Two related questions concerning newsletter format

Thanks. I'll see what I can do with tables. The newsletter format I was
using was created long ago and had probably been modified by various people,
so that makes it difficult. I simply modified it by scanning a drawing of
the church and applying that to the existing document. Publisher is out of
the question because the church is using very old equipment and software.
They still have Word 2003 (I'm using 2007), so I saved the basic newsletter
as a 97-2003 document. It is not even a true template, just a
copy-and-paste type of job.

MaryL

"Graham Mayor" wrote in message
...
Word has only one type of column for the rest it uses tables.
You can insert pictures in the columns of a table (clue: - set the table
column width to fixed or it will expand to accommodate the picture), but
pictures that span columns are rather more complicated requiring the use
of extra merged columns and rows. For such a layout Publisher would be a
whole lot simpler.
--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



MaryL wrote:
"Graham Mayor" wrote in message
...
It's a border - see
http://word.mvps.org/FAQs/Formatting...tRidOfLine.htm

--

Graham Mayor - Word MVP

That was it. The border (what I called a graphic line) is gone. Thanks!
Now, I'll have to try the borderless table, as you suggested.
I do need to be able to insert photos with borders around them,
though. Does Word only have the one type of columns, with columns
always flowing across the page and balanced?

Thanks for the help.
MaryL

I don't think you'll find tables very satisfactory for this purpose. Please
see my previous reply, which addresses your issue.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"MaryL" -OUT-THE-LITTER wrote in message
...
Thanks. I'll see what I can do with tables. The newsletter format I was
using was created long ago and had probably been modified by various
people, so that makes it difficult. I simply modified it by scanning a
drawing of the church and applying that to the existing document.
Publisher is out of the question because the church is using very old
equipment and software. They still have Word 2003 (I'm using 2007), so I
saved the basic newsletter as a 97-2003 document. It is not even a true
template, just a copy-and-paste type of job.

MaryL

"Graham Mayor" wrote in message
...
Word has only one type of column for the rest it uses tables.
You can insert pictures in the columns of a table (clue: - set the table
column width to fixed or it will expand to accommodate the picture), but
pictures that span columns are rather more complicated requiring the use
of extra merged columns and rows. For such a layout Publisher would be a
whole lot simpler.
--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



MaryL wrote:
"Graham Mayor" wrote in message
...
It's a border - see
http://word.mvps.org/FAQs/Formatting...tRidOfLine.htm

--

Graham Mayor - Word MVP

That was it. The border (what I called a graphic line) is gone. Thanks!
Now, I'll have to try the borderless table, as you suggested.
I do need to be able to insert photos with borders around them,
though. Does Word only have the one type of columns, with columns
always flowing across the page and balanced?

Thanks for the help.
MaryL

Your suggestions look like what I need. Unfortunately, I am using Office
2007 (I had an older version but decided to get 2007 when I bought a new
computer -- a change that has made much more difficult for me to find
things, especially since so many of the documents I find online refer to the
"standard" menu). As a result, I can't find Tools | Options |
Compatibility. I have checked Word Options, but I haven't found
Compatibility and haven't found any reference to balancing columns. Can you
direct me to the correct location in Word 2007?

Thanks for your help.

MaryL

"Suzanne S. Barnhill" wrote in message
...
1. The second page probably ends with a Continuous section break. If you
removed that break, your columns would not be balanced, but, since the
section break contains the section formatting, you'd probably lose the
columns altogether. Other approaches a

a. Insert a column break (Ctrl+Shift+Enter) at the end of the text you
want to keep in the first column. You'll need to have at least some text
(an empty paragraph) following the column break.

b. In Tools | Options | Compatibility, check the box for "Don't balance
columns for Continuous section starts."

In either case, you may find that the last column/page behaves
unpredictably. I have a two-column club directory that sometimes ends up
with just one member listed on the last page, and Word has a maddening
insistence on splitting that entry even though it's formatted as "Keep
lines together" and followed by an empty paragraph, with "Don't balance
columns" enabled.

2. See http://word.mvps.org/FAQs/General/RevealCodes.htm for the closest
you can get; also see
http://word.mvps.org/FAQs/General/WordVsWordPerfect.htm for why you can't
get any closer.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"MaryL" -OUT-THE-LITTER wrote in message
...

