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#1
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Move Appointment from Exchange Server to PST
Recently upgraded to Outlook 2003 SP1. I was using Outlook for a few days
before adding my previous PST file via Data File Management. I now have that PST file set as my mail delivery location. Before adding the PST file, I received a recurring meeting/appointment that is in the calendar on the Exchange server group. All my other meetings/appointments are in the PST file. I'm trying to move the one recurring meeting from the server group to the PST group. I go to the Calendar view, and under "My Calendars" I check both "Calendar in Mailbox xyz" and "Calendar". On the right side I then can see both calendars. I try to drag and drop the meeting from one to the other, but get the message "Can't move the items. You cannot move one occurrence of an appointment series to a different folder. To move a recurring appointment, you must move the original appointment or copy the single occurrence and move the copy." I have gone back to the original appointment and tried to move it, but get the same error. How do I move the appointment and keep the recurrence in tact? Thanks |
#2
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John Schneider wrote:
Recently upgraded to Outlook 2003 SP1. I was using Outlook for a few days before adding my previous PST file via Data File Management. I now have that PST file set as my mail delivery location. With this setting, your collegues can no longer see your calendar free/busy information and you'll not be able to view anything via Outlook Web Access if your site uses that at all. You can have a PST in your profile while still keeping Exchange as the delivery location, if that's what suits you. I go to the Calendar view, and under "My Calendars" I check both "Calendar in Mailbox xyz" and "Calendar". On the right side I then can see both calendars. I try to drag and drop the meeting from one to the other, but get the message "Can't move the items. You cannot move one occurrence of an appointment series to a different folder. To move a recurring appointment, you must move the original appointment or copy the single occurrence and move the copy." Did you try to COPY instead of MOVE? -- Brian Tillman |
#3
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"Brian Tillman" wrote:
John Schneider wrote: Recently upgraded to Outlook 2003 SP1. I was using Outlook for a few days before adding my previous PST file via Data File Management. I now have that PST file set as my mail delivery location. With this setting, your collegues can no longer see your calendar free/busy information and you'll not be able to view anything via Outlook Web Access if your site uses that at all. You can have a PST in your profile while still keeping Exchange as the delivery location, if that's what suits you. Good point Brian, I had not thought of that ramification. I have been using the PST file as the delivery location for years now, but can't remember why I set it up that way initially. I don't remember having anyone mention before that they could not see my schedule. So, in order to keep the mail going to the Inbox in my PST file while keeping my calendar accessible by everyone, I'm assuming that I would have to: 1) Set the global inbox as the delivery location. 2) I have a bunch of rules moving specific senders & subjects to certain folders. I'd have to change the rules to look in the global Inbox, then have a final rule that moves any messages not caught by the above rules to the PST Inbox. 3) Move all meetings/appointments to the global calendar, which brings me back to the same issue, i.e. moving items from one calendar to the other. I go to the Calendar view, and under "My Calendars" I check both "Calendar in Mailbox xyz" and "Calendar". On the right side I then can see both calendars. I try to drag and drop the meeting from one to the other, but get the message "Can't move the items. You cannot move one occurrence of an appointment series to a different folder. To move a recurring appointment, you must move the original appointment or copy the single occurrence and move the copy." Did you try to COPY instead of MOVE? I tried that just now. I can copy/paste, but the recurrence information seems to be lost. Looks like I'd have to do the copy, then manually go into each item and reset the recurrences. Given the number of standing meetings/conference calls/appointments I have, that is going to be very tedious. There just HAS to be a way to move from one calendar to the other! Thanks, John Schneider |
#4
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John Schneider wrote:
So, in order to keep the mail going to the Inbox in my PST file while keeping my calendar accessible by everyone, I'm assuming that I would have to: 1) Set the global inbox as the delivery location. 2) I have a bunch of rules moving specific senders & subjects to certain folders. I'd have to change the rules to look in the global Inbox, then have a final rule that moves any messages not caught by the above rules to the PST Inbox. 3) Move all meetings/appointments to the global calendar, which brings me back to the same issue, i.e. moving items from one calendar to the other. Sounds right. I don't know why you wouldn't be able to move items. I tried it myself and it works fine for me. Did you try copy instead of move as I suggested? Keep in mind that you'd be going back the other direction, which may work while the original doesn't. It begs the question though: why do you want a PST that mirrors the Exchange server? I use Exchange and a PST because I have to. Our admins put a 50 MB limit on mailboxes and I have to move messages in order to keep from filling up the mailbox, but everything else (Contacts, Calendar, Notes, etc.) remain on the Exchange server. -- Brian Tillman -- Brian Tillman |
#5
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I wonder if it's because the pst is ansi and the ost is Unicode - there are
some issues moving items between different formats of the message stores, but I thought allwere fixed in sp1. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Join OneNote Tips mailing list: http://www.onenote-tips.net/ "John Schneider" wrote in message ... Recently upgraded to Outlook 2003 SP1. I was using Outlook for a few days before adding my previous PST file via Data File Management. I now have that PST file set as my mail delivery location. Before adding the PST file, I received a recurring meeting/appointment that is in the calendar on the Exchange server group. All my other meetings/appointments are in the PST file. I'm trying to move the one recurring meeting from the server group to the PST group. I go to the Calendar view, and under "My Calendars" I check both "Calendar in Mailbox xyz" and "Calendar". On the right side I then can see both calendars. I try to drag and drop the meeting from one to the other, but get the message "Can't move the items. You cannot move one occurrence of an appointment series to a different folder. To move a recurring appointment, you must move the original appointment or copy the single occurrence and move the copy." I have gone back to the original appointment and tried to move it, but get the same error. How do I move the appointment and keep the recurrence in tact? Thanks |
