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Text to columns



 
 
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  #11  
Old July 2nd, 2007, 06:45 PM posted to microsoft.public.excel.newusers
T. Valko
external usenet poster
 
Posts: 15,759
Default Text to columns

Ok, it might be that those spaces are not standard char 32 spaces. They
might be char 160 non breaking spaces. In the EditReplace operation:

Find what: hold down the ALT key and using the *numeric keypad* type 0160
let up on the ALT key then type the dash then hold down the ALT key and
using the *numeric keypad* type 0160

Replace with: , (comma)
Replace All
Close

Then do the text to columns

Biff
Microsoft Excel MVP

"B.W." wrote in message
...

I think I did everything you requested but i get a message " cannot find
the
data your searching for"

"T. Valko" wrote:

It looks like you have name space - space number.

Try this:

Select the range of cells in question
Goto the menu EditReplace
Find what: space-space
That is, type in a space then the dash then another space
Replace with: , (type in a comma)
Replace All
Close

With those cells still selected
Goto the menu DataText to Columns
DelimitedNext
CommaFinish

Biff
Microsoft Excel MVP

"B.W." wrote in message
...
I am trying to split 700 names with phone numbers. They are in
column
A.
There are hyphens between the names and phone numbers. Do I have to
replace
it with a coma and if so can i do the first one and copy it to do the
rest
or
do i have to do each one individually. I not really caught on to this
posting
yet, so please accept my thanks in advance. Any help is very much
appreciated.
ie John Doe - 250-555-5555






  #12  
Old July 2nd, 2007, 07:00 PM posted to microsoft.public.excel.newusers
T. Valko
external usenet poster
 
Posts: 15,759
Default Text to columns


"gls858" wrote in message
...
B.W. wrote:
Thank-you that worked. But I would like to keep my phone number in one
column if possible. I tried to regrouped the two columns with the phone
number, but I am not having any success. "mfdou" wrote:

Another way - select your column - making sure that you have a couple of
empty columns to the right of the one selected. click on "text to
columns". Choose "Delimited", then click on the next button. in the next
dialog box, there is a list of Delimiters on the left. Check the box in
front of "other" and then put in a hyphen. click next, then finish.

"B.W." wrote:

I think I did everything you requested but i get a message " cannot
find the data your searching for"

"T. Valko" wrote:

It looks like you have name space - space number.

Try this:

Select the range of cells in question
Goto the menu EditReplace
Find what: space-space
That is, type in a space then the dash then another space
Replace with: , (type in a comma)
Replace All
Close

With those cells still selected
Goto the menu DataText to Columns
DelimitedNext
CommaFinish

Biff
Microsoft Excel MVP

"B.W." wrote in message
...
I am trying to split 700 names with phone numbers. They are in
column A.
There are hyphens between the names and phone numbers. Do I have to
replace
it with a coma and if so can i do the first one and copy it to do the
rest or
do i have to do each one individually. I not really caught on to this
posting
yet, so please accept my thanks in advance. Any help is very much
appreciated.
ie John Doe - 250-555-5555



Assuming you still have an original try using text to columns and leaving
it as fixed width you can then place your dividers where you need them. If
you place the dash between the name and phone number in it's own column
you can just mark it not to import or just delete it later.

gls858


Assuming that they have a list, not just a single cell.

That would work *if* all the names were the same length. Won't work if you
have:

John Doe - 250-555-5555
William Johnston - 412-555-1212

Biff
Microsoft Excel MVP


  #13  
Old July 2nd, 2007, 07:23 PM posted to microsoft.public.excel.newusers
gls858
external usenet poster
 
Posts: 473
Default Text to columns

T. Valko wrote:
"gls858" wrote in message
...
B.W. wrote:
Thank-you that worked. But I would like to keep my phone number in one
column if possible. I tried to regrouped the two columns with the phone
number, but I am not having any success. "mfdou" wrote:

Another way - select your column - making sure that you have a couple of
empty columns to the right of the one selected. click on "text to
columns". Choose "Delimited", then click on the next button. in the next
dialog box, there is a list of Delimiters on the left. Check the box in
front of "other" and then put in a hyphen. click next, then finish.

