Labels-single spacing - how to make default Word 2007

I've set my default template/document in Word 2007 to single space for all
new documents. However, this doesn't seem to hold true when trying to do a
mail merge with labels??!!?? I can't seem to find a way to change the
default label document - if there is such an animal.... I want all my
documents to be single spaced - labels, envelopes, letters etc. - I want it
to be the default (don't want to manually change each and every document I
create). If I choose to change to a different paragraph style, I will! I
don't want MS to choose for me.

Help!?!?!
Thanks. :-)
LT

Are you talking about line spacing or paragraph spacing. Possibly you have
the paragraph spacing in the Normal style set to have 12pts after it and
because the elements of the address are in separate paragraphs, they appear
to be double spaced.

You may also be using the addressblock which has each element of the address
in a separate paragraph. Instead of doing that, just insert the individual
merge fields into the label in the configuration that you want them,
separating each with a new line feed (Shift+Enter) rather than a carriage
return if you want to retain the space between paragraphs in your Normal
style.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Icemaiden" wrote in message
...
I've set my default template/document in Word 2007 to single space for all
new documents. However, this doesn't seem to hold true when trying to do
a
mail merge with labels??!!?? I can't seem to find a way to change the
default label document - if there is such an animal.... I want all my
documents to be single spaced - labels, envelopes, letters etc. - I want
it
to be the default (don't want to manually change each and every document I
create). If I choose to change to a different paragraph style, I will! I
don't want MS to choose for me.

Help!?!?!
Thanks. :-)
LT

Well, I changed my "normal" style to be single spaced a while ago so that
doesn't seem to be the solution and I don't use the address block for the
merges, I put in each separate field. So what I'm hearing, is there is no
way to set the default label document to be single spaced?! I have an office
of 21 people that use Word merges with Access and I'd really like to be able
to tell them how to configure their software to work correctly.

Sometimes I really dislike Microsoft with their holier-than-thou decisions
on what they think people should use. Office 2007 is a prime example!

Thanks.

LT

"Doug Robbins - Word MVP" wrote:

Are you talking about line spacing or paragraph spacing. Possibly you have
the paragraph spacing in the Normal style set to have 12pts after it and
because the elements of the address are in separate paragraphs, they appear
to be double spaced.

You may also be using the addressblock which has each element of the address
in a separate paragraph. Instead of doing that, just insert the individual
merge fields into the label in the configuration that you want them,
separating each with a new line feed (Shift+Enter) rather than a carriage
return if you want to retain the space between paragraphs in your Normal
style.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Icemaiden" wrote in message
...
I've set my default template/document in Word 2007 to single space for all
new documents. However, this doesn't seem to hold true when trying to do
a
mail merge with labels??!!?? I can't seem to find a way to change the
default label document - if there is such an animal.... I want all my
documents to be single spaced - labels, envelopes, letters etc. - I want
it
to be the default (don't want to manually change each and every document I
create). If I choose to change to a different paragraph style, I will! I
don't want MS to choose for me.

Help!?!?!
Thanks. :-)
LT

You should modify your Normal style and set it back to the original defaults
since making changes to it can lead to other style issues, such as Table
styles. Then, create a new document based on your Normal template, display
the Styles task pane (press Ctrl+Alt+Shift+S), click Manage Styles at the
bottom, select the Set Defaults tab, and make your changes there. Select the
option, "New documents based on this template" The Normal style will then
follow your defaults for all new documents.

Unfortunately, this doesn't resolve the problem with merging labels.: -(
From what I can ascertain, when the Word table is inserted to create the
label structure, it's also adding space before each paragraph and a left and
right indent. For example if using Avery 5160, 5.55 pts of space is added
before each paragraph and 0.08" left and right indent. This is direct
formatting and not added by your Normal style. I don't like this either and
I suspect there will be several others who will also have issues with it. (I
suspect this is a failed attempt at adding a bit of padding before the first
paragraph.) Note that it appears as though this only applies to Labels and
not the Letters when creating a merge. Letters will use whatever style, or
direct formatting, you opt to use.

