Switching to Normal template fails...

I have been writing numerous Word docs using my own user-defined templates.

Now comes the times when I have to submit certain articles to journals so I need to deliver "standard" layout ie out-of-the-box, no fancy fonts, no fancy footnote layouts, nothing fancy at all.

So, atttach the Normal template and all will be well... No, I find, all is the same layout. Create document using Normal template and cut-and-paste and all is the same layout. Remove My Templates folder so it cannot pick up the templates and all is the same layout.

Sure, using Paste Special knocks the formatting on the head but I, er, thought the idea of Templates was that you can switch formats/layouts/whatever.

But not in this case, Head 2 remains Adobe Garamond Small Caps (a relaid font by myself) and not Helvetica 14pt Bold Italic as defined in the Normal template.

Just what is not happening here?!

It is Mac OS X / Word X that I am using.

Thanks

Stephen,

The idea of templates is that you can have a common starting point for
similar documents, and that you can in a networked situation extend
customization to all the documents created from that template. Attaching to
a template gives access to that template's toolbar, keyboard, autotext, and
macro customizations. You can also update styles from the template.
However, layout is hard-wired and can't be "applied" from the template.

regards,
cjd


"Stephen Miller" Stephen wrote in message
news
I have been writing numerous Word docs using my own user-defined
templates.

Now comes the times when I have to submit certain articles to journals so
I need to deliver "standard" layout ie out-of-the-box, no fancy fonts, no
fancy footnote layouts, nothing fancy at all.

So, atttach the Normal template and all will be well... No, I find, all is
the same layout. Create document using Normal template and cut-and-paste and
all is the same layout. Remove My Templates folder so it cannot pick up the
templates and all is the same layout.

Sure, using Paste Special knocks the formatting on the head but I, er,
thought the idea of Templates was that you can switch
formats/layouts/whatever.

But not in this case, Head 2 remains Adobe Garamond Small Caps (a relaid
font by myself) and not Helvetica 14pt Bold Italic as defined in the Normal
template.

Just what is not happening here?!

It is Mac OS X / Word X that I am using.

Thanks

However, layout is hard-wired and can't be "applied" from the template.

regards,
cjd


Thanks Chad for the swift reply: I guess I am going to have to rethink my way of writing. I had assumed that the template was rather like a stylesheet in descriptive markup terms.

I had known about the layout issue when attending an A5-sized template but I had not realised that styled text travels in legacy format.

Change the template, change the defined styles and so presentation was my thought.

Oh well...
Stephen Miller

Your assumption about styles is correct IF...

(1) You consistently use styles and only styles for your formatting, and
(2) You have the same style names in both templates, and
(3) Upon attaching the new template you check the box to update styles from
the template. (This last option should normally be unchecked, because
usually this is not desired.)

Once you have your document set the way you want, you do want to make sure
that this box is _not_ checked since when you send the document elsewhere
you do not want your styles being changed to match those in the user's
normal.dot.

http://addbalance.com/usersguide/styles.htm

--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
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"Stephen Miller" wrote in message
...

However, layout is hard-wired and can't be "applied" from the template.

regards,
cjd


Thanks Chad for the swift reply: I guess I am going to have to rethink my
way of writing. I had assumed that the template was rather like a stylesheet
in descriptive markup terms.

I had known about the layout issue when attending an A5-sized template but
I had not realised that styled text travels in legacy format.

Change the template, change the defined styles and so presentation was my
thought.

Oh well...
Stephen Miller

"Charles Kenyon" wrote:

Your assumption about styles is correct IF...


Thanks for the quick reply and the info! At least the document is short and I can rethink my strategy with relative little loss of time.

It is Paste Special, reformat, and send it off, ie brace for emergency landing territory.

Stephen Miller

Thanks for the quick reply and the info! All much appreciated.

Stephen Miller

"Charles Kenyon" wrote:

Your assumption about styles is correct IF...

(1) You consistently use styles and only styles for your formatting, and
(2) You have the same style names in both templates, and
(3) Upon attaching the new template you check the box to update styles from
the template. (This last option should normally be unchecked, because
usually this is not desired.)


Returning to this issue (my email computer is not my home computer) I have examined my templates and they are all derived from the Normal template and define the Normal styles to my own preferred usage of fonts and line spacing and so on.

As a test I created a doc using Normal setting a single line in Heading 2, switched to my own template, and so Helvetica Bold Italic 14pt becomes Adobe Garamond Expert 10pt centred. So far, so good. But attaching the Normal template again, it simply remains in the style. I know the Normal template is being attached because customised toolbars do not appear. And the box is ticked to update the styles.

This is with a fresh install of Word just in case there is something corrupted somewhere along the line.

I find this situation simply bizarre.

"Charles Kenyon" wrote:

Your assumption about styles is correct IF...

(1) You consistently use styles and only styles for your formatting, and
(2) You have the same style names in both templates, and
(3) Upon attaching the new template you check the box to update styles from
the template. (This last option should normally be unchecked, because
usually this is not desired.)


I have checked and the answer is Yes to all 3: the templates are Normal saved and fonts/line spacing etc redefined for the Normal style names.

Running a test, I typed one line in a doc using Normal, set it as Heading 2, attached my own template, the style updated, attached Normal again, ticked the box to update styles, zilch. (And this with a fresh install of Word just in case there was an issue of corruption somewhere along the line.)

This is a mystery to me now...

"Charles Kenyon" wrote:

Your assumption about styles is correct IF...

(1) You consistently use styles and only styles for your formatting, and
(2) You have the same style names in both templates, and
(3) Upon attaching the new template you check the box to update styles from
the template. (This last option should normally be unchecked, because
usually this is not desired.)


I have checked and the answer is Yes to all 3: the templates are Normal saved and fonts/line spacing etc redefined for the Normal style names.

Running a test, I typed one line in a doc using Normal, set it as Heading 2, attached my own template, the style updated, attached Normal again, ticked the box to update styles, zilch. (And this with a fresh install of Word just in case there was an issue of corruption somewhere along the line.)

This is a mystery to me now...

"Charles Kenyon" wrote:

Your assumption about styles is correct IF...

(1) You consistently use styles and only styles for your formatting, and
(2) You have the same style names in both templates, and
(3) Upon attaching the new template you check the box to update styles from
the template. (This last option should normally be unchecked, because
usually this is not desired.)


I have checked and the answer is Yes to all 3: the templates are Normal saved and fonts/line spacing etc redefined for the Normal style names.

Running a test, I typed one line in a doc using Normal, set it as Heading 2, attached my own template, the style updated, attached Normal again, ticked the box to update styles, zilch. (And this with a fresh install of Word just in case there was an issue of corruption somewhere along the line.)

This is a mystery to me now...