Purpose of the PRIVATE checkbox?

When I explode a CONTACT for updating (in Outlook2003), there is a checkbox
marked PRIVATE in the bottom right of the CONTACT INFORMATION window. What
is the purpose of that checkbox?

If you are running Outlook in an Exchange environment
where others can see you contact list (or your calendar
list - assuming you've allowed them permissions to view
this information), the private check box allows you to
keep certain information from being seen by others.

I know in the calendar, I can check a doctors appointment
as private. Another user can see that I have something
booked at that time, they just can't read the
header/subject line of the appointment. I've never done
this with contacts but my guess is that it works the same
way.

-----Original Message-----
When I explode a CONTACT for updating (in Outlook2003),
there is a checkbox
marked PRIVATE in the bottom right of the CONTACT
INFORMATION window. What
is the purpose of that checkbox?


.

I've never done
this with contacts but my guess is that it works the same
way.

They do work the same way...


--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
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wrote in message
...
If you are running Outlook in an Exchange environment
where others can see you contact list (or your calendar
list - assuming you've allowed them permissions to view
this information), the private check box allows you to
keep certain information from being seen by others.

I know in the calendar, I can check a doctors appointment
as private. Another user can see that I have something
booked at that time, they just can't read the
header/subject line of the appointment. I've never done
this with contacts but my guess is that it works the same
way.

-----Original Message-----
When I explode a CONTACT for updating (in Outlook2003),
there is a checkbox
marked PRIVATE in the bottom right of the CONTACT
INFORMATION window. What
is the purpose of that checkbox?


.

As a footnote, you should still be careful about putting supremely sensitive
information on shared items, even if they are marked private. Marking
something private simply instructs Outlook not to show the data... it
doesn't hide the data. It's more of a "please, don't show this." Any
number of tools can ignore that flag and view the data. Beware.

--
Cain T. S. Random



wrote in message
...
If you are running Outlook in an Exchange environment
where others can see you contact list (or your calendar
list - assuming you've allowed them permissions to view
this information), the private check box allows you to
keep certain information from being seen by others.

I know in the calendar, I can check a doctors appointment
as private. Another user can see that I have something
booked at that time, they just can't read the
header/subject line of the appointment. I've never done
this with contacts but my guess is that it works the same
way.

-----Original Message-----
When I explode a CONTACT for updating (in Outlook2003),
there is a checkbox
marked PRIVATE in the bottom right of the CONTACT
INFORMATION window. What
is the purpose of that checkbox?


.