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Formatting cross-references



 
 
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  #1  
Old July 23rd, 2008, 02:56 PM posted to microsoft.public.word.formatting.longdocs
Gary[_13_]
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Posts: 14
Default Formatting cross-references

Hi.

I'm creating a long user guide in Word 2007. I'd like to insert
cross-references that automatically format to look like hyperlinks (blue and
underlined) so that end-users know they can click on the link. I tried
inserting Hyperlinks (which are already formatted that way), but they don't
update like normal fields (pressing F9). If there is a way to automatically
update Hyperlinks, let me know and I'd be happy to use those instead.

I created a character style for cross-references so that I can format them
manually (for some reason the Hyperlink character format didn't work on
cross-references so I created a new character format called cross-reference,
which worked just fine). But I'd much rather have cross-references format
automatically.

Here's an example: After you enter the widget into the doodad, make sure you
complete all doodad fields; see Completing all doodad fields. [Without
formatting, no one will know they can click on "Completing all doodad
fields."]

FYI. When you convert the Word doc to PDF, the cross-reference links are
clickable (as expected) but they're still not formatted to look like a
hyperlink (unless I manually format them in Word first).

Thanks!


  #2  
Old July 23rd, 2008, 03:05 PM posted to microsoft.public.word.formatting.longdocs
Suzanne S. Barnhill
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Posts: 31,786
Default Formatting cross-references

By design, hyperlinked TOCs and cross-references, although they display the
Hyperlink style, somehow suppress it. I don't know any way around this
except by applying a different character style as you're doing. Moreover, I
believe they shed the style whenever the link is updated.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Gary" wrote in message
...
Hi.

I'm creating a long user guide in Word 2007. I'd like to insert
cross-references that automatically format to look like hyperlinks (blue
and underlined) so that end-users know they can click on the link. I tried
inserting Hyperlinks (which are already formatted that way), but they
don't update like normal fields (pressing F9). If there is a way to
automatically update Hyperlinks, let me know and I'd be happy to use those
instead.

I created a character style for cross-references so that I can format them
manually (for some reason the Hyperlink character format didn't work on
cross-references so I created a new character format called
cross-reference, which worked just fine). But I'd much rather have
cross-references format automatically.

Here's an example: After you enter the widget into the doodad, make sure
you complete all doodad fields; see Completing all doodad fields. [Without
formatting, no one will know they can click on "Completing all doodad
fields."]

FYI. When you convert the Word doc to PDF, the cross-reference links are
clickable (as expected) but they're still not formatted to look like a
hyperlink (unless I manually format them in Word first).

Thanks!



  #3  
Old July 23rd, 2008, 03:26 PM posted to microsoft.public.word.formatting.longdocs
Gary[_13_]
external usenet poster
 
Posts: 14
Default Formatting cross-references

Thanks for the reply. I was afraid of that.

Thankfully, you can set the REF field to preserve its format when you update
so (so far) the format has "stuck" after updating (F9).

The other annoying thing is that if the cross-reference is the entire
paragraph (such as when I'm mapping a chapter and have all of the Heading 1
titles in a bullet list) if I apply the character format to just the text
(and don't include the paragraph mark) it still formats the paragraph and my
bullets turn blue. So I have to add a dummy character at the end of each
bullet item, format the cross-reference text, and then delete the dummy
character.


  #4  
Old July 23rd, 2008, 04:09 PM posted to microsoft.public.word.formatting.longdocs
Suzanne S. Barnhill
external usenet poster
 
Posts: 31,786
Default Formatting cross-references

You can remove the formatting from just the paragraph mark, but I find
Word's "helpful" behavior in this case very annoying. No matter how
carefully you select everything *but* the paragraph mark, and regardless of
your Tools | Options | Edit settings wrt selection, Word still includes the
paragraph mark if you select text at the end of a paragraph.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Gary" wrote in message
...
Thanks for the reply. I was afraid of that.

