so.
Having a single location for data is usually preferable because it makes
searching, syncing and backing up easier.
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...

Other than the inconvenience of having two separate folders are there
any
significant disadvantages to this approach?

Is the preferrable alternative to merge the two. If so, how to I do
that?

At this point I'd like to do whatever is the most simple and retains my
groupings. If I choose the two folder approach can it later be
disabled
and
merged as one?

-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

If you really want to have more than one Outlook data file in your
profile
(hard to know why you would), then just follow the well documented and
frequently posted instructions for enabling secondary Contacts Folders
to
appear in your address book view:
http://support.microsoft.com/default...Product=ol2002
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...

The problem is not having two folders, but rather not being able to
access
the contacts in the second one from a mail message. Again, this is
my
goal.
-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

It stands to reason that if you opened another PST file then you
would
have
another PST file in your profile, right?
If you didn't want another set of Personal Folders, then you have
two
choices of what to do next:
1. Use the PST file you opened as your default instead of the one
you're
using now, then close the one you're using now.
2. Copy the data you want from file you opened into the one you're
using
now, then close the one you opened.
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
Russ - Here's the Restore instructions I followed from the link
you
provided:

Restore pst-file
....To restore your pst-file, copy the file to the location where
you
want
to work with it like; D:\My Documents\My Outlook\Temp.
If you restored from CD/DVD, make sure you uncheck the "Read
Only"
file
attribute by right clicking the file and choosing Properties. Now
open
Outlook and connect to the file by choosing; File- Open-
Outlook
Data
File…
You can now check if the backup was successful and you made sure
you
backed
up the right file.
In the case of a real disaster, the original pst-file would be
missing
or
be
beyond repair. When the pst-file is missing, Outlook would have
prompted
you
for the pst-file location. You then need to close Outlook and
restore
the
file from backup to D:\My Documents\My Outlook as described
above.
Then
start
Outlook again and if prompted browse to the location of the
pst-file.
When the pst-file is beyond repair, Outlook will start with the
message
that
it can’t be opened and that you need to run the Inbox Repair Tool
(scanpst.exe). If scanpst.exe can’t fix the pst-file either,
rename
the
corrupted pst-file to .old and you would now be in the situation
that
the
pst-file went missing.

--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

Hard to know what you did wrong since we don't know what you
did.
Had
you
followed the instructions this would not have happened. State
what
you
did
instead. What are the "Resotre instructions?"
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
1. I followed the Resotre instructions and ended up with a
3rd
Personal
Folders, but still those contacts are not viewable/available
from
a
mail
message. One difference I noticed this time in the now
duplicate
subfolders
is how they are named. After each subfolder title it also has
...."in
Personal Folders." For example: "Freinds - in Personal
Folders."

2. Seems to be some confusion with the various pst files on
my
system.
The
primary data file more than doubled in size after the above
action,
so
I
assume it now contains the secondry file as well. Most
concerning,
I'm
no
longer able to locate the primary pst file by following the
dierectory
path
indicated in Search mode. The path reads: Doc &
Set/Karlo/Local
Set/Appl
Data/MS/Outlook. And yet, I get as far as my name and then
there
is
no
Local
Settings. When I access Local Settings from a different path
and
follow
it
all the way through there is no pst file.

I'd appreciate any fix you can suggest for these problems.
--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

I'd start here as long as you ignore the sections on
exporting
and
importing. They no longer apply and hopefully will be removed
for
the
site
some day.
http://www.howto-outlook.com/Howto/backupandrestore.htm
None of the recent updates will be necessary for you to do
what
you
need.
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thanks again Russ. Sounds like this might hit the spot.
Which
page/procuedure would you suggest I start with to
accomplish
my
particular
goal?

Does it matter that I do not have SP3 for my XP? I'm
trying
to
avoid
IE7
since I've been told it conflicts with Quickbooks. If
possible,
I'd
like
to
install SP3 without IE7 if you know anything about that,
especially
if
it
is
needed for successful migration of my contacts.

