If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below. |
|
|
|
Thread Tools | Display Modes |
#1
|
|||
|
|||
Preserve Formatting of TOC
Would someone tell me how & possibly why I cannot get Word 2003 to preserve
the Format of a Table of Contents? I have it configured with spacing, Font sizes, tab leaders & all. However when you create a New Document it gets lost. thx, Ted |
#2
|
|||
|
|||
Modify the "TOC 1", "TOC 2" etc. styles to suit your needs; you can do
this via the Index and Tables dialog box. Make sure that you select the "Add to template" check box for each modified style. -- Stefan Blom "Ted" wrote in message ... Would someone tell me how & possibly why I cannot get Word 2003 to preserve the Format of a Table of Contents? I have it configured with spacing, Font sizes, tab leaders & all. However when you create a New Document it gets lost. thx, Ted |
#3
|
|||
|
|||
Hi Ted,
To understand the "why", you have to know that the entire table of contents is just one field. (Right-click in it and select Toggle Field Codes to see that this is true, then repeat to get back the usual display.) As soon as you update the field, any direct formatting you've applied to the TOC is thrown away. The only permanent formatting comes from the styles TOC1, etc. that Word automatically applies based on the levels of the headings and/or TC fields. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Stefan Blom wrote: Modify the "TOC 1", "TOC 2" etc. styles to suit your needs; you can do this via the Index and Tables dialog box. Make sure that you select the "Add to template" check box for each modified style. "Ted" wrote in message ... Would someone tell me how & possibly why I cannot get Word 2003 to preserve the Format of a Table of Contents? I have it configured with spacing, Font sizes, tab leaders & all. However when you create a New Document it gets lost. thx, Ted |
#4
|
|||
|
|||
Moreover, as Stefan has pointed out, changes to the styles affect only the
current document unless you check the "Add to template" box in the Modify Style dialog. When modifications are saved to the template, they will be available in new documents. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jay Freedman" wrote in message ... Hi Ted, To understand the "why", you have to know that the entire table of contents is just one field. (Right-click in it and select Toggle Field Codes to see that this is true, then repeat to get back the usual display.) As soon as you update the field, any direct formatting you've applied to the TOC is thrown away. The only permanent formatting comes from the styles TOC1, etc. that Word automatically applies based on the levels of the headings and/or TC fields. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Stefan Blom wrote: Modify the "TOC 1", "TOC 2" etc. styles to suit your needs; you can do this via the Index and Tables dialog box. Make sure that you select the "Add to template" check box for each modified style. "Ted" wrote in message ... Would someone tell me how & possibly why I cannot get Word 2003 to preserve the Format of a Table of Contents? I have it configured with spacing, Font sizes, tab leaders & all. However when you create a New Document it gets lost. thx, Ted |
#5
|
|||
|
|||
Thanks! all I will apply what I've learned to the normal.dot for all my TOC's
"Ted" wrote: Would someone tell me how & possibly why I cannot get Word 2003 to preserve the Format of a Table of Contents? I have it configured with spacing, Font sizes, tab leaders & all. However when you create a New Document it gets lost. thx, Ted |
#6
|
|||
|
|||
Another aspect is that you have to choose the "From template" format
when you create a table of contents via the Index and Tables dialog box. Otherwise, the TOC styles of the document will be changed by Word according to the particular format selected. -- Stefan Blom "Suzanne S. Barnhill" wrote in message ... Moreover, as Stefan has pointed out, changes to the styles affect only the current document unless you check the "Add to template" box in the Modify Style dialog. When modifications are saved to the template, they will be available in new documents. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jay Freedman" wrote in message ... Hi Ted, To understand the "why", you have to know that the entire table of contents is just one field. (Right-click in it and select Toggle Field Codes to see that this is true, then repeat to get back the usual display.) As soon as you update the field, any direct formatting you've applied to the TOC is thrown away. The only permanent formatting comes from the styles TOC1, etc. that Word automatically applies based on the levels of the headings and/or TC fields. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Stefan Blom wrote: Modify the "TOC 1", "TOC 2" etc. styles to suit your needs; you can do this via the Index and Tables dialog box. Make sure that you select the "Add to template" check box for each modified style. "Ted" wrote in message ... Would someone tell me how & possibly why I cannot get Word 2003 to preserve the Format of a Table of Contents? I have it configured with spacing, Font sizes, tab leaders & all. However when you create a New Document it gets lost. thx, Ted |
#7
|
|||
|
|||
Either this was never true or it is no longer true. I heard it from John
