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#1
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preventing some text from printing
Hi - I hope someone can help me - using Word 2000
I am preparing some standard letters for issue to several offices. Some of our staff are, to say the least, not computer literate, so I need to make things as straightforward as I can. I want to add some comments/guidance to the letters, to help them complete them accurately, but I don't want those to appear in the printed document by mistake. I can't work out how to do this. I did think of using a macro to delete specified blocks of text prior to printing, but our IT people are not happy with macros being used. So, what I need is a way of identifying text in the document as non-printing, in such a way that the user can follw the guidance, but when they clcik the print button, it doesn't appear. Any ideas? TIA |
#3
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You'll end up chasing your own tail with this kind of approach. As Doug
says, you can use hidden text. But the problem is, that introduces *more* complications into the document. You'll likely spend more time dealing with problems caused by the hidden text, than you'll save from the explanation it provides. Put your guidance on one piece of paper, laminate it, and shove it in front of your users. Or make mouse pads. Graffiti the office wall. "L Smith" L wrote in message ... Hi - I hope someone can help me - using Word 2000 I am preparing some standard letters for issue to several offices. Some of our staff are, to say the least, not computer literate, so I need to make things as straightforward as I can. I want to add some comments/guidance to the letters, to help them complete them accurately, but I don't want those to appear in the printed document by mistake. I can't work out how to do this. I did think of using a macro to delete specified blocks of text prior to printing, but our IT people are not happy with macros being used. So, what I need is a way of identifying text in the document as non-printing, in such a way that the user can follw the guidance, but when they clcik the print button, it doesn't appear. Any ideas? TIA |
#4
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And don't forget that brief instructions, such as "Type name here" can be
the "prompt" text for MacroButton NoMacro fields. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jezebel" wrote in message ... You'll end up chasing your own tail with this kind of approach. As Doug says, you can use hidden text. But the problem is, that introduces *more* complications into the document. You'll likely spend more time dealing with problems caused by the hidden text, than you'll save from the explanation it provides. Put your guidance on one piece of paper, laminate it, and shove it in front of your users. Or make mouse pads. Graffiti the office wall. "L Smith" L wrote in message ... Hi - I hope someone can help me - using Word 2000 I am preparing some standard letters for issue to several offices. Some of our staff are, to say the least, not computer literate, so I need to make things as straightforward as I can. I want to add some comments/guidance to the letters, to help them complete them accurately, but I don't want those to appear in the printed document by mistake. I can't work out how to do this. I did think of using a macro to delete specified blocks of text prior to printing, but our IT people are not happy with macros being used. So, what I need is a way of identifying text in the document as non-printing, in such a way that the user can follw the guidance, but when they clcik the print button, it doesn't appear. Any ideas? TIA |
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