question

My outlook express only saves my "in and sent" email for
about month or so ? can i retrieve old mail and where ?
and can i set outlook express to extend the time it saves
the mail ?
thank you,
Glenn
p.s. on AOL i have a filing cabinet and i didn't know if
outlook has a somilar function.

Outlook Express does not delete mail on its own.

Do not archive mail on default OE folders. They will eventually
become corrupted. Create your own user defined folders for storing
mail and move your mail to them. Empty Deleted Items folder
regularly.

After you are done, follow up by compacting your folders manually
while working *offline* and do it often.

FileWork Offline (or double click Working Online in the Status Bar).
FileFolderCompact all folders.

In ToolsOptionsMaintenance: Uncheck Compact messages in background
and leave it unchecked.

You can retrieve mail with this tool if you have not compacted your
folders, and background compacting wasn't checked.

DBXtract: {Cost: $5.00}
http://www.oehelp.com/DBXtract/Default.aspx

Help for DBXtract:
www.oehelp.com/DBXtract/
--
Bruce Hagen
~IB-CA~


"glenn" wrote in message
...
My outlook express only saves my "in and sent" email for
about month or so ? can i retrieve old mail and where ?
and can i set outlook express to extend the time it saves
the mail ?
thank you,
Glenn
p.s. on AOL i have a filing cabinet and i didn't know if
outlook has a somilar function.

You need to create a archive folder and put the messages you wish to retain
in it. If the message stores become too big, they can start losing mail.
Don't try to archive in the Sent Items or Inbox in any email client.


"glenn" wrote in message
...
My outlook express only saves my "in and sent" email for
about month or so ? can i retrieve old mail and where ?
and can i set outlook express to extend the time it saves
the mail ?
thank you,
Glenn
p.s. on AOL i have a filing cabinet and i didn't know if
outlook has a somilar function.

thanks Bruce and i did everything you said and set up 2
new folders for "old mail sent" and "received". I
compacted all folders - now how do i move the mail over
from my inbox to "old mail received folder" that i just
set up ? I assume i can't set up outlook express to do
this automatically right ? Glenn
-----Original Message-----
Outlook Express does not delete mail on its own.

Do not archive mail on default OE folders. They will
eventually
become corrupted. Create your own user defined folders
for storing
mail and move your mail to them. Empty Deleted Items
folder
regularly.

After you are done, follow up by compacting your folders
manually
while working *offline* and do it often.

FileWork Offline (or double click Working Online in the
Status Bar).
FileFolderCompact all folders.

In ToolsOptionsMaintenance: Uncheck Compact messages
in background
and leave it unchecked.

You can retrieve mail with this tool if you have not
compacted your
folders, and background compacting wasn't checked.

DBXtract: {Cost: $5.00}
http://www.oehelp.com/DBXtract/Default.aspx

Help for DBXtract:
www.oehelp.com/DBXtract/
--
Bruce Hagen
~IB-CA~


"glenn" wrote in
message
...
My outlook express only saves my "in and sent" email
for
about month or so ? can i retrieve old mail and where ?
and can i set outlook express to extend the time it
saves
the mail ?
thank you,
Glenn
p.s. on AOL i have a filing cabinet and i didn't know
if
outlook has a somilar function.


.

You have to move the mail manually. If you have a lot going to the
same folder, (I should have said this before), click on any one
message to highlight it, click Ctrl & A. This will highlight all the
messages and you can right click and move them all in one shot.

You could set up message rules to automatically put mail in any
folder. Like anyone in your address book goes to its own folder, etc.

As far as compacting. that has to be done manually too, like you just
did. For the average user, once a week is more than enough. If you
subscribe to newsgroups, do it more often after deleting messages.

Here are some message rule tips:

http://insideoe.tomsterdam.com/tips/rules.htm

Some Message Rule Ideas:
http://www.mindspring.com/~majik/messagerules.htm

Message Rules not working?:
http://www.tomsterdam.com/insideoe/faqs/why.htm#rules
--
Bruce Hagen
~IB-CA~


wrote in message
...
thanks Bruce and i did everything you said and set up 2
new folders for "old mail sent" and "received". I
compacted all folders - now how do i move the mail over
from my inbox to "old mail received folder" that i just
set up ? I assume i can't set up outlook express to do
this automatically right ? Glenn
-----Original Message-----
Outlook Express does not delete mail on its own.

