How to Merge or Copy Outlook Contact Folders

I've successfully imported Contacts from one computer to another, which also
already has existing Contacts. The newly imported groups of Contacts
(folders) show up under the existing Contacts (all under My Contacts).
However, when I'm in a mail message and attempt to enter a contact address
from the newly imported folder/group, it does not show up. Still, only the
same old, original contacts (before import) are available. How can I either
merge or copy the newly imported folders into the existing Contacts so they
are available in a new mail messasge, wtihout having to do so one contact at
a time?
--
Karlo

You never use import to transfer Outlook data unless you enjoy problems like
this.
Did you want to have a second Contacts Folder?
If so, did you enable it to appear an an email address book in your address
book view?
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...

I've successfully imported Contacts from one computer to another, which
also
already has existing Contacts. The newly imported groups of Contacts
(folders) show up under the existing Contacts (all under My Contacts).
However, when I'm in a mail message and attempt to enter a contact address
from the newly imported folder/group, it does not show up. Still, only
the
same old, original contacts (before import) are available. How can I
either
merge or copy the newly imported folders into the existing Contacts so
they
are available in a new mail messasge, wtihout having to do so one contact
at
a time?
--
Karlo

Thank you Russ. I appreciate your insight. It's good to know what I did
wrong. If you can tell me, I'd be interested in knowing how to do it right.
Can you tell me, step by step, either 1. how to enable it to appear as a
second contacts folder (or as a separate address book??)? I don't
understand the difference between the address book (which is currently empty)
and the Contacts, nor the difference between Contacts and My Contacts. OR 2.
how to properly transfer Contacts to avoid such problems. Preferrably #1,
since I would like to keep them separate, BUT have BOTH appear when I go to
enter an address in a mail message.

PS It's important to me to retain the organization of the dozen or so
groupings of folders I am attempting to merge, and preferrably keep them
separate from existing contacts, which are not subgrouped at all.
--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

You never use import to transfer Outlook data unless you enjoy problems like
this.
Did you want to have a second Contacts Folder?
If so, did you enable it to appear an an email address book in your address
book view?
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...

I've successfully imported Contacts from one computer to another, which
also
already has existing Contacts. The newly imported groups of Contacts
(folders) show up under the existing Contacts (all under My Contacts).
However, when I'm in a mail message and attempt to enter a contact address
from the newly imported folder/group, it does not show up. Still, only
the
same old, original contacts (before import) are available. How can I
either
merge or copy the newly imported folders into the existing Contacts so
they
are available in a new mail messasge, wtihout having to do so one contact
at
a time?
--
Karlo

We post instructions on how to migrate Outlook data almost every day. When
done properly all your organization will remain intact.
The file you need is your Personal Folders file (*.pst) It's where all the
mail, calendar, contacts etc are stored.

Take a look at these pages for info on Outlook data backup or transfer:
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm
http://office.microsoft.com/en-us/as...771141033.aspx

Note that some of the information on these pages is outdated and no longer
applies to Outlook 2003 or 2007. Specifically:
1. Ignore any advice to copy your PST file to Outlook's default location to
connect it to your profile. Doing so only corrupts your profile. Copy it
anywhere BUT the default location and open it within your Outlook profile.
2. Ignore any advice that tells you to use export or import to transfer
Outlook data. That has never been sound advice, but the process has become
too deeply flawed now to be of any use whatsoever.

How to configure the address book view of Contacts is also documented
several places, such as:
http://support.microsoft.com/default...Product=ol2002

--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thank you Russ. I appreciate your insight. It's good to know what I did
wrong. If you can tell me, I'd be interested in knowing how to do it
right.
Can you tell me, step by step, either 1. how to enable it to appear as a
second contacts folder (or as a separate address book??)? I don't
understand the difference between the address book (which is currently
empty)
and the Contacts, nor the difference between Contacts and My Contacts. OR
2.
how to properly transfer Contacts to avoid such problems. Preferrably #1,
since I would like to keep them separate, BUT have BOTH appear when I go
to
enter an address in a mail message.

