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Word Document on Mac and PC compatability problem
Dear All,
I have created a merged document (50 pages) on the PC using Word XP which is then used by other people (who mostly download it from a server or also form outlook shared documents. As it also contains text fields i protected it. Before protecting it i removed the connection to the data source using the 'Select Document Type' feature and changed it to a Normal Word Document. This document, as explained above, is then used by others who take it from the server and open it on their Mac machines to write text into the fields. Some of the users have then procceeded to unlock the document (in order to spell check) and when they lock it agian the following thing happens: the merged-in data (names and birthdates) reverts back to the place holders for the names eg. Last Name instead of Meyer. THis process seems to be irreversible. I tried to (on the Mac) change the view back by using the button 'View Merged Data' (it is lablelled ABC) but of course it is not active (as there is no data source attached)... any ideas anyone? Thank you, Luise |
#2
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Word Document on Mac and PC compatability problem
It sounds as if what you are doing is previewing the mail merge main
document, locating the record you need, then preserving the informaiton by locking the document. If so, try using a different approach to preserving the information - instead of locking it, select the document and use ctrl-shift-F9 to "Unlink" the fields, i.e. leave the text data where the field codes were. Then distribute the document. -- Peter Jamieson "Luise" wrote in message ... Dear All, I have created a merged document (50 pages) on the PC using Word XP which is then used by other people (who mostly download it from a server or also form outlook shared documents. As it also contains text fields i protected it. Before protecting it i removed the connection to the data source using the 'Select Document Type' feature and changed it to a Normal Word Document. This document, as explained above, is then used by others who take it from the server and open it on their Mac machines to write text into the fields. Some of the users have then procceeded to unlock the document (in order to spell check) and when they lock it agian the following thing happens: the merged-in data (names and birthdates) reverts back to the place holders for the names eg. Last Name instead of Meyer. THis process seems to be irreversible. I tried to (on the Mac) change the view back by using the button 'View Merged Data' (it is lablelled ABC) but of course it is not active (as there is no data source attached)... any ideas anyone? Thank you, Luise |
#3
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Word Document on Mac and PC compatability problem
Your users can run the spell check using the macro at
http://www.mvps.org/word/FAQs/Macros...ProtectDoc.htm without losing their data. When you reprotect a document without using vba to set the noreset property to True, the formfields revert to their beginning state. (This isn't true using the lock icon in Word 2003, but otherwise is.) You can fix this behavior with a bit of work. See http://word.mvps.org/FAQs/MacrosVBA/...lfResetOff.htm. It has code that you can put in your template. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Luise" wrote in message ... Dear All, I have created a merged document (50 pages) on the PC using Word XP which is then used by other people (who mostly download it from a server or also form outlook shared documents. As it also contains text fields i protected it. Before protecting it i removed the connection to the data source using the 'Select Document Type' feature and changed it to a Normal Word Document. This document, as explained above, is then used by others who take it from the server and open it on their Mac machines to write text into the fields. Some of the users have then procceeded to unlock the document (in order to spell check) and when they lock it agian the following thing happens: the merged-in data (names and birthdates) reverts back to the place holders for the names eg. Last Name instead of Meyer. THis process seems to be irreversible. I tried to (on the Mac) change the view back by using the button 'View Merged Data' (it is lablelled ABC) but of course it is not active (as there is no data source attached)... any ideas anyone? Thank you, Luise |
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