preventing some text from printing

Hi - I hope someone can help me - using Word 2000

I am preparing some standard letters for issue to several offices. Some of
our staff are, to say the least, not computer literate, so I need to make
things as straightforward as I can.

I want to add some comments/guidance to the letters, to help them complete
them accurately, but I don't want those to appear in the printed document by
mistake. I can't work out how to do this. I did think of using a macro to
delete specified blocks of text prior to printing, but our IT people are not
happy with macros being used. So, what I need is a way of identifying text
in the document as non-printing, in such a way that the user can follw the
guidance, but when they clcik the print button, it doesn't appear. Any
ideas?

TIA

Text can be formatted as "hidden" with it displaying in the document but not
being printed provided the respection settings are made under
ToolsOptionsView and Print respectively.

--
Please respond to the Newsgroup for the benefit of others who may be
interested. Questions sent directly to me will only be answered on a paid
consulting basis.

Hope this helps,
Doug Robbins - Word MVP
"L Smith" L wrote in message
...
Hi - I hope someone can help me - using Word 2000

I am preparing some standard letters for issue to several offices. Some
of
our staff are, to say the least, not computer literate, so I need to make
things as straightforward as I can.

I want to add some comments/guidance to the letters, to help them complete
them accurately, but I don't want those to appear in the printed document
by
mistake. I can't work out how to do this. I did think of using a macro
to
delete specified blocks of text prior to printing, but our IT people are
not
happy with macros being used. So, what I need is a way of identifying
text
in the document as non-printing, in such a way that the user can follw
the
guidance, but when they clcik the print button, it doesn't appear. Any
ideas?

TIA

You'll end up chasing your own tail with this kind of approach. As Doug
says, you can use hidden text. But the problem is, that introduces *more*
complications into the document. You'll likely spend more time dealing with
problems caused by the hidden text, than you'll save from the explanation it
provides. Put your guidance on one piece of paper, laminate it, and shove it
in front of your users. Or make mouse pads. Graffiti the office wall.




"L Smith" L wrote in message
...
Hi - I hope someone can help me - using Word 2000

I am preparing some standard letters for issue to several offices. Some
of
our staff are, to say the least, not computer literate, so I need to make
things as straightforward as I can.

I want to add some comments/guidance to the letters, to help them complete
them accurately, but I don't want those to appear in the printed document
by
mistake. I can't work out how to do this. I did think of using a macro
to
delete specified blocks of text prior to printing, but our IT people are
not
happy with macros being used. So, what I need is a way of identifying
text
in the document as non-printing, in such a way that the user can follw
the
guidance, but when they clcik the print button, it doesn't appear. Any
ideas?

TIA

And don't forget that brief instructions, such as "Type name here" can be
the "prompt" text for MacroButton NoMacro fields.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Jezebel" wrote in message
...
You'll end up chasing your own tail with this kind of approach. As Doug
says, you can use hidden text. But the problem is, that introduces *more*
complications into the document. You'll likely spend more time dealing
with
problems caused by the hidden text, than you'll save from the explanation
it
provides. Put your guidance on one piece of paper, laminate it, and shove
it
in front of your users. Or make mouse pads. Graffiti the office wall.




"L Smith" L wrote in message
...
Hi - I hope someone can help me - using Word 2000

I am preparing some standard letters for issue to several offices. Some
of
our staff are, to say the least, not computer literate, so I need to
make
things as straightforward as I can.

I want to add some comments/guidance to the letters, to help them
complete
them accurately, but I don't want those to appear in the printed
document
by
mistake. I can't work out how to do this. I did think of using a macro
to
delete specified blocks of text prior to printing, but our IT people are
not
happy with macros being used. So, what I need is a way of identifying
text
in the document as non-printing, in such a way that the user can follw
the
guidance, but when they clcik the print button, it doesn't appear. Any
ideas?

TIA