Do not archive mail on default OE folders. They will
eventually
become corrupted. Create your own user defined folders
for storing
mail and move your mail to them. Empty Deleted Items
folder
regularly.

After you are done, follow up by compacting your folders
manually
while working *offline* and do it often.

FileWork Offline (or double click Working Online in the
Status Bar).
FileFolderCompact all folders.

In ToolsOptionsMaintenance: Uncheck Compact messages
in background
and leave it unchecked.

You can retrieve mail with this tool if you have not
compacted your
folders, and background compacting wasn't checked.

DBXtract: {Cost: $5.00}
http://www.oehelp.com/DBXtract/Default.aspx

Help for DBXtract:
www.oehelp.com/DBXtract/
--
Bruce Hagen
~IB-CA~


"glenn" wrote in
message
...
My outlook express only saves my "in and sent" email
for
about month or so ? can i retrieve old mail and where ?
and can i set outlook express to extend the time it
saves
the mail ?
thank you,
Glenn
p.s. on AOL i have a filing cabinet and i didn't know
if
outlook has a somilar function.


.

thanks Bruce and that worked great ! one more thing now
how do i set it to move the email to folders
automatically ? also if i forget to compact will it not
move it and give me a message ? what does compacting
actually do ? glenn
-----Original Message-----
You have to move the mail manually. If you have a lot
going to the
same folder, (I should have said this before), click on
any one
message to highlight it, click Ctrl & A. This will
highlight all the
messages and you can right click and move them all in
one shot.

You could set up message rules to automatically put mail
in any
folder. Like anyone in your address book goes to its own
folder, etc.

As far as compacting. that has to be done manually too,
like you just
did. For the average user, once a week is more than
enough. If you
subscribe to newsgroups, do it more often after deleting
messages.

Here are some message rule tips:

http://insideoe.tomsterdam.com/tips/rules.htm

Some Message Rule Ideas:
http://www.mindspring.com/~majik/messagerules.htm

Message Rules not working?:
http://www.tomsterdam.com/insideoe/faqs/why.htm#rules
--
Bruce Hagen
~IB-CA~


wrote in message
...
thanks Bruce and i did everything you said and set up 2
new folders for "old mail sent" and "received". I
compacted all folders - now how do i move the mail over
from my inbox to "old mail received folder" that i just
set up ? I assume i can't set up outlook express to do
this automatically right ? Glenn
-----Original Message-----
Outlook Express does not delete mail on its own.

Do not archive mail on default OE folders. They will
eventually
become corrupted. Create your own user defined folders
for storing
mail and move your mail to them. Empty Deleted Items
folder
regularly.

After you are done, follow up by compacting your
folders
manually
while working *offline* and do it often.

FileWork Offline (or double click Working Online in
the
Status Bar).
FileFolderCompact all folders.

In ToolsOptionsMaintenance: Uncheck Compact messages
in background
and leave it unchecked.

You can retrieve mail with this tool if you have not
compacted your
folders, and background compacting wasn't checked.

DBXtract: {Cost: $5.00}
http://www.oehelp.com/DBXtract/Default.aspx

Help for DBXtract:
www.oehelp.com/DBXtract/
--
Bruce Hagen
~IB-CA~


"glenn" wrote in
message
...
My outlook express only saves my "in and sent" email
for
about month or so ? can i retrieve old mail and
where ?
and can i set outlook express to extend the time it
saves
the mail ?
thank you,
Glenn
p.s. on AOL i have a filing cabinet and i didn't
know
if
outlook has a somilar function.


.



.

To move mail to specified folders, you have to set up a message rule.
See rule #5 he
http://www.mindspring.com/~majik/messagerules.htm

Failure to compact will not affect the rule. When you delete
messages, they are not actually deleted, but marked as available
space. Compacting gets rid of them and moves all the saved mail to
the beginning of a file. This helps to keep OE running smoothly. It's
not exactly the same, but it's similar to defragging.