PS It's important to me to retain the organization of the dozen or so
groupings of folders I am attempting to merge, and preferrably keep them
separate from existing contacts, which are not subgrouped at all.
--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

You never use import to transfer Outlook data unless you enjoy problems
like
this.
Did you want to have a second Contacts Folder?
If so, did you enable it to appear an an email address book in your
address
book view?
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...

I've successfully imported Contacts from one computer to another, which
also
already has existing Contacts. The newly imported groups of Contacts
(folders) show up under the existing Contacts (all under My Contacts).
However, when I'm in a mail message and attempt to enter a contact
address
from the newly imported folder/group, it does not show up. Still, only
the
same old, original contacts (before import) are available. How can I
either
merge or copy the newly imported folders into the existing Contacts so
they
are available in a new mail messasge, wtihout having to do so one
contact
at
a time?
--
Karlo

Thanks again Russ. Sounds like this might hit the spot. Which
page/procuedure would you suggest I start with to accomplish my particular
goal?

Does it matter that I do not have SP3 for my XP? I'm trying to avoid IE7
since I've been told it conflicts with Quickbooks. If possible, I'd like to
install SP3 without IE7 if you know anything about that, especially if it is
needed for successful migration of my contacts.

Much appreciated -- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

We post instructions on how to migrate Outlook data almost every day. When
done properly all your organization will remain intact.
The file you need is your Personal Folders file (*.pst) It's where all the
mail, calendar, contacts etc are stored.

Take a look at these pages for info on Outlook data backup or transfer:
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm
http://office.microsoft.com/en-us/as...771141033.aspx

Note that some of the information on these pages is outdated and no longer
applies to Outlook 2003 or 2007. Specifically:
1. Ignore any advice to copy your PST file to Outlook's default location to
connect it to your profile. Doing so only corrupts your profile. Copy it
anywhere BUT the default location and open it within your Outlook profile.
2. Ignore any advice that tells you to use export or import to transfer
Outlook data. That has never been sound advice, but the process has become
too deeply flawed now to be of any use whatsoever.

How to configure the address book view of Contacts is also documented
several places, such as:
http://support.microsoft.com/default...Product=ol2002

--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thank you Russ. I appreciate your insight. It's good to know what I did
wrong. If you can tell me, I'd be interested in knowing how to do it
right.
Can you tell me, step by step, either 1. how to enable it to appear as a
second contacts folder (or as a separate address book??)? I don't
understand the difference between the address book (which is currently
empty)
and the Contacts, nor the difference between Contacts and My Contacts. OR
2.
how to properly transfer Contacts to avoid such problems. Preferrably #1,
since I would like to keep them separate, BUT have BOTH appear when I go
to
enter an address in a mail message.

PS It's important to me to retain the organization of the dozen or so
groupings of folders I am attempting to merge, and preferrably keep them
separate from existing contacts, which are not subgrouped at all.
--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

You never use import to transfer Outlook data unless you enjoy problems
like
this.
Did you want to have a second Contacts Folder?
If so, did you enable it to appear an an email address book in your
address
book view?
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...

I've successfully imported Contacts from one computer to another, which
also
already has existing Contacts. The newly imported groups of Contacts
(folders) show up under the existing Contacts (all under My Contacts).
However, when I'm in a mail message and attempt to enter a contact
address
from the newly imported folder/group, it does not show up. Still, only
the
same old, original contacts (before import) are available. How can I
either
merge or copy the newly imported folders into the existing Contacts so
they
are available in a new mail messasge, wtihout having to do so one
contact
at
a time?
--
Karlo

I'd start here as long as you ignore the sections on exporting and
importing. They no longer apply and hopefully will be removed for the site
some day.
http://www.howto-outlook.com/Howto/backupandrestore.htm
None of the recent updates will be necessary for you to do what you need.
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thanks again Russ. Sounds like this might hit the spot. Which
page/procuedure would you suggest I start with to accomplish my particular
goal?

Does it matter that I do not have SP3 for my XP? I'm trying to avoid IE7
since I've been told it conflicts with Quickbooks. If possible, I'd like
to
install SP3 without IE7 if you know anything about that, especially if it
is
needed for successful migration of my contacts.

Much appreciated -- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

We post instructions on how to migrate Outlook data almost every day.
When
done properly all your organization will remain intact.
The file you need is your Personal Folders file (*.pst) It's where all
the
mail, calendar, contacts etc are stored.

