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#1
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updating outline numbering
I have a portion of a document that uses outline numbering
like so: 7.1 xxx 7.1.1 xxx 7.1.1.1 xxxx 7.1.1.2 xxxx 7.1.2 xxx 7.2 xxx 7.2.1 xxx etc. Numbering is style-based, so "7.1" is a "Heading 2", "7.1.2" is a "Heading 3", and so forth. I copied this block of text to a new document, added a "Heading 1" on top (which has a value of "1.0"), did a "select all", pressed F9 to update and... nothing happened. I expected the 7.1 to change to 1.1, etc. If I re-apply Heading 2 to the line containing 7.1, then it does change to 1.1, but I do not have any desire to do that to every line in my document. How does one tell the document to renumber automatically...? |
#2
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updating outline numbering
Hi Michael,
In setting up your styles, did you follow the directions at: How to create numbered headings or outline numbering in your Word document http://www.shaunakelly.com/word/numb...umbering.html? If you need more, this is based on ... Word's Numbering Explained http://www.mvps.org/word/FAQs/Number...gExplained.htm Additional information you may find useful or need is at: How to Create a Template, Part II http://www.mvps.org/word/FAQs/Custom...platePart2.htm Legal Numbering http://www.addbalance.com/usersguide/numbering.htm Seven Laws of Outline Numbering http://www.microsystems.com/fra_seve...enumbering.htm The following are some discussions on the Microsoft newsgroups on numbering: Nightmare on ListNumbering Street URL: http://groups.google.com/groups?hl=en&lr=&safe=off&th=9e790fa7ed2886b3,18&i c=1 The Joy of Lists URL: http://groups.google.com/groups?hl=en&lr=&safe=off&th=811287ebce8fc203,15&i c=1 Relinking ListTemplates URL: http://groups.google.com/groups?hl=en&lr=&safe=off&th=2350746054c838e,12&ic =1 Outline numbering: restart doesn't restart URL: http://groups.google.com/groups?hl=en&lr=&safe=off&ic=1&th=2168093ed1c9eaed m#p Format Doesn't "Hold" URL: http://groups.google.com/groups?hl=en&lr=&safe=off&ic=1&th=3a351382011420bf #p (above list compiled by Dave Rado, Word MVP) ListNumbering Street Revisited URL: http://groups.google.com/groups?hl=en&safe=off&th=57df77857e4993ce See the latest numbering discussion I've seen, especially post #4 which contains Dave Rado's concise instructions for setting up heading numbering. URL: http://groups.google.com/groups?hl=en&lr=&safe=off&ic=1&th=bce07d7714769f5c -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "michael s." wrote in message ... I have a portion of a document that uses outline numbering like so: 7.1 xxx 7.1.1 xxx 7.1.1.1 xxxx 7.1.1.2 xxxx 7.1.2 xxx 7.2 xxx 7.2.1 xxx etc. Numbering is style-based, so "7.1" is a "Heading 2", "7.1.2" is a "Heading 3", and so forth. I copied this block of text to a new document, added a "Heading 1" on top (which has a value of "1.0"), did a "select all", pressed F9 to update and... nothing happened. I expected the 7.1 to change to 1.1, etc. If I re-apply Heading 2 to the line containing 7.1, then it does change to 1.1, but I do not have any desire to do that to every line in my document. How does one tell the document to renumber automatically...? |
#3
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updating outline numbering
Hi Michael
Given that reapplying Heading 2 works, the style numbering may be correct - sounds like the problem is that the numbering is direct formatting (Word probably did this to you when you copied.) So before you get into the deeper mysteries, you might try a Ctrl-Q on your headings (reset to style). If you can't Ctrl-Q on the entire document without losing other formatting you want, you can reapply styles using search and replace or by using the Styles and Formatting Pane (with Tools Options Edit 'Keep track of formatting' on) to select instances. But if you are still having problems, restoring the numbering following Shauna Kelly's instructions is the way to go. -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.mvps.org/word "michael s." wrote in message ... I have a portion of a document that uses outline numbering like so: 7.1 xxx 7.1.1 xxx 7.1.1.1 xxxx 7.1.1.2 xxxx 7.1.2 xxx 7.2 xxx 7.2.1 xxx etc. Numbering is style-based, so "7.1" is a "Heading 2", "7.1.2" is a "Heading 3", and so forth. I copied this block of text to a new document, added a "Heading 1" on top (which has a value of "1.0"), did a "select all", pressed F9 to update and... nothing happened. I expected the 7.1 to change to 1.1, etc. If I re-apply Heading 2 to the line containing 7.1, then it does change to 1.1, but I do not have any desire to do that to every line in my document. How does one tell the document to renumber automatically...? |
#4
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updating outline numbering
Ctrl-Q did the trick perfectly -- thanks Margaret!
-----Original Message----- Hi Michael Given that reapplying Heading 2 works, the style numbering may be correct - sounds like the problem is that the numbering is direct formatting (Word probably did this to you when you copied.) So before you get into the deeper mysteries, you might try a Ctrl-Q on your headings (reset to style). If you can't Ctrl-Q on the entire document without losing other formatting you want, you can reapply styles using search and replace or by using the Styles and Formatting Pane (with Tools Options Edit 'Keep track of formatting' on) to select instances. But if you are still having problems, restoring the numbering following Shauna Kelly's instructions is the way to go. -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.mvps.org/word "michael s." wrote in message ... I have a portion of a document that uses outline numbering like so: 7.1 xxx 7.1.1 xxx 7.1.1.1 xxxx 7.1.1.2 xxxx 7.1.2 xxx 7.2 xxx 7.2.1 xxx etc. Numbering is style-based, so "7.1" is a "Heading 2", "7.1.2" is a "Heading 3", and so forth. I copied this block of text to a new document, added a "Heading 1" on top (which has a value of "1.0"), did a "select all", pressed F9 to update and... nothing happened. I expected the 7.1 to change to 1.1, etc. If I re-apply Heading 2 to the line containing 7.1, then it does change to 1.1, but I do not have any desire to do that to every line in my document. How does one tell the document to renumber automatically...? . |
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