What I'd recommend is to set up a template for each label definition you use
for your merges. This can be accomplished by selecting the Merge document
(labels) and then modifying the formats - you could select the table and
then click "Clear Formatting" on the Home tab in the Font group. Place the
template in a shared folder and point your users' Workgroup template folder
to that location. Then instruct your users to use the appropriate template
for their merge. Then all they would need to do is associated the data
source although if that's the same each time then you could include that in
your template as well which actually might save time in the long run.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

"Icemaiden" wrote in message
...
Well, I changed my "normal" style to be single spaced a while ago so that
doesn't seem to be the solution and I don't use the address block for the
merges, I put in each separate field. So what I'm hearing, is there is no
way to set the default label document to be single spaced?! I have an
office
of 21 people that use Word merges with Access and I'd really like to be
able
to tell them how to configure their software to work correctly.

Sometimes I really dislike Microsoft with their holier-than-thou decisions
on what they think people should use. Office 2007 is a prime example!

Thanks.

LT

"Doug Robbins - Word MVP" wrote:

Are you talking about line spacing or paragraph spacing. Possibly you
have
the paragraph spacing in the Normal style set to have 12pts after it and
because the elements of the address are in separate paragraphs, they
appear
to be double spaced.

You may also be using the addressblock which has each element of the
address
in a separate paragraph. Instead of doing that, just insert the
individual
merge fields into the label in the configuration that you want them,
separating each with a new line feed (Shift+Enter) rather than a carriage
return if you want to retain the space between paragraphs in your Normal
style.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Icemaiden" wrote in message
...
I've set my default template/document in Word 2007 to single space for
all
new documents. However, this doesn't seem to hold true when trying to
do
a
mail merge with labels??!!?? I can't seem to find a way to change the
default label document - if there is such an animal.... I want all my
documents to be single spaced - labels, envelopes, letters etc. - I
want
it
to be the default (don't want to manually change each and every
document I
create). If I choose to change to a different paragraph style, I will!
I
don't want MS to choose for me.

Help!?!?!
Thanks. :-)
LT

It is nothing to do with single spacing, but with inter-paragarph spacing.
The default setting for normal style (used for labels) is to have 12 points
of space after each paragraph and it is that that appears to show the double
spacing on the labels (the address lines each being a paragraph).

It seems odd that Microsoft swapped Normal style and the No spaced stype
while leaving normal as the default style for labels. They would have been
better creating a normal spaced style and left normal unspaced as in
previous versions. You can make these changes if you wish as long as you
remember to save them in normal.dot.

If you don't like Microsoft products there are alternatives you can buy.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Icemaiden wrote:
Well, I changed my "normal" style to be single spaced a while ago so
that doesn't seem to be the solution and I don't use the address
block for the merges, I put in each separate field. So what I'm
hearing, is there is no way to set the default label document to be
single spaced?! I have an office of 21 people that use Word merges
with Access and I'd really like to be able to tell them how to
configure their software to work correctly.

Sometimes I really dislike Microsoft with their holier-than-thou
decisions on what they think people should use. Office 2007 is a
prime example!

Thanks.

LT

"Doug Robbins - Word MVP" wrote:

Are you talking about line spacing or paragraph spacing. Possibly
you have the paragraph spacing in the Normal style set to have 12pts
after it and because the elements of the address are in separate
paragraphs, they appear to be double spaced.

You may also be using the addressblock which has each element of the
address in a separate paragraph. Instead of doing that, just insert
the individual merge fields into the label in the configuration that
you want them, separating each with a new line feed (Shift+Enter)
rather than a carriage return if you want to retain the space
between paragraphs in your Normal style.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Icemaiden" wrote in message
...
I've set my default template/document in Word 2007 to single space
for all new documents. However, this doesn't seem to hold true
when trying to do a
mail merge with labels??!!?? I can't seem to find a way to change
the default label document - if there is such an animal.... I want
all my documents to be single spaced - labels, envelopes, letters
etc. - I want it
to be the default (don't want to manually change each and every
document I create). If I choose to change to a different paragraph
style, I will! I don't want MS to choose for me.