Much appreciated -- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

We post instructions on how to migrate Outlook data almost
every
day.
When
done properly all your organization will remain intact.
The file you need is your Personal Folders file (*.pst)
It's
where
all
the
mail, calendar, contacts etc are stored.

Take a look at these pages for info on Outlook data backup
or
transfer:
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm
http://office.microsoft.com/en-us/as...771141033.aspx

Note that some of the information on these pages is
outdated
and
no
longer
applies to Outlook 2003 or 2007. Specifically:
1. Ignore any advice to copy your PST file to Outlook's
default
location
to
connect it to your profile. Doing so only corrupts your
profile.
Copy
it
anywhere BUT the default location and open it within your
Outlook
profile.
2. Ignore any advice that tells you to use export or
import
to
transfer
Outlook data. That has never been sound advice, but the
process
has
become
too deeply flawed now to be of any use whatsoever.

How to configure the address book view of Contacts is also
documented
several places, such as:
http://support.microsoft.com/default...Product=ol2002

--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thank you Russ. I appreciate your insight. It's good
to
know
what
I
did
wrong. If you can tell me, I'd be interested in knowing
how
to
do
it
right.
Can you tell me, step by step, either 1. how to enable
it
to
appear
as
a
second contacts folder (or as a separate address
book??)?
I
don't
understand the difference between the address book
(which
is
currently
empty)
and the Contacts, nor the difference between Contacts
and
My
Contacts.
OR
2.
how to properly transfer Contacts to avoid such
problems.
Preferrably
#1,
since I would like to keep them separate, BUT have BOTH
appear
when
I

I assume you are referring to #2.
2. Copy the data you want from file you opened into the one you're using
now, then close the one you opened.

Would you please provide specific, step-by-step instructions for doing so?

PS When I have attempted to COPY a folder, it creates a copy with the
number 1. However, that newly copied folder still does not appear from
within a mail message.
-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

It's still in the thread. Can you not read the thread?
This was the post:
It stands to reason that if you opened another PST file then you would have
another PST file in your profile, right?
If you didn't want another set of Personal Folders, then you have two
choices of what to do next:
1. Use the PST file you opened as your default instead of the one you're
using now, then close the one you're using now.
2. Copy the data you want from file you opened into the one you're using
now, then close the one you opened.
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
I must have missed your instructions on merging. Would you please provide
those.
-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

You're the one who started this thread asking how to merge Contact
Folders
(see the Subject). I've already answered how to do so.
Having a single location for data is usually preferable because it makes
searching, syncing and backing up easier.
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...

Other than the inconvenience of having two separate folders are there
any
significant disadvantages to this approach?

Is the preferrable alternative to merge the two. If so, how to I do
that?

At this point I'd like to do whatever is the most simple and retains my
groupings. If I choose the two folder approach can it later be
disabled
and
merged as one?

-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

If you really want to have more than one Outlook data file in your
profile
(hard to know why you would), then just follow the well documented and
frequently posted instructions for enabling secondary Contacts Folders
to
appear in your address book view:
http://support.microsoft.com/default...Product=ol2002
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...

The problem is not having two folders, but rather not being able to
access
the contacts in the second one from a mail message. Again, this is
my
goal.
-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

It stands to reason that if you opened another PST file then you
would
have
another PST file in your profile, right?
If you didn't want another set of Personal Folders, then you have
two
choices of what to do next:
1. Use the PST file you opened as your default instead of the one
you're
using now, then close the one you're using now.
2. Copy the data you want from file you opened into the one you're
using
now, then close the one you opened.
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
Russ - Here's the Restore instructions I followed from the link
you
provided:

Restore pst-file
....To restore your pst-file, copy the file to the location where
you
want
to work with it like; D:\My Documents\My Outlook\Temp.
If you restored from CD/DVD, make sure you uncheck the "Read
Only"
file
attribute by right clicking the file and choosing Properties. Now
open
Outlook and connect to the file by choosing; File- Open-
Outlook
Data
File…
You can now check if the backup was successful and you made sure
you
backed
up the right file.
In the case of a real disaster, the original pst-file would be
missing
or
be
beyond repair. When the pst-file is missing, Outlook would have
prompted
you
for the pst-file location. You then need to close Outlook and
restore
the
file from backup to D:\My Documents\My Outlook as described
above.
Then
start
Outlook again and if prompted browse to the location of the
pst-file.
When the pst-file is beyond repair, Outlook will start with the
message
that
it can’t be opened and that you need to run the Inbox Repair Tool
(scanpst.exe). If scanpst.exe can’t fix the pst-file either,
rename
the
corrupted pst-file to .old and you would now be in the situation
that
the
pst-file went missing.

--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

Hard to know what you did wrong since we don't know what you
did.
Had
you
followed the instructions this would not have happened. State
what
you
did
instead. What are the "Resotre instructions?"
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
1. I followed the Resotre instructions and ended up with a
3rd
Personal
Folders, but still those contacts are not viewable/available
from
a
mail
message. One difference I noticed this time in the now
duplicate
subfolders
is how they are named. After each subfolder title it also has
...."in
Personal Folders." For example: "Freinds - in Personal
Folders."

2. Seems to be some confusion with the various pst files on
my
system.
The
primary data file more than doubled in size after the above
action,
so
I
assume it now contains the secondry file as well. Most
concerning,
I'm
no
longer able to locate the primary pst file by following the
dierectory
path
indicated in Search mode. The path reads: Doc &
Set/Karlo/Local
Set/Appl
Data/MS/Outlook. And yet, I get as far as my name and then
there
is
no
Local
Settings. When I access Local Settings from a different path
and
follow
it
all the way through there is no pst file.

I'd appreciate any fix you can suggest for these problems.
--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

I'd start here as long as you ignore the sections on
exporting
and
importing. They no longer apply and hopefully will be removed
for
the
site
some day.
http://www.howto-outlook.com/Howto/backupandrestore.htm
None of the recent updates will be necessary for you to do
what
you
need.
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thanks again Russ. Sounds like this might hit the spot.
Which
page/procuedure would you suggest I start with to
accomplish
my
particular
goal?

Does it matter that I do not have SP3 for my XP? I'm
trying
to
avoid
IE7
since I've been told it conflicts with Quickbooks. If
possible,
I'd
like
to
install SP3 without IE7 if you know anything about that,
especially
if
it
is
needed for successful migration of my contacts.

Much appreciated -- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

We post instructions on how to migrate Outlook data almost
every
day.
When
done properly all your organization will remain intact.
The file you need is your Personal Folders file (*.pst)
It's
where
all
the
mail, calendar, contacts etc are stored.

Take a look at these pages for info on Outlook data backup
or
transfer:
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm
http://office.microsoft.com/en-us/as...771141033.aspx

Note that some of the information on these pages is
outdated
and
no
longer
applies to Outlook 2003 or 2007. Specifically:
1. Ignore any advice to copy your PST file to Outlook's
default
location
to
connect it to your profile. Doing so only corrupts your
profile.
Copy
it
anywhere BUT the default location and open it within your
Outlook
profile.
2. Ignore any advice that tells you to use export or
import
to

This is a simple copy and paste operation.
You wouldn't copy the folder of course. That would create a second folder.
You copy the contents of the folder.
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
I assume you are referring to #2.
2. Copy the data you want from file you opened into the one you're
using
now, then close the one you opened.

Would you please provide specific, step-by-step instructions for doing so?