Take a look at these pages for info on Outlook data backup or transfer:
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm
http://office.microsoft.com/en-us/as...771141033.aspx

Note that some of the information on these pages is outdated and no
longer
applies to Outlook 2003 or 2007. Specifically:
1. Ignore any advice to copy your PST file to Outlook's default location
to
connect it to your profile. Doing so only corrupts your profile. Copy it
anywhere BUT the default location and open it within your Outlook
profile.
2. Ignore any advice that tells you to use export or import to transfer
Outlook data. That has never been sound advice, but the process has
become
too deeply flawed now to be of any use whatsoever.

How to configure the address book view of Contacts is also documented
several places, such as:
http://support.microsoft.com/default...Product=ol2002

--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thank you Russ. I appreciate your insight. It's good to know what I
did
wrong. If you can tell me, I'd be interested in knowing how to do it
right.
Can you tell me, step by step, either 1. how to enable it to appear as
a
second contacts folder (or as a separate address book??)? I don't
understand the difference between the address book (which is currently
empty)
and the Contacts, nor the difference between Contacts and My Contacts.
OR
2.
how to properly transfer Contacts to avoid such problems. Preferrably
#1,
since I would like to keep them separate, BUT have BOTH appear when I
go
to
enter an address in a mail message.

PS It's important to me to retain the organization of the dozen or so
groupings of folders I am attempting to merge, and preferrably keep
them
separate from existing contacts, which are not subgrouped at all.
--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

You never use import to transfer Outlook data unless you enjoy
problems
like
this.
Did you want to have a second Contacts Folder?
If so, did you enable it to appear an an email address book in your
address
book view?
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...

I've successfully imported Contacts from one computer to another,
which
also
already has existing Contacts. The newly imported groups of
Contacts
(folders) show up under the existing Contacts (all under My
Contacts).
However, when I'm in a mail message and attempt to enter a contact
address
from the newly imported folder/group, it does not show up. Still,
only
the
same old, original contacts (before import) are available. How can
I
either
merge or copy the newly imported folders into the existing Contacts
so
they
are available in a new mail messasge, wtihout having to do so one
contact
at
a time?
--
Karlo

1. I followed the Resotre instructions and ended up with a 3rd Personal
Folders, but still those contacts are not viewable/available from a mail
message. One difference I noticed this time in the now duplicate subfolders
is how they are named. After each subfolder title it also has ...."in
Personal Folders." For example: "Freinds - in Personal Folders."

2. Seems to be some confusion with the various pst files on my system. The
primary data file more than doubled in size after the above action, so I
assume it now contains the secondry file as well. Most concerning, I'm no
longer able to locate the primary pst file by following the dierectory path
indicated in Search mode. The path reads: Doc & Set/Karlo/Local Set/Appl
Data/MS/Outlook. And yet, I get as far as my name and then there is no Local
Settings. When I access Local Settings from a different path and follow it
all the way through there is no pst file.

I'd appreciate any fix you can suggest for these problems.
--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

I'd start here as long as you ignore the sections on exporting and
importing. They no longer apply and hopefully will be removed for the site
some day.
http://www.howto-outlook.com/Howto/backupandrestore.htm
None of the recent updates will be necessary for you to do what you need.
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thanks again Russ. Sounds like this might hit the spot. Which
page/procuedure would you suggest I start with to accomplish my particular
goal?

Does it matter that I do not have SP3 for my XP? I'm trying to avoid IE7
since I've been told it conflicts with Quickbooks. If possible, I'd like
to
install SP3 without IE7 if you know anything about that, especially if it
is
needed for successful migration of my contacts.

Much appreciated -- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

We post instructions on how to migrate Outlook data almost every day.
When
done properly all your organization will remain intact.
The file you need is your Personal Folders file (*.pst) It's where all
the
mail, calendar, contacts etc are stored.

Take a look at these pages for info on Outlook data backup or transfer:
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm
http://office.microsoft.com/en-us/as...771141033.aspx

Note that some of the information on these pages is outdated and no
longer
applies to Outlook 2003 or 2007. Specifically:
1. Ignore any advice to copy your PST file to Outlook's default location
to
connect it to your profile. Doing so only corrupts your profile. Copy it
anywhere BUT the default location and open it within your Outlook
profile.
2. Ignore any advice that tells you to use export or import to transfer
Outlook data. That has never been sound advice, but the process has
become
too deeply flawed now to be of any use whatsoever.