"B.W." wrote:

I think I did everything you requested but i get a message " cannot
find the data your searching for"

"T. Valko" wrote:

It looks like you have name space - space number.

Try this:

Select the range of cells in question
Goto the menu EditReplace
Find what: space-space
That is, type in a space then the dash then another space
Replace with: , (type in a comma)
Replace All
Close

With those cells still selected
Goto the menu DataText to Columns
DelimitedNext
CommaFinish

Biff
Microsoft Excel MVP

"B.W." wrote in message
...
I am trying to split 700 names with phone numbers. They are in
column A.
There are hyphens between the names and phone numbers. Do I have to
replace
it with a coma and if so can i do the first one and copy it to do the
rest or
do i have to do each one individually. I not really caught on to this
posting
yet, so please accept my thanks in advance. Any help is very much
appreciated.
ie John Doe - 250-555-5555

Assuming you still have an original try using text to columns and leaving
it as fixed width you can then place your dividers where you need them. If
you place the dash between the name and phone number in it's own column
you can just mark it not to import or just delete it later.

gls858


Assuming that they have a list, not just a single cell.

That would work *if* all the names were the same length. Won't work if you
have:

John Doe - 250-555-5555
William Johnston - 412-555-1212

Biff
Microsoft Excel MVP



You're right. Sorry about that. I did exactly as you indicated I tested
on one cell. Almost all the files I bring into Excel are fixed length
flat files. I knew better just forgot for the moment :-)

gls858
  #14  
Old July 2nd, 2007, 07:24 PM posted to microsoft.public.excel.newusers
mfdou
external usenet poster
 
Posts: 7
Default Text to columns


If using the hyphen as the deliminator separates the two parts of your phone
numbers, you can put them back together fairly easily. make sure there is an
empty column to the right of the two columns with the phone number and enter
=(cell&”-“&cell) in the first cell of the empty column - for instance,
=(A1&"-"&B1) This will give you back your phone numbers with the hyphen.
"T. Valko" wrote:

Ok, it might be that those spaces are not standard char 32 spaces. They
might be char 160 non breaking spaces. In the EditReplace operation:

Find what: hold down the ALT key and using the *numeric keypad* type 0160
let up on the ALT key then type the dash then hold down the ALT key and
using the *numeric keypad* type 0160

Replace with: , (comma)
Replace All
Close

Then do the text to columns

Biff
Microsoft Excel MVP

"B.W." wrote in message
...

I think I did everything you requested but i get a message " cannot find
the
data your searching for"

"T. Valko" wrote:

It looks like you have name space - space number.

Try this:

Select the range of cells in question
Goto the menu EditReplace
Find what: space-space
That is, type in a space then the dash then another space
Replace with: , (type in a comma)
Replace All
Close

With those cells still selected
Goto the menu DataText to Columns
DelimitedNext
CommaFinish

Biff
Microsoft Excel MVP

"B.W." wrote in message
...
I am trying to split 700 names with phone numbers. They are in
column
A.
There are hyphens between the names and phone numbers. Do I have to
replace
it with a coma and if so can i do the first one and copy it to do the
rest
or
do i have to do each one individually. I not really caught on to this
posting
yet, so please accept my thanks in advance. Any help is very much
appreciated.
ie John Doe - 250-555-5555






  #15  
Old July 2nd, 2007, 07:30 PM posted to microsoft.public.excel.newusers
mfdou
external usenet poster
 
Posts: 7
Default Text to columns

for the 3 part phone number, just expand the formula
=(A1&"-"&B1&"-"&C1)

"mfdou" wrote:


If using the hyphen as the deliminator separates the two parts of your phone
numbers, you can put them back together fairly easily. make sure there is an
empty column to the right of the two columns with the phone number and enter
=(cell&”-“&cell) in the first cell of the empty column - for instance,
=(A1&"-"&B1) This will give you back your phone numbers with the hyphen.
"T. Valko" wrote:

Ok, it might be that those spaces are not standard char 32 spaces. They
might be char 160 non breaking spaces. In the EditReplace operation:

Find what: hold down the ALT key and using the *numeric keypad* type 0160
let up on the ALT key then type the dash then hold down the ALT key and
using the *numeric keypad* type 0160

Replace with: , (comma)
Replace All
Close

Then do the text to columns

Biff
Microsoft Excel MVP

"B.W." wrote in message
...