Hope this helps. If you have trouble with the rule, post back and
tell me what you want to move where. Ex: All the people in the
address book to a specified folder, etc. Don't forget, you have to
create the folder before you make the rule. FileFolderNew. Click on
Local Folders and name the folder. It will appear on the folder tree
in alphabetical order.
--
Bruce Hagen
~IB-CA~


"glenn" wrote in message
...
thanks Bruce and that worked great ! one more thing now
how do i set it to move the email to folders
automatically ? also if i forget to compact will it not
move it and give me a message ? what does compacting
actually do ? glenn
-----Original Message-----
You have to move the mail manually. If you have a lot
going to the
same folder, (I should have said this before), click on
any one
message to highlight it, click Ctrl & A. This will
highlight all the
messages and you can right click and move them all in
one shot.

You could set up message rules to automatically put mail
in any
folder. Like anyone in your address book goes to its own
folder, etc.

As far as compacting. that has to be done manually too,
like you just
did. For the average user, once a week is more than
enough. If you
subscribe to newsgroups, do it more often after deleting
messages.

Here are some message rule tips:

http://insideoe.tomsterdam.com/tips/rules.htm

Some Message Rule Ideas:
http://www.mindspring.com/~majik/messagerules.htm

Message Rules not working?:
http://www.tomsterdam.com/insideoe/faqs/why.htm#rules
--
Bruce Hagen
~IB-CA~


wrote in message
...
thanks Bruce and i did everything you said and set up 2
new folders for "old mail sent" and "received". I
compacted all folders - now how do i move the mail over
from my inbox to "old mail received folder" that i just
set up ? I assume i can't set up outlook express to do
this automatically right ? Glenn
-----Original Message-----
Outlook Express does not delete mail on its own.

Do not archive mail on default OE folders. They will
eventually
become corrupted. Create your own user defined folders
for storing
mail and move your mail to them. Empty Deleted Items
folder
regularly.

After you are done, follow up by compacting your
folders
manually
while working *offline* and do it often.

FileWork Offline (or double click Working Online in
the
Status Bar).
FileFolderCompact all folders.

In ToolsOptionsMaintenance: Uncheck Compact messages
in background
and leave it unchecked.

You can retrieve mail with this tool if you have not
compacted your
folders, and background compacting wasn't checked.

DBXtract: {Cost: $5.00}
http://www.oehelp.com/DBXtract/Default.aspx

Help for DBXtract:
www.oehelp.com/DBXtract/
--
Bruce Hagen
~IB-CA~


"glenn" wrote in
message
...
My outlook express only saves my "in and sent" email
for
about month or so ? can i retrieve old mail and
where ?
and can i set outlook express to extend the time it
saves
the mail ?
thank you,
Glenn
p.s. on AOL i have a filing cabinet and i didn't
know
if
outlook has a somilar function.


.



.

thanks Bruce ! i wasn't able to get to the web site you
mention but i went to message rules in OE. I want to move
or copy entire "inbox" and "sent" to old mail folders i
set up with your help, lets say once a month. I can do
this manually now but can i set it on auto ? Also
compacting i understand defrag, so this should be done
before i move or copy to old mail folder and can that be
on also on auto ?
One more thing - i have outlook office CD rom and will
this give me more options and flexibility than OE for
what i am trying to do with mail ? I have never used it.
Basically i like to be able to save and refer back to my
email all the way to the beginning (a year or more) Glenn
-----Original Message-----
To move mail to specified folders, you have to set up a
message rule.
See rule #5 he
http://www.mindspring.com/~majik/messagerules.htm

Failure to compact will not affect the rule. When you
delete
messages, they are not actually deleted, but marked as
available
space. Compacting gets rid of them and moves all the
saved mail to
the beginning of a file. This helps to keep OE running
smoothly. It's
not exactly the same, but it's similar to defragging.