How to configure the address book view of Contacts is also documented
several places, such as:
http://support.microsoft.com/default...Product=ol2002

--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thank you Russ. I appreciate your insight. It's good to know what I
did
wrong. If you can tell me, I'd be interested in knowing how to do it
right.
Can you tell me, step by step, either 1. how to enable it to appear as
a
second contacts folder (or as a separate address book??)? I don't
understand the difference between the address book (which is currently
empty)
and the Contacts, nor the difference between Contacts and My Contacts.
OR
2.
how to properly transfer Contacts to avoid such problems. Preferrably
#1,
since I would like to keep them separate, BUT have BOTH appear when I
go
to
enter an address in a mail message.

PS It's important to me to retain the organization of the dozen or so
groupings of folders I am attempting to merge, and preferrably keep
them
separate from existing contacts, which are not subgrouped at all.
--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

You never use import to transfer Outlook data unless you enjoy
problems
like
this.
Did you want to have a second Contacts Folder?
If so, did you enable it to appear an an email address book in your
address
book view?
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...

I've successfully imported Contacts from one computer to another,
which
also
already has existing Contacts. The newly imported groups of
Contacts
(folders) show up under the existing Contacts (all under My
Contacts).
However, when I'm in a mail message and attempt to enter a contact
address
from the newly imported folder/group, it does not show up. Still,
only
the
same old, original contacts (before import) are available. How can
I
either
merge or copy the newly imported folders into the existing Contacts
so
they
are available in a new mail messasge, wtihout having to do so one
contact
at
a time?
--
Karlo

Hard to know what you did wrong since we don't know what you did. Had you
followed the instructions this would not have happened. State what you did
instead. What are the "Resotre instructions?"
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
1. I followed the Resotre instructions and ended up with a 3rd Personal
Folders, but still those contacts are not viewable/available from a mail
message. One difference I noticed this time in the now duplicate
subfolders
is how they are named. After each subfolder title it also has ...."in
Personal Folders." For example: "Freinds - in Personal Folders."

2. Seems to be some confusion with the various pst files on my system.
The
primary data file more than doubled in size after the above action, so I
assume it now contains the secondry file as well. Most concerning, I'm no
longer able to locate the primary pst file by following the dierectory
path
indicated in Search mode. The path reads: Doc & Set/Karlo/Local Set/Appl
Data/MS/Outlook. And yet, I get as far as my name and then there is no
Local
Settings. When I access Local Settings from a different path and follow
it
all the way through there is no pst file.

I'd appreciate any fix you can suggest for these problems.
--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

I'd start here as long as you ignore the sections on exporting and
importing. They no longer apply and hopefully will be removed for the
site
some day.
http://www.howto-outlook.com/Howto/backupandrestore.htm
None of the recent updates will be necessary for you to do what you need.
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thanks again Russ. Sounds like this might hit the spot. Which
page/procuedure would you suggest I start with to accomplish my
particular
goal?

Does it matter that I do not have SP3 for my XP? I'm trying to avoid
IE7
since I've been told it conflicts with Quickbooks. If possible, I'd
like
to
install SP3 without IE7 if you know anything about that, especially if
it
is
needed for successful migration of my contacts.

Much appreciated -- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

We post instructions on how to migrate Outlook data almost every day.
When
done properly all your organization will remain intact.
The file you need is your Personal Folders file (*.pst) It's where all
the
mail, calendar, contacts etc are stored.

Take a look at these pages for info on Outlook data backup or
transfer:
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm
http://office.microsoft.com/en-us/as...771141033.aspx

Note that some of the information on these pages is outdated and no
longer
applies to Outlook 2003 or 2007. Specifically:
1. Ignore any advice to copy your PST file to Outlook's default
location
to
connect it to your profile. Doing so only corrupts your profile. Copy
it
anywhere BUT the default location and open it within your Outlook
profile.
2. Ignore any advice that tells you to use export or import to
transfer
Outlook data. That has never been sound advice, but the process has
become
too deeply flawed now to be of any use whatsoever.