Thankfully, you can set the REF field to preserve its format when you
update so (so far) the format has "stuck" after updating (F9).

The other annoying thing is that if the cross-reference is the entire
paragraph (such as when I'm mapping a chapter and have all of the Heading
1 titles in a bullet list) if I apply the character format to just the
text (and don't include the paragraph mark) it still formats the paragraph
and my bullets turn blue. So I have to add a dummy character at the end of
each bullet item, format the cross-reference text, and then delete the
dummy character.




  #5  
Old July 23rd, 2008, 05:55 PM posted to microsoft.public.word.formatting.longdocs
Gary[_13_]
external usenet poster
 
Posts: 14
Default Formatting cross-references

Thans for your help, Suzanne.

I -think- I've decided to live with blue bullets to save time as every
section and sub-section will be mapped with cross-references. So I now have
a paragraph style for the bullet list and a character style for inside other
paragraphs. I'm sure tomorrow I'll change my mind ... again.

I'll be curious to see if anyone even notices that the bullets are blue (or
thinks it odd that they're blue).

"Suzanne S. Barnhill" wrote in message
...
You can remove the formatting from just the paragraph mark, but I find
Word's "helpful" behavior in this case very annoying. No matter how
carefully you select everything *but* the paragraph mark, and regardless
of your Tools | Options | Edit settings wrt selection, Word still includes
the paragraph mark if you select text at the end of a paragraph.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Gary" wrote in message
...
Thanks for the reply. I was afraid of that.

Thankfully, you can set the REF field to preserve its format when you
update so (so far) the format has "stuck" after updating (F9).

The other annoying thing is that if the cross-reference is the entire
paragraph (such as when I'm mapping a chapter and have all of the Heading
1 titles in a bullet list) if I apply the character format to just the
text (and don't include the paragraph mark) it still formats the
paragraph and my bullets turn blue. So I have to add a dummy character at
the end of each bullet item, format the cross-reference text, and then
delete the dummy character.






  #6  
Old July 27th, 2008, 10:41 PM
Henk57 Henk57 is offline
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First recorded activity by OfficeFrustration: Oct 2006
Posts: 387
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Default

Quote:
Originally Posted by Gary[_13_] View Post
Thans for your help, Suzanne.

I -think- I've decided to live with blue bullets to save time as every
section and sub-section will be mapped with cross-references. So I now have
a paragraph style for the bullet list and a character style for inside other
paragraphs. I'm sure tomorrow I'll change my mind ... again.

I'll be curious to see if anyone even notices that the bullets are blue (or
thinks it odd that they're blue).

"Suzanne S. Barnhill" wrote in message
...
You can remove the formatting from just the paragraph mark, but I find
Word's "helpful" behavior in this case very annoying. No matter how
carefully you select everything *but* the paragraph mark, and regardless
of your Tools | Options | Edit settings wrt selection, Word still includes
the paragraph mark if you select text at the end of a paragraph.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Gary"
wrote in message
...
Thanks for the reply. I was afraid of that.

Thankfully, you can set the REF field to preserve its format when you
update so (so far) the format has "stuck" after updating (F9).

The other annoying thing is that if the cross-reference is the entire
paragraph (such as when I'm mapping a chapter and have all of the Heading
1 titles in a bullet list) if I apply the character format to just the
text (and don't include the paragraph mark) it still formats the
paragraph and my bullets turn blue. So I have to add a dummy character at
the end of each bullet item, format the cross-reference text, and then
delete the dummy character.



Gary, the bullet formatting is linked to the formatting of the pilcrow (the paragraph marker) as you know. Word indeed is annoyingly "clever" here. A quicker way than adding/deleting dummy characters (I think), is using Ctrl-H (Find/Replace) to change all pilcrows back to black (Find: ^p, Replace by ^p (formatted as black)).
__________________
Henk van Ekelenburg
co-author of the eBook "Mastering Microsoft Word for Scientific Reports" (and other long documents)
www.masteringword.eu/?Off
 




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