PS When I have attempted to COPY a folder, it creates a copy with the
number 1. However, that newly copied folder still does not appear from
within a mail message.
-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

It's still in the thread. Can you not read the thread?
This was the post:
It stands to reason that if you opened another PST file then you would
have
another PST file in your profile, right?
If you didn't want another set of Personal Folders, then you have two
choices of what to do next:
1. Use the PST file you opened as your default instead of the one you're
using now, then close the one you're using now.
2. Copy the data you want from file you opened into the one you're using
now, then close the one you opened.
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
I must have missed your instructions on merging. Would you please
provide
those.
-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

You're the one who started this thread asking how to merge Contact
Folders
(see the Subject). I've already answered how to do so.
Having a single location for data is usually preferable because it
makes
searching, syncing and backing up easier.
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...

Other than the inconvenience of having two separate folders are
there
any
significant disadvantages to this approach?

Is the preferrable alternative to merge the two. If so, how to I do
that?

At this point I'd like to do whatever is the most simple and retains
my
groupings. If I choose the two folder approach can it later be
disabled
and
merged as one?

-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

If you really want to have more than one Outlook data file in your
profile
(hard to know why you would), then just follow the well documented
and
frequently posted instructions for enabling secondary Contacts
Folders
to
appear in your address book view:
http://support.microsoft.com/default...Product=ol2002
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...

The problem is not having two folders, but rather not being able
to
access
the contacts in the second one from a mail message. Again, this
is
my
goal.
-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

It stands to reason that if you opened another PST file then you
would
have
another PST file in your profile, right?
If you didn't want another set of Personal Folders, then you
have
two
choices of what to do next:
1. Use the PST file you opened as your default instead of the
one
you're
using now, then close the one you're using now.
2. Copy the data you want from file you opened into the one
you're
using
now, then close the one you opened.
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
Russ - Here's the Restore instructions I followed from the
link
you
provided:

Restore pst-file
....To restore your pst-file, copy the file to the location
where
you
want
to work with it like; D:\My Documents\My Outlook\Temp.
If you restored from CD/DVD, make sure you uncheck the "Read
Only"
file
attribute by right clicking the file and choosing Properties.
Now
open
Outlook and connect to the file by choosing; File- Open-
Outlook
Data
File…
You can now check if the backup was successful and you made
sure
you
backed
up the right file.
In the case of a real disaster, the original pst-file would be
missing
or
be
beyond repair. When the pst-file is missing, Outlook would
have
prompted
you
for the pst-file location. You then need to close Outlook and
restore
the
file from backup to D:\My Documents\My Outlook as described
above.
Then
start
Outlook again and if prompted browse to the location of the
pst-file.
When the pst-file is beyond repair, Outlook will start with
the
message
that
it can’t be opened and that you need to run the Inbox Repair
Tool
(scanpst.exe). If scanpst.exe can’t fix the pst-file either,
rename
the
corrupted pst-file to .old and you would now be in the
situation
that
the
pst-file went missing.

--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

Hard to know what you did wrong since we don't know what you
did.
Had
you
followed the instructions this would not have happened. State
what
you
did
instead. What are the "Resotre instructions?"
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
1. I followed the Resotre instructions and ended up with a
3rd
Personal
Folders, but still those contacts are not
viewable/available
from
a
mail
message. One difference I noticed this time in the now
duplicate
subfolders
is how they are named. After each subfolder title it also
has
...."in
Personal Folders." For example: "Freinds - in Personal
Folders."

2. Seems to be some confusion with the various pst files
on
my
system.
The
primary data file more than doubled in size after the above
action,
so
I
assume it now contains the secondry file as well. Most
concerning,
I'm
no
longer able to locate the primary pst file by following the
dierectory
path
indicated in Search mode. The path reads: Doc &
Set/Karlo/Local
Set/Appl
Data/MS/Outlook. And yet, I get as far as my name and then
there
is
no
Local
Settings. When I access Local Settings from a different
path
and
follow
it
all the way through there is no pst file.