I have two more questions concerning the church newsletter I am trying to
format. I'm a newbie to Word (but a long-time user of WordPerfect), so I
am familiar with creating documents - including some complex documents -
but am not at all familiar with Word features. I like some parts of the
newsletter that was previously used, so decided to try to modify that. It
is set in three columns. The first column on the first page is shaded and
includes a type of index to the newsletter. The title of the newsletter
spans the next two columns.

I scanned a drawing of the church and inserted it above the second two
columns. That was successful and looks good. The problems I am having are
these:

(1) On the last page, text continues to be divided into three columns,
even if there is only a small amount of text. This looks like what
WordPerfect called balanced newspaper, or possibly parallel, columns.
Instead, I would like for the column to extend down the page because the
current setting is breaking a single paragraph into three columns if the
text for the newspaper does not fill the page. Is there any correction I
can make for this? I have not found any way to indicate the *type* of
columns wanted in Word.

(2) As a WP user, I am used to Reveal Codes. Is there any way in Word to
get an indication of what codes are being used? I have tried Show, but it
only seems to indicate paragraphs and section/page breaks. I don't see
any reference that even shows the beginning of column settings, and
certainly not to types.

Incidentally, I bought two Office manuals. Neither helped with these
questions, and I did not find the answer in the help files. The manuals
put more emphasis on using columns within tables, and that is not what I
need.

Thanks for any help you can provide. This is my third time to request
information, and this group has been very responsive. I really appreciate
it.

MaryL

In 2007 it is Word Options, Advanced tab and then right down at the bottom,
click on Layout Options.

Terry

"MaryL" -OUT-THE-LITTER wrote in message
...
Your suggestions look like what I need. Unfortunately, I am using Office
2007 (I had an older version but decided to get 2007 when I bought a new
computer -- a change that has made much more difficult for me to find
things, especially since so many of the documents I find online refer to
the "standard" menu). As a result, I can't find Tools | Options |
Compatibility. I have checked Word Options, but I haven't found
Compatibility and haven't found any reference to balancing columns. Can
you direct me to the correct location in Word 2007?

Thanks for your help.

MaryL

"Suzanne S. Barnhill" wrote in message
...
1. The second page probably ends with a Continuous section break. If you
removed that break, your columns would not be balanced, but, since the
section break contains the section formatting, you'd probably lose the
columns altogether. Other approaches a

a. Insert a column break (Ctrl+Shift+Enter) at the end of the text you
want to keep in the first column. You'll need to have at least some text
(an empty paragraph) following the column break.

b. In Tools | Options | Compatibility, check the box for "Don't
balance columns for Continuous section starts."

In either case, you may find that the last column/page behaves
unpredictably. I have a two-column club directory that sometimes ends up
with just one member listed on the last page, and Word has a maddening
insistence on splitting that entry even though it's formatted as "Keep
lines together" and followed by an empty paragraph, with "Don't balance
columns" enabled.

2. See http://word.mvps.org/FAQs/General/RevealCodes.htm for the closest
you can get; also see
http://word.mvps.org/FAQs/General/WordVsWordPerfect.htm for why you can't
get any closer.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"MaryL" -OUT-THE-LITTER wrote in message
...

I have two more questions concerning the church newsletter I am trying
to format. I'm a newbie to Word (but a long-time user of WordPerfect),
so I am familiar with creating documents - including some complex
documents - but am not at all familiar with Word features. I like some
parts of the newsletter that was previously used, so decided to try to
modify that. It is set in three columns. The first column on the first
page is shaded and includes a type of index to the newsletter. The title
of the newsletter spans the next two columns.

I scanned a drawing of the church and inserted it above the second two
columns. That was successful and looks good. The problems I am having
are these:

(1) On the last page, text continues to be divided into three columns,
even if there is only a small amount of text. This looks like what
WordPerfect called balanced newspaper, or possibly parallel, columns.
Instead, I would like for the column to extend down the page because the
current setting is breaking a single paragraph into three columns if the
text for the newspaper does not fill the page. Is there any correction I
can make for this? I have not found any way to indicate the *type* of
columns wanted in Word.

