A Microsoft Office (Excel, Word) forum. OfficeFrustration

If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below.

Go Back   Home » OfficeFrustration forum » Microsoft Word » Mailmerge
Site Map Home Register Authors List Search Today's Posts Mark Forums Read  

Data Fields not showing in Mail Merge from Access



 
 
Thread Tools Display Modes
  #1  
Old March 26th, 2010, 11:30 PM posted to microsoft.public.word.mailmerge.fields
blobb
external usenet poster
 
Posts: 12
Default Data Fields not showing in Mail Merge from Access

Hi. I have a Word 2009 mail merge file with a 2009 Access database as the
source data. After set up the source data reference I had to change some
aspects of the Access query that the mail merge was based on. When I open
the Word mail merge document the source data is not updated to reflect the
change in the Access query. Is there any way to include the new fields in
the Word document? I have tried deleting the reference to the access query,
creating a new file connected to the query, used Access to "merge it with
word" using both the create new docuemnt and link to an existing document. I
can't seem to access the updated query (that replaced the previous version).

For example:

Original Query Fields:

FirstName, LastName, DoB, City

Modified Query Fields:

FirstName, LastName, DoB, City, State, HomePhone

I cannot retrieve "State", "HomePhone" in the Mail Merge. They do not exist
as fields.

Any help would be greatly appreciated!

blobb
  #2  
Old March 26th, 2010, 11:35 PM posted to microsoft.public.word.mailmerge.fields
blobb
external usenet poster
 
Posts: 12
Default Data Fields not showing in Mail Merge from Access

Sorry I meant Word 2007 & Access 2007.

"blobb" wrote:

Hi. I have a Word 2009 mail merge file with a 2009 Access database as the
source data. After set up the source data reference I had to change some
aspects of the Access query that the mail merge was based on. When I open
the Word mail merge document the source data is not updated to reflect the
change in the Access query. Is there any way to include the new fields in
the Word document? I have tried deleting the reference to the access query,
creating a new file connected to the query, used Access to "merge it with
word" using both the create new docuemnt and link to an existing document. I
can't seem to access the updated query (that replaced the previous version).

For example:

Original Query Fields:

FirstName, LastName, DoB, City

Modified Query Fields:

FirstName, LastName, DoB, City, State, HomePhone

I cannot retrieve "State", "HomePhone" in the Mail Merge. They do not exist
as fields.

Any help would be greatly appreciated!

blobb

  #3  
Old March 27th, 2010, 01:36 AM posted to microsoft.public.word.mailmerge.fields
Doug Robbins - Word MVP
external usenet poster
 
Posts: 8,239
Default Data Fields not showing in Mail Merge from Access

If you open the query in Access, do you see all of the required data? Maybe
in the query design the "Show" check box is not ticked.
--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"blobb" wrote in message
...
Sorry I meant Word 2007 & Access 2007.

"blobb" wrote:

Hi. I have a Word 2009 mail merge file with a 2009 Access database as
the
source data. After set up the source data reference I had to change some
aspects of the Access query that the mail merge was based on. When I
open
the Word mail merge document the source data is not updated to reflect
the
change in the Access query. Is there any way to include the new fields
in
the Word document? I have tried deleting the reference to the access
query,
creating a new file connected to the query, used Access to "merge it with
word" using both the create new docuemnt and link to an existing
document. I
can't seem to access the updated query (that replaced the previous
version).

For example:

Original Query Fields:

FirstName, LastName, DoB, City

Modified Query Fields:

FirstName, LastName, DoB, City, State, HomePhone

I cannot retrieve "State", "HomePhone" in the Mail Merge. They do not
exist
as fields.

Any help would be greatly appreciated!

blobb


 




Thread Tools
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

vB code is On
Smilies are On
[IMG] code is Off
HTML code is Off
Forum Jump


All times are GMT +1. The time now is 06:09 PM.


Powered by vBulletin® Version 3.6.4
Copyright ©2000 - 2024, Jelsoft Enterprises Ltd.
Copyright ©2004-2024 OfficeFrustration.
The comments are property of their posters.