I'd appreciate any fix you can suggest for these problems.
--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

I'd start here as long as you ignore the sections on
exporting
and
importing. They no longer apply and hopefully will be
removed
for
the
site
some day.
http://www.howto-outlook.com/Howto/backupandrestore.htm
None of the recent updates will be necessary for you to do
what
you
need.
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thanks again Russ. Sounds like this might hit the spot.
Which
page/procuedure would you suggest I start with to
accomplish
my
particular
goal?

Does it matter that I do not have SP3 for my XP? I'm
trying
to
avoid
IE7
since I've been told it conflicts with Quickbooks. If
possible,
I'd
like
to
install SP3 without IE7 if you know anything about that,
especially
if
it
is
needed for successful migration of my contacts.

Much appreciated -- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

We post instructions on how to migrate Outlook data
almost
every
day.
When
done properly all your organization will remain intact.
The file you need is your Personal Folders file (*.pst)
It's
where
all
the
mail, calendar, contacts etc are stored.

Take a look at these pages for info on Outlook data
backup
or
transfer:
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm
http://office.microsoft.com/en-us/as...771141033.aspx

Note that some of the information on these pages is
outdated
and
no
longer
applies to Outlook 2003 or 2007. Specifically:
1. Ignore any advice to copy your PST file to Outlook's
default
location
to
connect it to your profile. Doing so only corrupts your
profile.
Copy
it
anywhere BUT the default location and open it within
your
Outlook
profile.
2. Ignore any advice that tells you to use export or
import
to

When I open a folder, select all the contents and then right click, there is
no option to copy (only open, print, forward, mark..., delete, move).
-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

This is a simple copy and paste operation.
You wouldn't copy the folder of course. That would create a second folder.
You copy the contents of the folder.
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
I assume you are referring to #2.
2. Copy the data you want from file you opened into the one you're
using
now, then close the one you opened.

Would you please provide specific, step-by-step instructions for doing so?

PS When I have attempted to COPY a folder, it creates a copy with the
number 1. However, that newly copied folder still does not appear from
within a mail message.
-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

It's still in the thread. Can you not read the thread?
This was the post:
It stands to reason that if you opened another PST file then you would
have
another PST file in your profile, right?
If you didn't want another set of Personal Folders, then you have two
choices of what to do next:
1. Use the PST file you opened as your default instead of the one you're
using now, then close the one you're using now.
2. Copy the data you want from file you opened into the one you're using
now, then close the one you opened.
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
I must have missed your instructions on merging. Would you please
provide
those.
-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

You're the one who started this thread asking how to merge Contact
Folders
(see the Subject). I've already answered how to do so.
Having a single location for data is usually preferable because it
makes
searching, syncing and backing up easier.
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...

Other than the inconvenience of having two separate folders are
there
any
significant disadvantages to this approach?

Is the preferrable alternative to merge the two. If so, how to I do
that?

At this point I'd like to do whatever is the most simple and retains
my
groupings. If I choose the two folder approach can it later be
disabled
and
merged as one?

-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

If you really want to have more than one Outlook data file in your
profile
(hard to know why you would), then just follow the well documented
and
frequently posted instructions for enabling secondary Contacts
Folders
to
appear in your address book view:
http://support.microsoft.com/default...Product=ol2002
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...

The problem is not having two folders, but rather not being able
to
access
the contacts in the second one from a mail message. Again, this
is
my
goal.
-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

It stands to reason that if you opened another PST file then you
would
have
another PST file in your profile, right?
If you didn't want another set of Personal Folders, then you
have
two
choices of what to do next:
1. Use the PST file you opened as your default instead of the
one
you're
using now, then close the one you're using now.
2. Copy the data you want from file you opened into the one
you're
using
now, then close the one you opened.
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
Russ - Here's the Restore instructions I followed from the
link
you
provided:

Restore pst-file
....To restore your pst-file, copy the file to the location
where
you
want
to work with it like; D:\My Documents\My Outlook\Temp.
If you restored from CD/DVD, make sure you uncheck the "Read
Only"
file
attribute by right clicking the file and choosing Properties.
Now
open
Outlook and connect to the file by choosing; File- Open-
Outlook
Data
File…
You can now check if the backup was successful and you made
sure
you
backed
up the right file.
In the case of a real disaster, the original pst-file would be
missing
or
be
beyond repair. When the pst-file is missing, Outlook would
have
prompted
you
for the pst-file location. You then need to close Outlook and
restore
the
file from backup to D:\My Documents\My Outlook as described
above.
Then
start
Outlook again and if prompted browse to the location of the
pst-file.
When the pst-file is beyond repair, Outlook will start with
the
message
that
it can’t be opened and that you need to run the Inbox Repair
Tool
(scanpst.exe). If scanpst.exe can’t fix the pst-file either,
rename
the
corrupted pst-file to .old and you would now be in the
situation
that
the
pst-file went missing.

--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

Hard to know what you did wrong since we don't know what you
did.
Had
you
followed the instructions this would not have happened. State
what
you
did
instead. What are the "Resotre instructions?"
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
1. I followed the Resotre instructions and ended up with a
3rd
Personal
Folders, but still those contacts are not
viewable/available
from
a
mail
message. One difference I noticed this time in the now
duplicate
subfolders
is how they are named. After each subfolder title it also
has
...."in
Personal Folders." For example: "Freinds - in Personal
Folders."

2. Seems to be some confusion with the various pst files
on
my
system.
The
primary data file more than doubled in size after the above
action,
so
I
assume it now contains the secondry file as well. Most
concerning,
I'm
no
longer able to locate the primary pst file by following the
dierectory
path
indicated in Search mode. The path reads: Doc &
Set/Karlo/Local
Set/Appl
Data/MS/Outlook. And yet, I get as far as my name and then
there
is
no
Local
Settings. When I access Local Settings from a different
path
and
follow
it
all the way through there is no pst file.

I'd appreciate any fix you can suggest for these problems.
--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

I'd start here as long as you ignore the sections on
exporting
and
importing. They no longer apply and hopefully will be
removed
for
the
site
some day.
http://www.howto-outlook.com/Howto/backupandrestore.htm
None of the recent updates will be necessary for you to do
what
you
need.
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thanks again Russ. Sounds like this might hit the spot.
Which
page/procuedure would you suggest I start with to
accomplish
my
particular
goal?

Does it matter that I do not have SP3 for my XP? I'm
trying
to
avoid
IE7
since I've been told it conflicts with Quickbooks. If
possible,
I'd
like
to
install SP3 without IE7 if you know anything about that,
especially
if

Use any of the standard methods you would anywhere else:
1. Edit Select All Edit Copy to Folder...
2. Edit Select All Drag and drop
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
When I open a folder, select all the contents and then right click, there
is
no option to copy (only open, print, forward, mark..., delete, move).
-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

This is a simple copy and paste operation.
You wouldn't copy the folder of course. That would create a second
folder.
You copy the contents of the folder.
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
I assume you are referring to #2.
2. Copy the data you want from file you opened into the one you're
using
now, then close the one you opened.

Would you please provide specific, step-by-step instructions for doing
so?

PS When I have attempted to COPY a folder, it creates a copy with the
number 1. However, that newly copied folder still does not appear from
within a mail message.
-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

It's still in the thread. Can you not read the thread?
This was the post:
It stands to reason that if you opened another PST file then you would
have
another PST file in your profile, right?
If you didn't want another set of Personal Folders, then you have two
choices of what to do next:
1. Use the PST file you opened as your default instead of the one
you're
using now, then close the one you're using now.
2. Copy the data you want from file you opened into the one you're
using
now, then close the one you opened.
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
I must have missed your instructions on merging. Would you please
provide
those.
-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

You're the one who started this thread asking how to merge Contact
Folders
(see the Subject). I've already answered how to do so.
Having a single location for data is usually preferable because it
makes
searching, syncing and backing up easier.
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...

Other than the inconvenience of having two separate folders are
there
any
significant disadvantages to this approach?