(2) As a WP user, I am used to Reveal Codes. Is there any way in Word to
get an indication of what codes are being used? I have tried Show, but
it only seems to indicate paragraphs and section/page breaks. I don't
see any reference that even shows the beginning of column settings, and
certainly not to types.

Incidentally, I bought two Office manuals. Neither helped with these
questions, and I did not find the answer in the help files. The manuals
put more emphasis on using columns within tables, and that is not what I
need.

Thanks for any help you can provide. This is my third time to request
information, and this group has been very responsive. I really
appreciate it.

MaryL

Found it! I thought I had checked everything in Word Options, but I missed
Layout Options. Thanks!

MaryL

"Terry Farrell" wrote in message
...
In 2007 it is Word Options, Advanced tab and then right down at the
bottom, click on Layout Options.

Terry

"MaryL" -OUT-THE-LITTER wrote in message
...
Your suggestions look like what I need. Unfortunately, I am using Office
2007 (I had an older version but decided to get 2007 when I bought a new
computer -- a change that has made much more difficult for me to find
things, especially since so many of the documents I find online refer to
the "standard" menu). As a result, I can't find Tools | Options |
Compatibility. I have checked Word Options, but I haven't found
Compatibility and haven't found any reference to balancing columns. Can
you direct me to the correct location in Word 2007?

Thanks for your help.

MaryL

"Suzanne S. Barnhill" wrote in message
...
1. The second page probably ends with a Continuous section break. If you
removed that break, your columns would not be balanced, but, since the
section break contains the section formatting, you'd probably lose the
columns altogether. Other approaches a

a. Insert a column break (Ctrl+Shift+Enter) at the end of the text
you want to keep in the first column. You'll need to have at least some
text (an empty paragraph) following the column break.

b. In Tools | Options | Compatibility, check the box for "Don't
balance columns for Continuous section starts."

In either case, you may find that the last column/page behaves
unpredictably. I have a two-column club directory that sometimes ends up
with just one member listed on the last page, and Word has a maddening
insistence on splitting that entry even though it's formatted as "Keep
lines together" and followed by an empty paragraph, with "Don't balance
columns" enabled.

2. See http://word.mvps.org/FAQs/General/RevealCodes.htm for the closest
you can get; also see
http://word.mvps.org/FAQs/General/WordVsWordPerfect.htm for why you
can't get any closer.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"MaryL" -OUT-THE-LITTER wrote in message
...

I have two more questions concerning the church newsletter I am trying
to format. I'm a newbie to Word (but a long-time user of WordPerfect),
so I am familiar with creating documents - including some complex
documents - but am not at all familiar with Word features. I like some
parts of the newsletter that was previously used, so decided to try to
modify that. It is set in three columns. The first column on the first
page is shaded and includes a type of index to the newsletter. The
title of the newsletter spans the next two columns.

I scanned a drawing of the church and inserted it above the second two
columns. That was successful and looks good. The problems I am having
are these:

(1) On the last page, text continues to be divided into three columns,
even if there is only a small amount of text. This looks like what
WordPerfect called balanced newspaper, or possibly parallel, columns.
Instead, I would like for the column to extend down the page because
the current setting is breaking a single paragraph into three columns
if the text for the newspaper does not fill the page. Is there any
correction I can make for this? I have not found any way to indicate
the *type* of columns wanted in Word.

(2) As a WP user, I am used to Reveal Codes. Is there any way in Word
to get an indication of what codes are being used? I have tried Show,
but it only seems to indicate paragraphs and section/page breaks. I
don't see any reference that even shows the beginning of column
settings, and certainly not to types.

Incidentally, I bought two Office manuals. Neither helped with these
questions, and I did not find the answer in the help files. The manuals
put more emphasis on using columns within tables, and that is not what
I need.

Thanks for any help you can provide. This is my third time to request
information, and this group has been very responsive. I really
appreciate it.

MaryL

Thanks for the suggestions. Once Terry Farrell directed me to Layout
Options in Word 2007, I was able to follow your suggestion regarding
Continuous section breaks. That took care of the problem (so far, at
least...you did warn that results could be unpredictable). Thanks very
much!