Hope this helps. If you have trouble with the rule, post
back and
tell me what you want to move where. Ex: All the people
in the
address book to a specified folder, etc. Don't forget,
you have to
create the folder before you make the rule.
FileFolderNew. Click on
Local Folders and name the folder. It will appear on the
folder tree
in alphabetical order.
--
Bruce Hagen
~IB-CA~


"glenn" wrote in
message
...
thanks Bruce and that worked great ! one more thing now
how do i set it to move the email to folders
automatically ? also if i forget to compact will it not
move it and give me a message ? what does compacting
actually do ? glenn
-----Original Message-----
You have to move the mail manually. If you have a lot
going to the
same folder, (I should have said this before), click
on
any one
message to highlight it, click Ctrl & A. This will
highlight all the
messages and you can right click and move them all in
one shot.

You could set up message rules to automatically put
mail
in any
folder. Like anyone in your address book goes to its
own
folder, etc.

As far as compacting. that has to be done manually
too,
like you just
did. For the average user, once a week is more than
enough. If you
subscribe to newsgroups, do it more often after
deleting
messages.

Here are some message rule tips:

http://insideoe.tomsterdam.com/tips/rules.htm

Some Message Rule Ideas:
http://www.mindspring.com/~majik/messagerules.htm

Message Rules not working?:
http://www.tomsterdam.com/insideoe/faqs/why.htm#rules
--
Bruce Hagen
~IB-CA~


wrote in message
...
thanks Bruce and i did everything you said and set
up 2
new folders for "old mail sent" and "received". I
compacted all folders - now how do i move the mail
over
from my inbox to "old mail received folder" that i
just
set up ? I assume i can't set up outlook express to
do
this automatically right ? Glenn
-----Original Message-----
Outlook Express does not delete mail on its own.

Do not archive mail on default OE folders. They
will
eventually
become corrupted. Create your own user defined
folders
for storing
mail and move your mail to them. Empty Deleted
Items
folder
regularly.

After you are done, follow up by compacting your
folders
manually
while working *offline* and do it often.

FileWork Offline (or double click Working Online
in
the
Status Bar).
FileFolderCompact all folders.

In ToolsOptionsMaintenance: Uncheck Compact
messages
in background
and leave it unchecked.

You can retrieve mail with this tool if you have
not
compacted your
folders, and background compacting wasn't checked.

DBXtract: {Cost: $5.00}
http://www.oehelp.com/DBXtract/Default.aspx

Help for DBXtract:
www.oehelp.com/DBXtract/
--
Bruce Hagen
~IB-CA~


"glenn"
wrote in
message
...
My outlook express only saves my "in and sent"
email
for
about month or so ? can i retrieve old mail and
where ?
and can i set outlook express to extend the time
it
saves
the mail ?
thank you,
Glenn
p.s. on AOL i have a filing cabinet and i didn't
know
if
outlook has a somilar function.


.



.



.

Why couldn't you get to the site I sent? All you had to do was click
on it, or copy and paste to your browser's address bar.

You cant move mail *once a month* automatically. You would have to go
to the rule, check the box and click Apply Now. The rule was meant to
have the mail diverted to these folders every time you got one. You
would still get e-mail notification and the folder name would change
to bold font and show the number of messages just like the Inbox.

If you get a lot of mail and keep it in the Inbox, the folder will
eventually become corrupt and you will lose the mail. So don't wait
that long. Same with all OE default folders. Empty them, or move the
mail often and empty the Deleted Items folder regularly.

You should compact the folders after mail is moved or deleted. It can
be done automatically, but is causes problems within OE. That's why I
asked you to do the following:

In ToolsOptionsMaintenance: Uncheck Compact messages in background
and leave it unchecked.

See this for info about the differences between OE and Outlook:
http://support.microsoft.com/directo...;en-us;Q257824
--
Bruce Hagen
~IB-CA~



"glenn" wrote in message
...
thanks Bruce ! i wasn't able to get to the web site you
mention but i went to message rules in OE. I want to move
or copy entire "inbox" and "sent" to old mail folders i
set up with your help, lets say once a month. I can do
this manually now but can i set it on auto ? Also
compacting i understand defrag, so this should be done
before i move or copy to old mail folder and can that be
on also on auto ?
One more thing - i have outlook office CD rom and will
this give me more options and flexibility than OE for
what i am trying to do with mail ? I have never used it.
Basically i like to be able to save and refer back to my
email all the way to the beginning (a year or more) Glenn
-----Original Message-----
To move mail to specified folders, you have to set up a
message rule.
See rule #5 he
http://www.mindspring.com/~majik/messagerules.htm

Failure to compact will not affect the rule. When you
delete
messages, they are not actually deleted, but marked as
available
space. Compacting gets rid of them and moves all the
saved mail to
the beginning of a file. This helps to keep OE running
smoothly. It's
not exactly the same, but it's similar to defragging.