Help!?!?!
Thanks. :-)
LT

Thanks for the reply. It is odd that they swapped out styles. I have
changed the normal.dot document and it still switches over to having 5.6
point before a line. Can't seem to change it and save it as a default. I'll
have to recommend that people create a master template of their own and use
that...

I have no choice but to use MS Office at work. I also serve as "helpdesk"
for 21 people in the dept. and it becomes frustrating when MS makes global
decisions about how they feel businesses should format their documents and
not provide a way of personalizing. Generally I like MS Office - I just
don't like the inability to save my preferencial default settings.

Thanks again.

LT

"Graham Mayor" wrote:

It is nothing to do with single spacing, but with inter-paragarph spacing.
The default setting for normal style (used for labels) is to have 12 points
of space after each paragraph and it is that that appears to show the double
spacing on the labels (the address lines each being a paragraph).

It seems odd that Microsoft swapped Normal style and the No spaced stype
while leaving normal as the default style for labels. They would have been
better creating a normal spaced style and left normal unspaced as in
previous versions. You can make these changes if you wish as long as you
remember to save them in normal.dot.

If you don't like Microsoft products there are alternatives you can buy.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Icemaiden wrote:
Well, I changed my "normal" style to be single spaced a while ago so
that doesn't seem to be the solution and I don't use the address
block for the merges, I put in each separate field. So what I'm
hearing, is there is no way to set the default label document to be
single spaced?! I have an office of 21 people that use Word merges
with Access and I'd really like to be able to tell them how to
configure their software to work correctly.

Sometimes I really dislike Microsoft with their holier-than-thou
decisions on what they think people should use. Office 2007 is a
prime example!

Thanks.

LT

"Doug Robbins - Word MVP" wrote:

Are you talking about line spacing or paragraph spacing. Possibly
you have the paragraph spacing in the Normal style set to have 12pts
after it and because the elements of the address are in separate
paragraphs, they appear to be double spaced.

You may also be using the addressblock which has each element of the
address in a separate paragraph. Instead of doing that, just insert
the individual merge fields into the label in the configuration that
you want them, separating each with a new line feed (Shift+Enter)
rather than a carriage return if you want to retain the space
between paragraphs in your Normal style.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Icemaiden" wrote in message
...
I've set my default template/document in Word 2007 to single space
for all new documents. However, this doesn't seem to hold true
when trying to do a
mail merge with labels??!!?? I can't seem to find a way to change
the default label document - if there is such an animal.... I want
all my documents to be single spaced - labels, envelopes, letters
etc. - I want it
to be the default (don't want to manually change each and every
document I create). If I choose to change to a different paragraph
style, I will! I don't want MS to choose for me.

Help!?!?!
Thanks. :-)
LT

If you read my reply in this thread, you'll see that they added direct
formatting - they didn't change the style.

I suspect the reason behind this is it's a failed attempt at adding some
padding before the first line. Many users have problems with their printers
placing the data too high on the labels which results in the tops of the
characters being cut off. Of course I don't know for sure, but that would
make sense.

btw, templates are the best way to ensure your preferred settings are always
saved -= especially in the corporate environment. One never knows when their
profile will be dumped and they are back to the defaults once again. ;-)

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

"Icemaiden" wrote in message
...
Thanks for the reply. It is odd that they swapped out styles. I have
changed the normal.dot document and it still switches over to having 5.6
point before a line. Can't seem to change it and save it as a default.
I'll
have to recommend that people create a master template of their own and
use
that...

I have no choice but to use MS Office at work. I also serve as "helpdesk"
for 21 people in the dept. and it becomes frustrating when MS makes global
decisions about how they feel businesses should format their documents and
not provide a way of personalizing. Generally I like MS Office - I just
don't like the inability to save my preferencial default settings.

Thanks again.

LT

"Graham Mayor" wrote:

It is nothing to do with single spacing, but with inter-paragarph
spacing.
The default setting for normal style (used for labels) is to have 12
points
of space after each paragraph and it is that that appears to show the
double
spacing on the labels (the address lines each being a paragraph).