MaryL


"Suzanne S. Barnhill" wrote in message
...
1. The second page probably ends with a Continuous section break. If you
removed that break, your columns would not be balanced, but, since the
section break contains the section formatting, you'd probably lose the
columns altogether. Other approaches a

a. Insert a column break (Ctrl+Shift+Enter) at the end of the text you
want to keep in the first column. You'll need to have at least some text
(an empty paragraph) following the column break.

b. In Tools | Options | Compatibility, check the box for "Don't balance
columns for Continuous section starts."

In either case, you may find that the last column/page behaves
unpredictably. I have a two-column club directory that sometimes ends up
with just one member listed on the last page, and Word has a maddening
insistence on splitting that entry even though it's formatted as "Keep
lines together" and followed by an empty paragraph, with "Don't balance
columns" enabled.

2. See http://word.mvps.org/FAQs/General/RevealCodes.htm for the closest
you can get; also see
http://word.mvps.org/FAQs/General/WordVsWordPerfect.htm for why you can't
get any closer.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"MaryL" -OUT-THE-LITTER wrote in message
...

I have two more questions concerning the church newsletter I am trying to
format. I'm a newbie to Word (but a long-time user of WordPerfect), so I
am familiar with creating documents - including some complex documents -
but am not at all familiar with Word features. I like some parts of the
newsletter that was previously used, so decided to try to modify that. It
is set in three columns. The first column on the first page is shaded and
includes a type of index to the newsletter. The title of the newsletter
spans the next two columns.

I scanned a drawing of the church and inserted it above the second two
columns. That was successful and looks good. The problems I am having are
these:

(1) On the last page, text continues to be divided into three columns,
even if there is only a small amount of text. This looks like what
WordPerfect called balanced newspaper, or possibly parallel, columns.
Instead, I would like for the column to extend down the page because the
current setting is breaking a single paragraph into three columns if the
text for the newspaper does not fill the page. Is there any correction I
can make for this? I have not found any way to indicate the *type* of
columns wanted in Word.

(2) As a WP user, I am used to Reveal Codes. Is there any way in Word to
get an indication of what codes are being used? I have tried Show, but it
only seems to indicate paragraphs and section/page breaks. I don't see
any reference that even shows the beginning of column settings, and
certainly not to types.

Incidentally, I bought two Office manuals. Neither helped with these
questions, and I did not find the answer in the help files. The manuals
put more emphasis on using columns within tables, and that is not what I
need.

Thanks for any help you can provide. This is my third time to request
information, and this group has been very responsive. I really appreciate
it.

MaryL

I'm glad Terry got back to you a little sooner than I could have (I saw his
answer almost immediately and saw he had it covered).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"MaryL" -OUT-THE-LITTER wrote in message
...
Thanks for the suggestions. Once Terry Farrell directed me to Layout
Options in Word 2007, I was able to follow your suggestion regarding
Continuous section breaks. That took care of the problem (so far, at
least...you did warn that results could be unpredictable). Thanks very
much!

MaryL


"Suzanne S. Barnhill" wrote in message
...
1. The second page probably ends with a Continuous section break. If you
removed that break, your columns would not be balanced, but, since the
section break contains the section formatting, you'd probably lose the
columns altogether. Other approaches a

a. Insert a column break (Ctrl+Shift+Enter) at the end of the text you
want to keep in the first column. You'll need to have at least some text
(an empty paragraph) following the column break.

b. In Tools | Options | Compatibility, check the box for "Don't
balance columns for Continuous section starts."

In either case, you may find that the last column/page behaves
unpredictably. I have a two-column club directory that sometimes ends up
with just one member listed on the last page, and Word has a maddening
insistence on splitting that entry even though it's formatted as "Keep
lines together" and followed by an empty paragraph, with "Don't balance
columns" enabled.

2. See http://word.mvps.org/FAQs/General/RevealCodes.htm for the closest
you can get; also see
http://word.mvps.org/FAQs/General/WordVsWordPerfect.htm for why you can't
get any closer.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"MaryL" -OUT-THE-LITTER wrote in message
...

I have two more questions concerning the church newsletter I am trying
to format. I'm a newbie to Word (but a long-time user of WordPerfect),
so I am familiar with creating documents - including some complex
documents - but am not at all familiar with Word features. I like some
parts of the newsletter that was previously used, so decided to try to
modify that. It is set in three columns. The first column on the first
page is shaded and includes a type of index to the newsletter. The title
of the newsletter spans the next two columns.