#6
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This is really bizarre. If I try to drag-and-drop, I get the error. If I
click on the item, then use the menus (Edit, Move to Folder), it works fine. BTW, how do I tell if the PST is ansi or Unicode? Thanks for the reply, John "Diane Poremsky [MVP]" wrote: I wonder if it's because the pst is ansi and the ost is Unicode - there are some issues moving items between different formats of the message stores, but I thought allwere fixed in sp1. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Join OneNote Tips mailing list: http://www.onenote-tips.net/ "John Schneider" wrote in message ... Recently upgraded to Outlook 2003 SP1. I was using Outlook for a few days before adding my previous PST file via Data File Management. I now have that PST file set as my mail delivery location. Before adding the PST file, I received a recurring meeting/appointment that is in the calendar on the Exchange server group. All my other meetings/appointments are in the PST file. I'm trying to move the one recurring meeting from the server group to the PST group. I go to the Calendar view, and under "My Calendars" I check both "Calendar in Mailbox xyz" and "Calendar". On the right side I then can see both calendars. I try to drag and drop the meeting from one to the other, but get the message "Can't move the items. You cannot move one occurrence of an appointment series to a different folder. To move a recurring appointment, you must move the original appointment or copy the single occurrence and move the copy." I have gone back to the original appointment and tried to move it, but get the same error. How do I move the appointment and keep the recurrence in tact? Thanks |
#7
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John Schneider wrote:
BTW, how do I tell if the PST is ansi or Unicode? Right-click the root of the PST, choose Properties and click Advanced. The Format field will indicate 97-2002 format if it's ANSI. -- Brian Tillman |
#8
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if I recall, move worked correctly - do you have sp1 installed?
-- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Join OneNote Tips mailing list: http://www.onenote-tips.net/ "John Schneider" wrote in message ... This is really bizarre. If I try to drag-and-drop, I get the error. If I click on the item, then use the menus (Edit, Move to Folder), it works fine. BTW, how do I tell if the PST is ansi or Unicode? Thanks for the reply, John "Diane Poremsky [MVP]" wrote: I wonder if it's because the pst is ansi and the ost is Unicode - there are some issues moving items between different formats of the message stores, but I thought allwere fixed in sp1. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Join OneNote Tips mailing list: http://www.onenote-tips.net/ "John Schneider" wrote in message ... Recently upgraded to Outlook 2003 SP1. I was using Outlook for a few days before adding my previous PST file via Data File Management. I now have that PST file set as my mail delivery location. Before adding the PST file, I received a recurring meeting/appointment that is in the calendar on the Exchange server group. All my other meetings/appointments are in the PST file. I'm trying to move the one recurring meeting from the server group to the PST group. I go to the Calendar view, and under "My Calendars" I check both "Calendar in Mailbox xyz" and "Calendar". On the right side I then can see both calendars. I try to drag and drop the meeting from one to the other, but get the message "Can't move the items. You cannot move one occurrence of an appointment series to a different folder. To move a recurring appointment, you must move the original appointment or copy the single occurrence and move the copy." I have gone back to the original appointment and tried to move it, but get the same error. How do I move the appointment and keep the recurrence in tact? Thanks |
#9
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Yes. The version shows (11.6359.6408) SP1
"Diane Poremsky [MVP]" wrote: if I recall, move worked correctly - do you have sp1 installed? -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Join OneNote Tips mailing list: http://www.onenote-tips.net/ "John Schneider" wrote in message ... This is really bizarre. If I try to drag-and-drop, I get the error. If I click on the item, then use the menus (Edit, Move to Folder), it works fine. BTW, how do I tell if the PST is ansi or Unicode? Thanks for the reply, John "Diane Poremsky [MVP]" wrote: I wonder if it's because the pst is ansi and the ost is Unicode - there are some issues moving items between different formats of the message stores, but I thought allwere fixed in sp1. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Join OneNote Tips mailing list: http://www.onenote-tips.net/ "John Schneider" wrote in message ... Recently upgraded to Outlook 2003 SP1. I was using Outlook for a few days before adding my previous PST file via Data File Management. I now have that PST file set as my mail delivery location. Before adding the PST file, I received a recurring meeting/appointment that is in the calendar on the Exchange server group. All my other meetings/appointments are in the PST file. I'm trying to move the one recurring meeting from the server group to the PST group. I go to the Calendar view, and under "My Calendars" I check both "Calendar in Mailbox xyz" and "Calendar". On the right side I then can see both calendars. I try to drag and drop the meeting from one to the other, but get the message "Can't move the items. You cannot move one occurrence of an appointment series to a different folder. To move a recurring appointment, you must move the original appointment or copy the single occurrence and move the copy." I have gone back to the original appointment and tried to move it, but get the same error. How do I move the appointment and keep the recurrence in tact? Thanks |
#10
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"Brian Tillman" wrote:
John Schneider wrote: BTW, how do I tell if the PST is ansi or Unicode? Right-click the root of the PST, choose Properties and click Advanced. The Format field will indicate 97-2002 format if it's ANSI. -- Brian Tillman It just shows "Personal Folders File". Thanks |
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