McGhie and took it as gospel, but the Microsoft User Assistance people who wrote the tutorials on TOCs in Word 2003 said it was not true. Perhaps just an old wives' tale or someone's misinterpretation of a bad experience? I don't know, as I haven't tested it--just stick with "From template." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... Another aspect is that you have to choose the "From template" format when you create a table of contents via the Index and Tables dialog box. Otherwise, the TOC styles of the document will be changed by Word according to the particular format selected. -- Stefan Blom "Suzanne S. Barnhill" wrote in message ... Moreover, as Stefan has pointed out, changes to the styles affect only the current document unless you check the "Add to template" box in the Modify Style dialog. When modifications are saved to the template, they will be available in new documents. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jay Freedman" wrote in message ... Hi Ted, To understand the "why", you have to know that the entire table of contents is just one field. (Right-click in it and select Toggle Field Codes to see that this is true, then repeat to get back the usual display.) As soon as you update the field, any direct formatting you've applied to the TOC is thrown away. The only permanent formatting comes from the styles TOC1, etc. that Word automatically applies based on the levels of the headings and/or TC fields. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Stefan Blom wrote: Modify the "TOC 1", "TOC 2" etc. styles to suit your needs; you can do this via the Index and Tables dialog box. Make sure that you select the "Add to template" check box for each modified style. "Ted" wrote in message ... Would someone tell me how & possibly why I cannot get Word 2003 to preserve the Format of a Table of Contents? I have it configured with spacing, Font sizes, tab leaders & all. However when you create a New Document it gets lost. thx, Ted |
#8
|
|||
|
|||
Well, you can certainly modify the format of the TOC styles *after*
you've created a table of contents, even if it initially had a built-in format -- and these modifications will be retained when you update the TOC field. However, if you explicitly chose a different format than "From template" upon TOC creation, this format will replace the settings for the TOC styles of the document. (Of course, it won't overwrite the TOC styles of the attached template.) This is also what I would expect. To reproduce (tested in Word 2000): 1. Create a template. Modify the TOC 1 style to have a Tahoma font. Save the template. 2. Create a new document from that template. Type some text formatted with the Heading 1 style. 3. Create a TOC via InsertIndex and TablesTable of Contents tab. Choose a different format than "From template". Word presents a TOC in the specified format. Selecting the TOC and pressing CTRL+Q does not restore the font of the TOC 1 style, which proves that it has indeed been modified. -- Stefan Blom "Suzanne S. Barnhill" wrote in message ... Either this was never true or it is no longer true. I heard it from John McGhie and took it as gospel, but the Microsoft User Assistance people who wrote the tutorials on TOCs in Word 2003 said it was not true. Perhaps just an old wives' tale or someone's misinterpretation of a bad experience? I don't know, as I haven't tested it--just stick with "From template." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... Another aspect is that you have to choose the "From template" format when you create a table of contents via the Index and Tables dialog box. Otherwise, the TOC styles of the document will be changed by Word according to the particular format selected. -- Stefan Blom "Suzanne S. Barnhill" wrote in message ... Moreover, as Stefan has pointed out, changes to the styles affect only the current document unless you check the "Add to template" box in the Modify Style dialog. When modifications are saved to the template, they will be available in new documents. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jay Freedman" wrote in message ... Hi Ted, To understand the "why", you have to know that the entire table of contents is just one field. (Right-click in it and select Toggle Field Codes to see that this is true, then repeat to get back the usual display.) As soon as you update the field, any direct formatting you've applied to the TOC is thrown away. The only permanent formatting comes from the styles TOC1, etc. that Word automatically applies based on the levels of the headings and/or TC fields. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Stefan Blom wrote: Modify the "TOC 1", "TOC 2" etc. styles to suit your needs; you can do this via the Index and Tables dialog box. Make sure that you select the "Add to template" check box for each modified style. "Ted" wrote in message ... Would someone tell me how & possibly why I cannot get Word 2003 to preserve the Format of a Table of Contents? I have it configured with spacing, Font sizes, tab leaders & all. However when you create a New Document it gets lost. thx, Ted |
#9
|
|||
|
|||
Not having tried this, I'm not sure exactly what you're saying. The question
is whether you can apply, say, the Classic TOC option and modify its TOC styles such that they will not be reset to the Classic default when the TOC is updated. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... Well, you can certainly modify the format of the TOC styles *after* you've created a table of contents, even if it initially had a built-in format -- and these modifications will be retained when you update the TOC field. However, if you explicitly chose a different format than "From template" upon TOC creation, this format will replace the settings for the TOC styles of the document. (Of course, it won't overwrite the TOC styles of the attached template.) This is also what I would expect. To reproduce (tested in Word 2000): 1. Create a template. Modify the TOC 1 style to have a Tahoma font. Save the template. 2. Create a new document from that template. Type some text formatted with the Heading 1 style. 3. Create a TOC via InsertIndex and TablesTable of Contents tab. Choose a different format than "From template". Word presents a TOC in the specified format. Selecting the TOC and pressing CTRL+Q does not restore the font of the TOC 1 style, which proves that it has indeed been modified. -- Stefan Blom "Suzanne S. Barnhill" wrote in message ... Either this was never true or it is no longer true. I heard it from John McGhie and took it as gospel, but the Microsoft User Assistance people who wrote the tutorials on TOCs in Word 2003 said it was not true. Perhaps just an old wives' tale or someone's misinterpretation of a bad experience? I don't know, as I haven't tested it--just stick with "From template." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... Another aspect is that you have to choose the "From template" format when you create a table of contents via the Index and Tables dialog box. Otherwise, the TOC styles of the document will be changed by Word according to the particular format selected. -- Stefan Blom "Suzanne S. Barnhill" wrote in message ... Moreover, as Stefan has pointed out, changes to the styles affect only the current document unless you check the "Add to template" box in the Modify Style dialog. When modifications are saved to the template, they will be available in new documents. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jay Freedman" wrote in message ... Hi Ted, To understand the "why", you have to know that the entire table of contents is just one field. (Right-click in it and select Toggle Field Codes to see that this is true, then repeat to get back the usual display.) As soon as you update the field, any direct formatting you've applied to the TOC is thrown away. The only permanent formatting comes from the styles TOC1, etc. that Word automatically applies based on the levels of the headings and/or TC fields. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Stefan Blom wrote: Modify the "TOC 1", "TOC 2" etc. styles to suit your needs; you can do this via the Index and Tables dialog box. Make sure that you select the "Add to template" check box for each modified style. "Ted" wrote in message ... Would someone tell me how & possibly why I cannot get Word 2003 to preserve the Format of a Table of Contents? I have it configured with spacing, Font sizes, tab leaders & all. However when you create a New Document it gets lost. thx, Ted |
#10
|
|||
|
|||
That is my experience, too, at least with Word 2000. I tried to say
this in the first paragraph of my previous message. -- Stefan Blom "Suzanne S. Barnhill" wrote in message ... Not having tried this, I'm not sure exactly what you're saying. The question is whether you can apply, say, the Classic TOC option and modify its TOC styles such that they will not be reset to the Classic default when the TOC is updated. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... Well, you can certainly modify the format of the TOC styles *after* you've created a table of contents, even if it initially had a built-in format -- and these modifications will be retained when you update the TOC field. However, if you explicitly chose a different format than "From template" upon TOC creation, this format will replace the settings for the TOC styles of the document. (Of course, it won't overwrite the TOC styles of the attached template.) This is also what I would expect. To reproduce (tested in Word 2000): 1. Create a template. Modify the TOC 1 style to have a Tahoma font. Save the template. 2. Create a new document from that template. Type some text formatted with the Heading 1 style. 3. Create a TOC via InsertIndex and TablesTable of Contents tab. Choose a different format than "From template". Word presents a TOC in the specified format. Selecting the TOC and pressing CTRL+Q does not restore the font of the TOC 1 style, which proves that it has indeed been modified. -- Stefan Blom "Suzanne S. Barnhill" wrote in message ... Either this was never true or it is no longer true. I heard it from John McGhie and took it as gospel, but the Microsoft User Assistance people who wrote the tutorials on TOCs in Word 2003 said it was not true. Perhaps just an old wives' tale or someone's misinterpretation of a bad experience? I don't know, as I haven't tested it--just stick with "From template." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... Another aspect is that you have to choose the "From template" format when you create a table of contents via the Index and Tables dialog box. Otherwise, the TOC styles of the document will be changed by Word according to the particular format selected. -- Stefan Blom "Suzanne S. Barnhill" wrote in message ... Moreover, as Stefan has pointed out, changes to the styles affect only the current document unless you check the "Add to template" box in the Modify Style dialog. When modifications are saved to the template, they will be available in new documents. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jay Freedman" wrote in message ... Hi Ted, To understand the "why", you have to know that the entire table of contents is just one field. (Right-click in it and select Toggle Field Codes to see that this is true, then repeat to get back the usual display.) As soon as you update the field, any direct formatting you've applied to the TOC is thrown away. The only permanent formatting comes from the styles TOC1, etc. that Word automatically applies based on the levels of the headings and/or TC fields. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Stefan Blom wrote: Modify the "TOC 1", "TOC 2" etc. styles to suit your needs; you can do this via the Index and Tables dialog box. Make sure that you select the "Add to template" check box for each modified style. "Ted" wrote in message ... Would someone tell me how & possibly why I cannot get Word 2003 to preserve the Format of a Table of Contents? I have it configured with spacing, Font sizes, tab leaders & all. However when you create a New Document it gets lost. thx, Ted |
|
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Thread Starter | Forum | Replies | Last Post |
Recordset Source in VB | str8trini | General Discussion | 9 | January 11th, 2005 10:20 PM |
Required Field Conditional | Katherine R | New Users | 2 | September 1st, 2004 05:52 AM |
Concatenate, preserve formatting | Nick | General Discussion | 1 | July 15th, 2004 12:37 PM |
Problems with Style formatting | terrapinie | Formatting Long Documents | 2 | July 7th, 2004 06:18 PM |
preserve formatting in crosstab query | zaskodnik | Running & Setting Up Queries | 0 | June 16th, 2004 08:09 PM |