Hope this helps. If you have trouble with the rule, post
back and
tell me what you want to move where. Ex: All the people
in the
address book to a specified folder, etc. Don't forget,
you have to
create the folder before you make the rule.
FileFolderNew. Click on
Local Folders and name the folder. It will appear on the
folder tree
in alphabetical order.
--
Bruce Hagen
~IB-CA~


"glenn" wrote in
message
...
thanks Bruce and that worked great ! one more thing now
how do i set it to move the email to folders
automatically ? also if i forget to compact will it not
move it and give me a message ? what does compacting
actually do ? glenn
-----Original Message-----
You have to move the mail manually. If you have a lot
going to the
same folder, (I should have said this before), click
on
any one
message to highlight it, click Ctrl & A. This will
highlight all the
messages and you can right click and move them all in
one shot.

You could set up message rules to automatically put
mail
in any
folder. Like anyone in your address book goes to its
own
folder, etc.

As far as compacting. that has to be done manually
too,
like you just
did. For the average user, once a week is more than
enough. If you
subscribe to newsgroups, do it more often after
deleting
messages.

Here are some message rule tips:

http://insideoe.tomsterdam.com/tips/rules.htm

Some Message Rule Ideas:
http://www.mindspring.com/~majik/messagerules.htm

Message Rules not working?:
http://www.tomsterdam.com/insideoe/faqs/why.htm#rules
--
Bruce Hagen
~IB-CA~


wrote in message
...
thanks Bruce and i did everything you said and set
up 2
new folders for "old mail sent" and "received". I
compacted all folders - now how do i move the mail
over
from my inbox to "old mail received folder" that i
just
set up ? I assume i can't set up outlook express to
do
this automatically right ? Glenn
-----Original Message-----
Outlook Express does not delete mail on its own.

Do not archive mail on default OE folders. They
will
eventually
become corrupted. Create your own user defined
folders
for storing
mail and move your mail to them. Empty Deleted
Items
folder
regularly.

After you are done, follow up by compacting your
folders
manually
while working *offline* and do it often.

FileWork Offline (or double click Working Online
in
the
Status Bar).
FileFolderCompact all folders.

In ToolsOptionsMaintenance: Uncheck Compact
messages
in background
and leave it unchecked.

You can retrieve mail with this tool if you have
not
compacted your
folders, and background compacting wasn't checked.

DBXtract: {Cost: $5.00}
http://www.oehelp.com/DBXtract/Default.aspx

Help for DBXtract:
www.oehelp.com/DBXtract/
--
Bruce Hagen
~IB-CA~


"glenn"
wrote in
message
...
My outlook express only saves my "in and sent"
email
for
about month or so ? can i retrieve old mail and
where ?
and can i set outlook express to extend the time
it
saves
the mail ?
thank you,
Glenn
p.s. on AOL i have a filing cabinet and i didn't
know
if
outlook has a somilar function.


.



.



.

thanks and i appreciate the help !!
-----Original Message-----
Why couldn't you get to the site I sent? All you had to
do was click
on it, or copy and paste to your browser's address bar.

You cant move mail *once a month* automatically. You
would have to go
to the rule, check the box and click Apply Now. The rule
was meant to
have the mail diverted to these folders every time you
got one. You
would still get e-mail notification and the folder name
would change
to bold font and show the number of messages just like
the Inbox.

If you get a lot of mail and keep it in the Inbox, the
folder will
eventually become corrupt and you will lose the mail. So
don't wait
that long. Same with all OE default folders. Empty them,
or move the
mail often and empty the Deleted Items folder regularly.

You should compact the folders after mail is moved or
deleted. It can
be done automatically, but is causes problems within OE.
That's why I
asked you to do the following:

In ToolsOptionsMaintenance: Uncheck Compact messages
in background
and leave it unchecked.