It seems odd that Microsoft swapped Normal style and the No spaced stype
while leaving normal as the default style for labels. They would have
been
better creating a normal spaced style and left normal unspaced as in
previous versions. You can make these changes if you wish as long as you
remember to save them in normal.dot.

If you don't like Microsoft products there are alternatives you can buy.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Icemaiden wrote:
Well, I changed my "normal" style to be single spaced a while ago so
that doesn't seem to be the solution and I don't use the address
block for the merges, I put in each separate field. So what I'm
hearing, is there is no way to set the default label document to be
single spaced?! I have an office of 21 people that use Word merges
with Access and I'd really like to be able to tell them how to
configure their software to work correctly.

Sometimes I really dislike Microsoft with their holier-than-thou
decisions on what they think people should use. Office 2007 is a
prime example!

Thanks.

LT

"Doug Robbins - Word MVP" wrote:

Are you talking about line spacing or paragraph spacing. Possibly
you have the paragraph spacing in the Normal style set to have 12pts
after it and because the elements of the address are in separate
paragraphs, they appear to be double spaced.

You may also be using the addressblock which has each element of the
address in a separate paragraph. Instead of doing that, just insert
the individual merge fields into the label in the configuration that
you want them, separating each with a new line feed (Shift+Enter)
rather than a carriage return if you want to retain the space
between paragraphs in your Normal style.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Icemaiden" wrote in message
...
I've set my default template/document in Word 2007 to single space
for all new documents. However, this doesn't seem to hold true
when trying to do a
mail merge with labels??!!?? I can't seem to find a way to change
the default label document - if there is such an animal.... I want
all my documents to be single spaced - labels, envelopes, letters
etc. - I want it
to be the default (don't want to manually change each and every
document I create). If I choose to change to a different paragraph
style, I will! I don't want MS to choose for me.

Help!?!?!
Thanks. :-)
LT

The normal template in Word 2007 will be normal.dotm (or dotx) rather than
normal.dot which was for earlier versions, and suggests that you are editing
the wrong file. It is certainly possible to set the normal style to have no
space before or after and thus have labels which match. Right click 'Normal'
on the home tab. Choose 'Modify'. Remove spacing from the paragraph
formatting options. Check the 'new documents based on this style' check box
and when you close out of Word (plus Outlook if running) , save the normal
template when prompted.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Icemaiden wrote:
Thanks for the reply. It is odd that they swapped out styles. I have
changed the normal.dot document and it still switches over to having
5.6 point before a line. Can't seem to change it and save it as a
default. I'll have to recommend that people create a master template
of their own and use that...

I have no choice but to use MS Office at work. I also serve as
"helpdesk" for 21 people in the dept. and it becomes frustrating when
MS makes global decisions about how they feel businesses should
format their documents and not provide a way of personalizing.
Generally I like MS Office - I just don't like the inability to save
my preferencial default settings.

Thanks again.

LT

"Graham Mayor" wrote:

It is nothing to do with single spacing, but with inter-paragarph
spacing. The default setting for normal style (used for labels) is
to have 12 points of space after each paragraph and it is that that
appears to show the double spacing on the labels (the address lines
each being a paragraph).

It seems odd that Microsoft swapped Normal style and the No spaced
stype while leaving normal as the default style for labels. They
would have been better creating a normal spaced style and left
normal unspaced as in previous versions. You can make these changes
if you wish as long as you remember to save them in normal.dot.

If you don't like Microsoft products there are alternatives you can
buy.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Icemaiden wrote:
Well, I changed my "normal" style to be single spaced a while ago so
that doesn't seem to be the solution and I don't use the address
block for the merges, I put in each separate field. So what I'm
hearing, is there is no way to set the default label document to be
single spaced?! I have an office of 21 people that use Word merges
with Access and I'd really like to be able to tell them how to
configure their software to work correctly.

Sometimes I really dislike Microsoft with their holier-than-thou
decisions on what they think people should use. Office 2007 is a
prime example!

Thanks.