Is the preferrable alternative to merge the two. If so, how to I
do
that?

At this point I'd like to do whatever is the most simple and
retains
my
groupings. If I choose the two folder approach can it later be
disabled
and
merged as one?

-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

If you really want to have more than one Outlook data file in
your
profile
(hard to know why you would), then just follow the well
documented
and
frequently posted instructions for enabling secondary Contacts
Folders
to
appear in your address book view:
http://support.microsoft.com/default...Product=ol2002
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...

The problem is not having two folders, but rather not being
able
to
access
the contacts in the second one from a mail message. Again,
this
is
my
goal.
-- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

It stands to reason that if you opened another PST file then
you
would
have
another PST file in your profile, right?
If you didn't want another set of Personal Folders, then you
have
two
choices of what to do next:
1. Use the PST file you opened as your default instead of the
one
you're
using now, then close the one you're using now.
2. Copy the data you want from file you opened into the one
you're
using
now, then close the one you opened.
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
Russ - Here's the Restore instructions I followed from
the
link
you
provided:

Restore pst-file
....To restore your pst-file, copy the file to the location
where
you
want
to work with it like; D:\My Documents\My Outlook\Temp.
If you restored from CD/DVD, make sure you uncheck the
"Read
Only"
file
attribute by right clicking the file and choosing
Properties.
Now
open
Outlook and connect to the file by choosing; File- Open-
Outlook
Data
File…
You can now check if the backup was successful and you made
sure
you
backed
up the right file.
In the case of a real disaster, the original pst-file would
be
missing
or
be
beyond repair. When the pst-file is missing, Outlook would
have
prompted
you
for the pst-file location. You then need to close Outlook
and
restore
the
file from backup to D:\My Documents\My Outlook as described
above.
Then
start
Outlook again and if prompted browse to the location of the
pst-file.
When the pst-file is beyond repair, Outlook will start with
the
message
that
it can’t be opened and that you need to run the Inbox
Repair
Tool
(scanpst.exe). If scanpst.exe can’t fix the pst-file
either,
rename
the
corrupted pst-file to .old and you would now be in the
situation
that
the
pst-file went missing.

--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

Hard to know what you did wrong since we don't know what
you
did.
Had
you
followed the instructions this would not have happened.
State
what
you
did
instead. What are the "Resotre instructions?"
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
1. I followed the Resotre instructions and ended up
with a
3rd
Personal
Folders, but still those contacts are not
viewable/available
from
a
mail
message. One difference I noticed this time in the now
duplicate
subfolders
is how they are named. After each subfolder title it
also
has
...."in
Personal Folders." For example: "Freinds - in Personal
Folders."

2. Seems to be some confusion with the various pst
files
on
my
system.
The
primary data file more than doubled in size after the
above
action,
so
I
assume it now contains the secondry file as well. Most
concerning,
I'm
no
longer able to locate the primary pst file by following
the
dierectory
path
indicated in Search mode. The path reads: Doc &
Set/Karlo/Local
Set/Appl
Data/MS/Outlook. And yet, I get as far as my name and
then
there
is
no
Local
Settings. When I access Local Settings from a different
path
and
follow
it
all the way through there is no pst file.

I'd appreciate any fix you can suggest for these
problems.
--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

I'd start here as long as you ignore the sections on
exporting
and
importing. They no longer apply and hopefully will be
removed
for
the
site
some day.
http://www.howto-outlook.com/Howto/backupandrestore.htm
None of the recent updates will be necessary for you to
do
what
you
need.
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in
message
...
Thanks again Russ. Sounds like this might hit the
spot.
Which
page/procuedure would you suggest I start with to
accomplish
my
particular
goal?

Does it matter that I do not have SP3 for my XP? I'm
trying
to
avoid
IE7
since I've been told it conflicts with Quickbooks.
If
possible,
I'd
like
to
install SP3 without IE7 if you know anything about
that,
especially
if