I scanned a drawing of the church and inserted it above the second two
columns. That was successful and looks good. The problems I am having
are these:

(1) On the last page, text continues to be divided into three columns,
even if there is only a small amount of text. This looks like what
WordPerfect called balanced newspaper, or possibly parallel, columns.
Instead, I would like for the column to extend down the page because the
current setting is breaking a single paragraph into three columns if the
text for the newspaper does not fill the page. Is there any correction I
can make for this? I have not found any way to indicate the *type* of
columns wanted in Word.

(2) As a WP user, I am used to Reveal Codes. Is there any way in Word to
get an indication of what codes are being used? I have tried Show, but
it only seems to indicate paragraphs and section/page breaks. I don't
see any reference that even shows the beginning of column settings, and
certainly not to types.

Incidentally, I bought two Office manuals. Neither helped with these
questions, and I did not find the answer in the help files. The manuals
put more emphasis on using columns within tables, and that is not what I
need.

Thanks for any help you can provide. This is my third time to request
information, and this group has been very responsive. I really
appreciate it.

MaryL

Yes, the two of you together gave me some excellent information. In fact,
this whole group has been very helpful.

MaryL


"Suzanne S. Barnhill" wrote in message
...
I'm glad Terry got back to you a little sooner than I could have (I saw
his answer almost immediately and saw he had it covered).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"MaryL" -OUT-THE-LITTER wrote in message
...
Thanks for the suggestions. Once Terry Farrell directed me to Layout
Options in Word 2007, I was able to follow your suggestion regarding
Continuous section breaks. That took care of the problem (so far, at
least...you did warn that results could be unpredictable). Thanks very
much!

MaryL


"Suzanne S. Barnhill" wrote in message
...
1. The second page probably ends with a Continuous section break. If you
removed that break, your columns would not be balanced, but, since the
section break contains the section formatting, you'd probably lose the
columns altogether. Other approaches a

a. Insert a column break (Ctrl+Shift+Enter) at the end of the text
you want to keep in the first column. You'll need to have at least some
text (an empty paragraph) following the column break.

b. In Tools | Options | Compatibility, check the box for "Don't
balance columns for Continuous section starts."

In either case, you may find that the last column/page behaves
unpredictably. I have a two-column club directory that sometimes ends up
with just one member listed on the last page, and Word has a maddening
insistence on splitting that entry even though it's formatted as "Keep
lines together" and followed by an empty paragraph, with "Don't balance
columns" enabled.

2. See http://word.mvps.org/FAQs/General/RevealCodes.htm for the closest
you can get; also see
http://word.mvps.org/FAQs/General/WordVsWordPerfect.htm for why you
can't get any closer.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"MaryL" -OUT-THE-LITTER wrote in message
...

I have two more questions concerning the church newsletter I am trying
to format. I'm a newbie to Word (but a long-time user of WordPerfect),
so I am familiar with creating documents - including some complex
documents - but am not at all familiar with Word features. I like some
parts of the newsletter that was previously used, so decided to try to
modify that. It is set in three columns. The first column on the first
page is shaded and includes a type of index to the newsletter. The
title of the newsletter spans the next two columns.

I scanned a drawing of the church and inserted it above the second two
columns. That was successful and looks good. The problems I am having
are these:

(1) On the last page, text continues to be divided into three columns,
even if there is only a small amount of text. This looks like what
WordPerfect called balanced newspaper, or possibly parallel, columns.
Instead, I would like for the column to extend down the page because
the current setting is breaking a single paragraph into three columns
if the text for the newspaper does not fill the page. Is there any
correction I can make for this? I have not found any way to indicate
the *type* of columns wanted in Word.

(2) As a WP user, I am used to Reveal Codes. Is there any way in Word
to get an indication of what codes are being used? I have tried Show,
but it only seems to indicate paragraphs and section/page breaks. I
don't see any reference that even shows the beginning of column
settings, and certainly not to types.

Incidentally, I bought two Office manuals. Neither helped with these
questions, and I did not find the answer in the help files. The manuals
put more emphasis on using columns within tables, and that is not what
I need.

Thanks for any help you can provide. This is my third time to request
information, and this group has been very responsive. I really
appreciate it.

MaryL