How to avoid retyping on repetitive wordfields on merge toolbar

I use Word 2000 in house and Word 2003 in office. On the document using the
mergefield toolbar, I insert word fields by clicking "insert wordfield", then
"fill in", then at prompt I type in "location", then press ok. Location
changes for every client.

The document contains five places where I must insert the information for
"location." My practice has been to create a wordfield five times at the
various places in the document repeating the same question. I think this is
wasteful, but the only way I know how to do it.

Q. Is there a different technique to avoid retyping the information for the
prompts. Note: I have no clue as to Word programming language.

Why not add a location field to the data source?

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"bird lover" wrote in message
...
I use Word 2000 in house and Word 2003 in office. On the document using
the
mergefield toolbar, I insert word fields by clicking "insert wordfield",
then
"fill in", then at prompt I type in "location", then press ok. Location
changes for every client.

The document contains five places where I must insert the information for
"location." My practice has been to create a wordfield five times at the
various places in the document repeating the same question. I think this
is
wasteful, but the only way I know how to do it.

Q. Is there a different technique to avoid retyping the information for
the
prompts. Note: I have no clue as to Word programming language.

"Doug Robbins - Word MVP" wrote:

Why not add a location field to the data source?

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"bird lover" wrote in message
...
I use Word 2000 in house and Word 2003 in office. On the document using
the
mergefield toolbar, I insert word fields by clicking "insert wordfield",
then
"fill in", then at prompt I type in "location", then press ok. Location
changes for every client.

The document contains five places where I must insert the information for
"location." My practice has been to create a wordfield five times at the
various places in the document repeating the same question. I think this
is
wasteful, but the only way I know how to do it.

Q. Is there a different technique to avoid retyping the information for
the
prompts. Note: I have no clue as to Word programming language.

The primary data source is MS Access. My secretary does not know how to
program that database. The specific word field frequently varies. I need
something simple that we can create specific word fields for repetitive data
for the document.

"Doug Robbins - Word MVP" wrote:

Why not add a location field to the data source?

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"bird lover" wrote in message
...
I use Word 2000 in house and Word 2003 in office. On the document using
the
mergefield toolbar, I insert word fields by clicking "insert wordfield",
then
"fill in", then at prompt I type in "location", then press ok. Location
changes for every client.

The document contains five places where I must insert the information for
"location." My practice has been to create a wordfield five times at the
various places in the document repeating the same question. I think this
is
wasteful, but the only way I know how to do it.

Q. Is there a different technique to avoid retyping the information for
the
prompts. Note: I have no clue as to Word programming language.

Create a directory merge into a single row table, containing a column for
each field. Merge to a new document
Add a header rown of fieldnames, add a column for the location and maintain
the table as a data source.
or
How do you determine the location for each record? If there are only a few
locations, you could probably use a conditional field to insert the correct
one.
or
You certainly don't need to enter a location fillin field more than once for
each document. Use a single Ask field instead and insert the result five
times with REF fields.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




bird lover wrote:
The primary data source is MS Access. My secretary does not know how
to program that database. The specific word field frequently varies.
I need something simple that we can create specific word fields for
repetitive data for the document.

"Doug Robbins - Word MVP" wrote:

Why not add a location field to the data source?

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"bird lover" wrote in message
...
I use Word 2000 in house and Word 2003 in office. On the document
using the
mergefield toolbar, I insert word fields by clicking "insert
wordfield", then
"fill in", then at prompt I type in "location", then press ok.
Location changes for every client.

The document contains five places where I must insert the
information for "location." My practice has been to create a
wordfield five times at the various places in the document
repeating the same question. I think this is
wasteful, but the only way I know how to do it.

Q. Is there a different technique to avoid retyping the
information for the
prompts. Note: I have no clue as to Word programming language.