LT

"Doug Robbins - Word MVP" wrote:

Are you talking about line spacing or paragraph spacing. Possibly
you have the paragraph spacing in the Normal style set to have
12pts after it and because the elements of the address are in
separate paragraphs, they appear to be double spaced.

You may also be using the addressblock which has each element of
the address in a separate paragraph. Instead of doing that, just
insert the individual merge fields into the label in the
configuration that you want them, separating each with a new line
feed (Shift+Enter) rather than a carriage return if you want to
retain the space between paragraphs in your Normal style.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my services on a paid consulting basis.

Doug Robbins - Word MVP

"Icemaiden" wrote in message
...
I've set my default template/document in Word 2007 to single space
for all new documents. However, this doesn't seem to hold true
when trying to do a
mail merge with labels??!!?? I can't seem to find a way to change
the default label document - if there is such an animal.... I
want all my documents to be single spaced - labels, envelopes,
letters etc. - I want it
to be the default (don't want to manually change each and every
document I create). If I choose to change to a different
paragraph style, I will! I don't want MS to choose for me.

Help!?!?!
Thanks. :-)
LT

Have you actually tried this in Word 2007 and *mail merge* labels, Graham??

Regular labels are fine and they automatically use no spacing with no need
to modify the defaults. It's when using mail merge this occurs. As soon as
you select Labels as the main document type, space *before* each paragraph
and single space are added as direct formatting. The new defaults use 10 pts
space after (not 12) and 1.15 lines between.

Additional Notes:
- When using Outlook 2007, Word is irrelevant since Outlook no longer uses
Winword.exe and does not use Normal.dotm.
- If you want to avoid the issues with table styles, and other style nuances
we experienced in past versions, then you should modify the Document
Defaults and leave the Normal style unmodified.
- The Normal template for Word 2007 is always Norma.dotm - never
Normal.dotx.

~Beth Melton

"Graham Mayor" wrote in message
...
The normal template in Word 2007 will be normal.dotm (or dotx) rather than
normal.dot which was for earlier versions, and suggests that you are
editing the wrong file. It is certainly possible to set the normal style
to have no space before or after and thus have labels which match. Right
click 'Normal' on the home tab. Choose 'Modify'. Remove spacing from the
paragraph formatting options. Check the 'new documents based on this
style' check box and when you close out of Word (plus Outlook if running)
, save the normal template when prompted.

OK - I see what you mean.

I had prepared my web page
http://www.gmayor.com/merge_labels_with_word_2007.htm based on the default
settings of Word 2007 and noted in it the problem with spacing of the
addresses. I subsequently modified the normal style which is used as in
previous versions as the default for tables and took it as read that it
would apply also to tables created as part of mail merge - which as you
point out it doesn't. Although the suggestions on my web page for dealing
with the spacing remain valid, the reasons don't so I will have to
re-address that over the weekend

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Beth Melton wrote:
Have you actually tried this in Word 2007 and *mail merge* labels,
Graham??
Regular labels are fine and they automatically use no spacing with no
need to modify the defaults. It's when using mail merge this occurs.
As soon as you select Labels as the main document type, space
*before* each paragraph and single space are added as direct
formatting. The new defaults use 10 pts space after (not 12) and 1.15
lines between.
Additional Notes:
- When using Outlook 2007, Word is irrelevant since Outlook no longer
uses Winword.exe and does not use Normal.dotm.
- If you want to avoid the issues with table styles, and other style
nuances we experienced in past versions, then you should modify the
Document Defaults and leave the Normal style unmodified.
- The Normal template for Word 2007 is always Norma.dotm - never
Normal.dotx.

~Beth Melton

"Graham Mayor" wrote in message
...
The normal template in Word 2007 will be normal.dotm (or dotx)
rather than normal.dot which was for earlier versions, and suggests
that you are editing the wrong file. It is certainly possible to set
the normal style to have no space before or after and thus have
labels which match. Right click 'Normal' on the home tab. Choose
'Modify'. Remove spacing from the paragraph formatting options.
Check the 'new documents based on this style' check box and when you
close out of Word (plus Outlook if running) , save the normal
template when prompted.