I think I did everything you requested but i get a message " cannot find
the
data your searching for"

"T. Valko" wrote:

It looks like you have name space - space number.

Try this:

Select the range of cells in question
Goto the menu EditReplace
Find what: space-space
That is, type in a space then the dash then another space
Replace with: , (type in a comma)
Replace All
Close

With those cells still selected
Goto the menu DataText to Columns
DelimitedNext
CommaFinish

Biff
Microsoft Excel MVP

"B.W." wrote in message
...
I am trying to split 700 names with phone numbers. They are in
column
A.
There are hyphens between the names and phone numbers. Do I have to
replace
it with a coma and if so can i do the first one and copy it to do the
rest
or
do i have to do each one individually. I not really caught on to this
posting
yet, so please accept my thanks in advance. Any help is very much
appreciated.
ie John Doe - 250-555-5555






  #16  
Old July 2nd, 2007, 07:34 PM posted to microsoft.public.excel.newusers
mfdou
external usenet poster
 
Posts: 7
Default Text to columns

I forgot to mention - you have to then copy the formula by clicking in the
cell with the formula in it, then move the mouse over the lower right corner
until the cursor turns into a solid black cross, then click and drag the
formula all the way down to the bottom of your list.

"mfdou" wrote:


If using the hyphen as the deliminator separates the two parts of your phone
numbers, you can put them back together fairly easily. make sure there is an
empty column to the right of the two columns with the phone number and enter
=(cell&”-“&cell) in the first cell of the empty column - for instance,
=(A1&"-"&B1) This will give you back your phone numbers with the hyphen.
"T. Valko" wrote:

Ok, it might be that those spaces are not standard char 32 spaces. They
might be char 160 non breaking spaces. In the EditReplace operation:

Find what: hold down the ALT key and using the *numeric keypad* type 0160
let up on the ALT key then type the dash then hold down the ALT key and
using the *numeric keypad* type 0160

Replace with: , (comma)
Replace All
Close

Then do the text to columns

Biff
Microsoft Excel MVP

"B.W." wrote in message
...

I think I did everything you requested but i get a message " cannot find
the
data your searching for"

"T. Valko" wrote:

It looks like you have name space - space number.

Try this:

Select the range of cells in question
Goto the menu EditReplace
Find what: space-space
That is, type in a space then the dash then another space
Replace with: , (type in a comma)
Replace All
Close

With those cells still selected
Goto the menu DataText to Columns
DelimitedNext
CommaFinish

Biff
Microsoft Excel MVP

"B.W." wrote in message
...
I am trying to split 700 names with phone numbers. They are in
column
A.
There are hyphens between the names and phone numbers. Do I have to
replace
it with a coma and if so can i do the first one and copy it to do the
rest
or
do i have to do each one individually. I not really caught on to this
posting
yet, so please accept my thanks in advance. Any help is very much
appreciated.
ie John Doe - 250-555-5555






  #17  
Old July 2nd, 2007, 07:41 PM posted to microsoft.public.excel.newusers
Dave Peterson
external usenet poster
 
Posts: 19,791
Default Text to columns

I think that's a common feeling for everyone--that and the "did you really mean
me?" that goes with it vbg.

Congrats!

"T. Valko" wrote:

Thank you, Max.

Hopefully, I haven't lowered the standard!