How to configure the address book view of Contacts is also documented
several places, such as:
http://support.microsoft.com/default...Product=ol2002

--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thank you Russ. I appreciate your insight. It's good to know what
I
did
wrong. If you can tell me, I'd be interested in knowing how to do
it
right.
Can you tell me, step by step, either 1. how to enable it to appear
as
a
second contacts folder (or as a separate address book??)? I don't
understand the difference between the address book (which is
currently
empty)
and the Contacts, nor the difference between Contacts and My
Contacts.
OR
2.
how to properly transfer Contacts to avoid such problems.
Preferrably
#1,
since I would like to keep them separate, BUT have BOTH appear when
I
go
to
enter an address in a mail message.

PS It's important to me to retain the organization of the dozen or
so
groupings of folders I am attempting to merge, and preferrably keep
them
separate from existing contacts, which are not subgrouped at all.
--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

You never use import to transfer Outlook data unless you enjoy
problems
like
this.
Did you want to have a second Contacts Folder?
If so, did you enable it to appear an an email address book in your
address
book view?
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...

I've successfully imported Contacts from one computer to another,
which
also
already has existing Contacts. The newly imported groups of
Contacts
(folders) show up under the existing Contacts (all under My
Contacts).
However, when I'm in a mail message and attempt to enter a
contact
address
from the newly imported folder/group, it does not show up.
Still,
only
the
same old, original contacts (before import) are available. How
can
I
either
merge or copy the newly imported folders into the existing
Contacts
so
they
are available in a new mail messasge, wtihout having to do so one
contact
at
a time?
--
Karlo

Russ - Here's the Restore instructions I followed from the link you provided:

Restore pst-file
.....To restore your pst-file, copy the file to the location where you want
to work with it like; D:\My Documents\My Outlook\Temp.
If you restored from CD/DVD, make sure you uncheck the "Read Only" file
attribute by right clicking the file and choosing Properties. Now open
Outlook and connect to the file by choosing; File- Open- Outlook Data File…
You can now check if the backup was successful and you made sure you backed
up the right file.
In the case of a real disaster, the original pst-file would be missing or be
beyond repair. When the pst-file is missing, Outlook would have prompted you
for the pst-file location. You then need to close Outlook and restore the
file from backup to D:\My Documents\My Outlook as described above. Then start
Outlook again and if prompted browse to the location of the pst-file.
When the pst-file is beyond repair, Outlook will start with the message that
it can’t be opened and that you need to run the Inbox Repair Tool
(scanpst.exe). If scanpst.exe can’t fix the pst-file either, rename the
corrupted pst-file to .old and you would now be in the situation that the
pst-file went missing.

--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

Hard to know what you did wrong since we don't know what you did. Had you
followed the instructions this would not have happened. State what you did
instead. What are the "Resotre instructions?"
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
1. I followed the Resotre instructions and ended up with a 3rd Personal
Folders, but still those contacts are not viewable/available from a mail
message. One difference I noticed this time in the now duplicate
subfolders
is how they are named. After each subfolder title it also has ...."in
Personal Folders." For example: "Freinds - in Personal Folders."

2. Seems to be some confusion with the various pst files on my system.
The
primary data file more than doubled in size after the above action, so I
assume it now contains the secondry file as well. Most concerning, I'm no
longer able to locate the primary pst file by following the dierectory
path
indicated in Search mode. The path reads: Doc & Set/Karlo/Local Set/Appl
Data/MS/Outlook. And yet, I get as far as my name and then there is no
Local
Settings. When I access Local Settings from a different path and follow
it
all the way through there is no pst file.

I'd appreciate any fix you can suggest for these problems.
--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

I'd start here as long as you ignore the sections on exporting and
importing. They no longer apply and hopefully will be removed for the
site
some day.
http://www.howto-outlook.com/Howto/backupandrestore.htm
None of the recent updates will be necessary for you to do what you need.
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thanks again Russ. Sounds like this might hit the spot. Which
page/procuedure would you suggest I start with to accomplish my
particular
goal?

