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Validation in Excel
Hi,
My question: Is it possible to validate cells within a workbook by using named ranges in another workbook? I need to validate a number of cells in many Excel workbooks, by allowing only entry of values from a list (named range of cells) in a different central workbook. What I want to achieve is to be able to change the allowed values only in the list of the central workbook, and have automatically the new values appearing in the drop-down validation boxes in all other workbooks. Thanks in advance Dimitris |
#2
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Validation in Excel
You can do this if the other workbook is open. There are instructions he
http://www.contextures.com/xlDataVal05.html Or, link to the list in the master workbook, and use the linked list as the source for the data validation list. -- Debra Dalgleish Excel FAQ, Tips & Book List http://www.contextures.com/tiptech.html "Dimitris" wrote: Hi, My question: Is it possible to validate cells within a workbook by using named ranges in another workbook? I need to validate a number of cells in many Excel workbooks, by allowing only entry of values from a list (named range of cells) in a different central workbook. What I want to achieve is to be able to change the allowed values only in the list of the central workbook, and have automatically the new values appearing in the drop-down validation boxes in all other workbooks. Thanks in advance Dimitris |
#3
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Validation in Excel
Hi Debra, thanks a lot for the solution.
I finally had to go the second way: I put the lists of valid entries in the worksheet ‘lists’ in a central spreadsheet: [central.xls]lists; I created the worksheet ‘validation’ in the spreadsheet to be validated (validated xls); I linked the cells in the [validated.xls]validation to the corresponding cells in [central.xls]lists; I named the columns in ‘validation’ worksheet; I validated the cells necessary in the validated.xls by using Data-Validation-Settings-Allow:List and entered the name of the ranges I previously defined. Now, I can easily change the allowed values in [central.xls]lists and the allowed values are reflected in my choices when I enter values in the validated.xls "Debra Dalgleish" wrote: You can do this if the other workbook is open. There are instructions he http://www.contextures.com/xlDataVal05.html Or, link to the list in the master workbook, and use the linked list as the source for the data validation list. -- Debra Dalgleish Excel FAQ, Tips & Book List http://www.contextures.com/tiptech.html "Dimitris" wrote: Hi, My question: Is it possible to validate cells within a workbook by using named ranges in another workbook? I need to validate a number of cells in many Excel workbooks, by allowing only entry of values from a list (named range of cells) in a different central workbook. What I want to achieve is to be able to change the allowed values only in the list of the central workbook, and have automatically the new values appearing in the drop-down validation boxes in all other workbooks. Thanks in advance Dimitris |
#4
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Validation in Excel
Hi Dimitris,
You're welcome, and thanks for describing what you did to get the data validation working. Debra -- Debra Dalgleish Excel FAQ, Tips & Book List http://www.contextures.com/tiptech.html "Dimitris" wrote: Hi Debra, thanks a lot for the solution. I finally had to go the second way: I put the lists of valid entries in the worksheet ‘lists’ in a central spreadsheet: [central.xls]lists; I created the worksheet ‘validation’ in the spreadsheet to be validated (validated xls); I linked the cells in the [validated.xls]validation to the corresponding cells in [central.xls]lists; I named the columns in ‘validation’ worksheet; I validated the cells necessary in the validated.xls by using Data-Validation-Settings-Allow:List and entered the name of the ranges I previously defined. Now, I can easily change the allowed values in [central.xls]lists and the allowed values are reflected in my choices when I enter values in the validated.xls "Debra Dalgleish" wrote: You can do this if the other workbook is open. There are instructions he http://www.contextures.com/xlDataVal05.html Or, link to the list in the master workbook, and use the linked list as the source for the data validation list. -- Debra Dalgleish Excel FAQ, Tips & Book List http://www.contextures.com/tiptech.html "Dimitris" wrote: Hi, My question: Is it possible to validate cells within a workbook by using named ranges in another workbook? I need to validate a number of cells in many Excel workbooks, by allowing only entry of values from a list (named range of cells) in a different central workbook. What I want to achieve is to be able to change the allowed values only in the list of the central workbook, and have automatically the new values appearing in the drop-down validation boxes in all other workbooks. Thanks in advance Dimitris |
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