Biff
Microsoft Excel MVP

"Max" wrote in message
...
Biff
Microsoft Excel MVP


Congratulations, Biff ! Cheers.
--
Max
Singapore
http://savefile.com/projects/236895
xdemechanik
---


--

Dave Peterson
  #18  
Old July 2nd, 2007, 08:03 PM posted to microsoft.public.excel.newusers
T. Valko
external usenet poster
 
Posts: 15,759
Default Text to columns

Thanks, Dave.

You're still the man!

Biff
Microsoft Excel MVP

"Dave Peterson" wrote in message
...
I think that's a common feeling for everyone--that and the "did you really
mean
me?" that goes with it vbg.

Congrats!

"T. Valko" wrote:

Thank you, Max.

Hopefully, I haven't lowered the standard!

Biff
Microsoft Excel MVP

"Max" wrote in message
...
Biff
Microsoft Excel MVP

Congratulations, Biff ! Cheers.
--
Max
Singapore
http://savefile.com/projects/236895
xdemechanik
---


--

Dave Peterson



  #19  
Old July 2nd, 2007, 10:40 PM posted to microsoft.public.excel.newusers
B.W.
external usenet poster
 
Posts: 9
Default Text to columns


Thank-you, I have both parts together. I would like to delete the the
columns in which they are separate, without affecting the finished product.
Is this possible.
BW
"mfdou" wrote:

I forgot to mention - you have to then copy the formula by clicking in the
cell with the formula in it, then move the mouse over the lower right corner
until the cursor turns into a solid black cross, then click and drag the
formula all the way down to the bottom of your list.

"mfdou" wrote:


If using the hyphen as the deliminator separates the two parts of your phone
numbers, you can put them back together fairly easily. make sure there is an
empty column to the right of the two columns with the phone number and enter
=(cell&”-“&cell) in the first cell of the empty column - for instance,
=(A1&"-"&B1) This will give you back your phone numbers with the hyphen.
"T. Valko" wrote:

Ok, it might be that those spaces are not standard char 32 spaces. They
might be char 160 non breaking spaces. In the EditReplace operation:

Find what: hold down the ALT key and using the *numeric keypad* type 0160
let up on the ALT key then type the dash then hold down the ALT key and
using the *numeric keypad* type 0160

Replace with: , (comma)
Replace All
Close

Then do the text to columns

Biff
Microsoft Excel MVP

"B.W." wrote in message
...

I think I did everything you requested but i get a message " cannot find
the
data your searching for"

"T. Valko" wrote:

It looks like you have name space - space number.

Try this:

Select the range of cells in question
Goto the menu EditReplace
Find what: space-space
That is, type in a space then the dash then another space
Replace with: , (type in a comma)
Replace All
Close

With those cells still selected
Goto the menu DataText to Columns
DelimitedNext
CommaFinish

Biff
Microsoft Excel MVP

"B.W." wrote in message
...
I am trying to split 700 names with phone numbers. They are in
column
A.
There are hyphens between the names and phone numbers. Do I have to
replace
it with a coma and if so can i do the first one and copy it to do the
rest
or
do i have to do each one individually. I not really caught on to this
posting
yet, so please accept my thanks in advance. Any help is very much
appreciated.
ie John Doe - 250-555-5555






  #20  
Old July 3rd, 2007, 12:01 AM posted to microsoft.public.excel.newusers
Gord Dibben
external usenet poster
 
Posts: 20,252
Default Text to columns

Add my congrats to this thread Biff.

Welcome aboard.

A few months ago you posted that becoming an MVP was your goal so what's your
next goal?


Gord

On Mon, 02 Jul 2007 13:41:44 -0500, Dave Peterson
wrote:

I think that's a common feeling for everyone--that and the "did you really mean
me?" that goes with it vbg.

Congrats!

"T. Valko" wrote:

Thank you, Max.

Hopefully, I haven't lowered the standard!

Biff
Microsoft Excel MVP

"Max" wrote in message
...
Biff
Microsoft Excel MVP

Congratulations, Biff ! Cheers.
--
Max
Singapore
http://savefile.com/projects/236895
xdemechanik
---


 




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