Does it matter that I do not have SP3 for my XP? I'm trying to avoid
IE7
since I've been told it conflicts with Quickbooks. If possible, I'd
like
to
install SP3 without IE7 if you know anything about that, especially if
it
is
needed for successful migration of my contacts.

Much appreciated -- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

We post instructions on how to migrate Outlook data almost every day.
When
done properly all your organization will remain intact.
The file you need is your Personal Folders file (*.pst) It's where all
the
mail, calendar, contacts etc are stored.

Take a look at these pages for info on Outlook data backup or
transfer:
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm
http://office.microsoft.com/en-us/as...771141033.aspx

Note that some of the information on these pages is outdated and no
longer
applies to Outlook 2003 or 2007. Specifically:
1. Ignore any advice to copy your PST file to Outlook's default
location
to
connect it to your profile. Doing so only corrupts your profile. Copy
it
anywhere BUT the default location and open it within your Outlook
profile.
2. Ignore any advice that tells you to use export or import to
transfer
Outlook data. That has never been sound advice, but the process has
become
too deeply flawed now to be of any use whatsoever.

How to configure the address book view of Contacts is also documented
several places, such as:
http://support.microsoft.com/default...Product=ol2002

--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thank you Russ. I appreciate your insight. It's good to know what
I
did
wrong. If you can tell me, I'd be interested in knowing how to do
it
right.
Can you tell me, step by step, either 1. how to enable it to appear
as
a
second contacts folder (or as a separate address book??)? I don't
understand the difference between the address book (which is
currently
empty)
and the Contacts, nor the difference between Contacts and My
Contacts.
OR
2.
how to properly transfer Contacts to avoid such problems.
Preferrably
#1,
since I would like to keep them separate, BUT have BOTH appear when
I
go
to
enter an address in a mail message.

PS It's important to me to retain the organization of the dozen or
so
groupings of folders I am attempting to merge, and preferrably keep
them
separate from existing contacts, which are not subgrouped at all.
--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

You never use import to transfer Outlook data unless you enjoy
problems
like
this.
Did you want to have a second Contacts Folder?
If so, did you enable it to appear an an email address book in your
address
book view?
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...

I've successfully imported Contacts from one computer to another,
which
also
already has existing Contacts. The newly imported groups of
Contacts
(folders) show up under the existing Contacts (all under My
Contacts).
However, when I'm in a mail message and attempt to enter a
contact
address
from the newly imported folder/group, it does not show up.
Still,
only
the
same old, original contacts (before import) are available. How
can
I
either
merge or copy the newly imported folders into the existing
Contacts
so
they
are available in a new mail messasge, wtihout having to do so one
contact
at
a time?
--
Karlo

It stands to reason that if you opened another PST file then you would have
another PST file in your profile, right?
If you didn't want another set of Personal Folders, then you have two
choices of what to do next:
1. Use the PST file you opened as your default instead of the one you're
using now, then close the one you're using now.
2. Copy the data you want from file you opened into the one you're using
now, then close the one you opened.
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
Russ - Here's the Restore instructions I followed from the link you
provided:

Restore pst-file
....To restore your pst-file, copy the file to the location where you want
to work with it like; D:\My Documents\My Outlook\Temp.
If you restored from CD/DVD, make sure you uncheck the "Read Only" file
attribute by right clicking the file and choosing Properties. Now open
Outlook and connect to the file by choosing; File- Open- Outlook Data
File…
You can now check if the backup was successful and you made sure you
backed
up the right file.
In the case of a real disaster, the original pst-file would be missing or
be
beyond repair. When the pst-file is missing, Outlook would have prompted
you
for the pst-file location. You then need to close Outlook and restore the
file from backup to D:\My Documents\My Outlook as described above. Then
start
Outlook again and if prompted browse to the location of the pst-file.
When the pst-file is beyond repair, Outlook will start with the message
that
it can’t be opened and that you need to run the Inbox Repair Tool
(scanpst.exe). If scanpst.exe can’t fix the pst-file either, rename the
corrupted pst-file to .old and you would now be in the situation that the
pst-file went missing.