See this for info about the differences between OE and
Outlook:
http://support.microsoft.com/directory/article.asp?
ID=kb;en-us;Q257824
--
Bruce Hagen
~IB-CA~



"glenn" wrote in
message
...
thanks Bruce ! i wasn't able to get to the web site you
mention but i went to message rules in OE. I want to
move
or copy entire "inbox" and "sent" to old mail folders i
set up with your help, lets say once a month. I can do
this manually now but can i set it on auto ? Also
compacting i understand defrag, so this should be done
before i move or copy to old mail folder and can that
be
on also on auto ?
One more thing - i have outlook office CD rom and will
this give me more options and flexibility than OE for
what i am trying to do with mail ? I have never used
it.
Basically i like to be able to save and refer back to
my
email all the way to the beginning (a year or more)
Glenn
-----Original Message-----
To move mail to specified folders, you have to set up
a
message rule.
See rule #5 he
http://www.mindspring.com/~majik/messagerules.htm

Failure to compact will not affect the rule. When you
delete
messages, they are not actually deleted, but marked as
available
space. Compacting gets rid of them and moves all the
saved mail to
the beginning of a file. This helps to keep OE running
smoothly. It's
not exactly the same, but it's similar to defragging.

Hope this helps. If you have trouble with the rule,
post
back and
tell me what you want to move where. Ex: All the
people
in the
address book to a specified folder, etc. Don't forget,
you have to
create the folder before you make the rule.
FileFolderNew. Click on
Local Folders and name the folder. It will appear on
the
folder tree
in alphabetical order.
--
Bruce Hagen
~IB-CA~


"glenn" wrote in
message
...
thanks Bruce and that worked great ! one more thing
now
how do i set it to move the email to folders
automatically ? also if i forget to compact will it
not
move it and give me a message ? what does compacting
actually do ? glenn
-----Original Message-----
You have to move the mail manually. If you have a
lot
going to the
same folder, (I should have said this before),
click
on
any one
message to highlight it, click Ctrl & A. This will
highlight all the
messages and you can right click and move them all
in
one shot.

You could set up message rules to automatically put
mail
in any
folder. Like anyone in your address book goes to
its
own
folder, etc.

As far as compacting. that has to be done manually
too,
like you just
did. For the average user, once a week is more than
enough. If you
subscribe to newsgroups, do it more often after
deleting
messages.

Here are some message rule tips:

http://insideoe.tomsterdam.com/tips/rules.htm

Some Message Rule Ideas:
http://www.mindspring.com/~majik/messagerules.htm

Message Rules not working?:

http://www.tomsterdam.com/insideoe/faqs/why.htm#rules
--
Bruce Hagen
~IB-CA~


wrote in
message
...
thanks Bruce and i did everything you said and
set
up 2
new folders for "old mail sent" and "received". I
compacted all folders - now how do i move the
mail
over
from my inbox to "old mail received folder" that
i
just
set up ? I assume i can't set up outlook express
to
do
this automatically right ? Glenn
-----Original Message-----
Outlook Express does not delete mail on its own.

Do not archive mail on default OE folders. They
will
eventually
become corrupted. Create your own user defined
folders
for storing
mail and move your mail to them. Empty Deleted
Items
folder
regularly.

After you are done, follow up by compacting your
folders
manually
while working *offline* and do it often.

FileWork Offline (or double click Working
Online
in
the
Status Bar).
FileFolderCompact all folders.

In ToolsOptionsMaintenance: Uncheck Compact
messages
in background
and leave it unchecked.

You can retrieve mail with this tool if you have
not
compacted your
folders, and background compacting wasn't
checked.

DBXtract: {Cost: $5.00}
http://www.oehelp.com/DBXtract/Default.aspx

Help for DBXtract:
www.oehelp.com/DBXtract/
--
Bruce Hagen
~IB-CA~


"glenn"
wrote in
message
...
My outlook express only saves my "in and sent"
email
for
about month or so ? can i retrieve old mail
and
where ?
and can i set outlook express to extend the
time
it
saves
the mail ?
thank you,
Glenn
p.s. on AOL i have a filing cabinet and i
didn't
know
if
outlook has a somilar function.


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