--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

Hard to know what you did wrong since we don't know what you did. Had you
followed the instructions this would not have happened. State what you
did
instead. What are the "Resotre instructions?"
--
Russ Valentine
[MVP-Outlook]
"karlo" wrote in message
...
1. I followed the Resotre instructions and ended up with a 3rd
Personal
Folders, but still those contacts are not viewable/available from a
mail
message. One difference I noticed this time in the now duplicate
subfolders
is how they are named. After each subfolder title it also has ...."in
Personal Folders." For example: "Freinds - in Personal Folders."

2. Seems to be some confusion with the various pst files on my system.
The
primary data file more than doubled in size after the above action, so
I
assume it now contains the secondry file as well. Most concerning, I'm
no
longer able to locate the primary pst file by following the dierectory
path
indicated in Search mode. The path reads: Doc & Set/Karlo/Local
Set/Appl
Data/MS/Outlook. And yet, I get as far as my name and then there is no
Local
Settings. When I access Local Settings from a different path and
follow
it
all the way through there is no pst file.

I'd appreciate any fix you can suggest for these problems.
--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

I'd start here as long as you ignore the sections on exporting and
importing. They no longer apply and hopefully will be removed for the
site
some day.
http://www.howto-outlook.com/Howto/backupandrestore.htm
None of the recent updates will be necessary for you to do what you
need.
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thanks again Russ. Sounds like this might hit the spot. Which
page/procuedure would you suggest I start with to accomplish my
particular
goal?

Does it matter that I do not have SP3 for my XP? I'm trying to
avoid
IE7
since I've been told it conflicts with Quickbooks. If possible, I'd
like
to
install SP3 without IE7 if you know anything about that, especially
if
it
is
needed for successful migration of my contacts.

Much appreciated -- Karlo


"Russ Valentine [MVP-Outlook]" wrote:

We post instructions on how to migrate Outlook data almost every
day.
When
done properly all your organization will remain intact.
The file you need is your Personal Folders file (*.pst) It's where
all
the
mail, calendar, contacts etc are stored.

Take a look at these pages for info on Outlook data backup or
transfer:
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm
http://office.microsoft.com/en-us/as...771141033.aspx

Note that some of the information on these pages is outdated and no
longer
applies to Outlook 2003 or 2007. Specifically:
1. Ignore any advice to copy your PST file to Outlook's default
location
to
connect it to your profile. Doing so only corrupts your profile.
Copy
it
anywhere BUT the default location and open it within your Outlook
profile.
2. Ignore any advice that tells you to use export or import to
transfer
Outlook data. That has never been sound advice, but the process has
become
too deeply flawed now to be of any use whatsoever.

How to configure the address book view of Contacts is also
documented
several places, such as:
http://support.microsoft.com/default...Product=ol2002

--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...
Thank you Russ. I appreciate your insight. It's good to know
what
I
did
wrong. If you can tell me, I'd be interested in knowing how to
do
it
right.
Can you tell me, step by step, either 1. how to enable it to
appear
as
a
second contacts folder (or as a separate address book??)? I
don't
understand the difference between the address book (which is
currently
empty)
and the Contacts, nor the difference between Contacts and My
Contacts.
OR
2.
how to properly transfer Contacts to avoid such problems.
Preferrably
#1,
since I would like to keep them separate, BUT have BOTH appear
when
I
go
to
enter an address in a mail message.

PS It's important to me to retain the organization of the dozen
or
so
groupings of folders I am attempting to merge, and preferrably
keep
them
separate from existing contacts, which are not subgrouped at all.
--
Karlo


"Russ Valentine [MVP-Outlook]" wrote:

You never use import to transfer Outlook data unless you enjoy
problems
like
this.
Did you want to have a second Contacts Folder?
If so, did you enable it to appear an an email address book in
your
address
book view?
--
Russ Valentine
[MVP-Outlook]
"Karlo" wrote in message
...

I've successfully imported Contacts from one computer to
another,
which
also
already has existing Contacts. The newly imported groups of
Contacts
(folders) show up under the existing Contacts (all under My
Contacts).
However, when I'm in a mail message and attempt to enter a
contact
address
from the newly imported folder/group, it does not show up.
Still,
only
the
same old, original contacts (before import) are available.
How
can
I
either
merge or copy the newly imported folders into the existing
Contacts
so
they
are available in a new mail messasge, wtihout having to do so
one
contact
at
a time?
--
Karlo