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#1
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A "push" function to produce an email on an event
Someone has asked me to create a database and include what they call a "push"
function that will automatically create an email to warn that a contract renewal date is imminent. I believe that this can't be done in a desktop application because although I can see how I can create the alert by running a query against date parametrs, it still needs a trigger which I'm assuming would be someone clicking a control button to run the query. I'm assuming that what they want could only be achieved by creating the database on a server and running a task say over night. I suppose one way would be to run a query when the the Access application is opened? Am I right? Tony -- Why don't my grey cells communicate with each as fast as they used to? I hate getting old! Message posted via AccessMonster.com http://www.accessmonster.com/Uwe/For...esign/201003/1 |
#2
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A "push" function to produce an email on an event
hi Tony,
On 16.03.2010 13:58, TonyWilliams via AccessMonster.com wrote: Someone has asked me to create a database and include what they call a "push" function that will automatically create an email to warn that a contract renewal date is imminent. I believe that this can't be done in a desktop application because although I can see how I can create the alert by running a query against date parametrs, it still needs a trigger which I'm assuming would be someone clicking a control button to run the query. I'm assuming that what they want could only be achieved by creating the database on a server and running a task say over night. I suppose one way would be to run a query when the the Access application is opened? Am I right? Partially. Basically you can do it all in Access. And you need the correct 'trigger'. You can use the Scheduled Tasks to run Access at a give time every day to do this. http://technet.microsoft.com/en-us/l.../bb726974.aspx http://support.microsoft.com/kb/209207 But sending E-Mail in such an task may be diffcult as it depends on your mail system how to do it. It's not an beginner or intermediate task at all. The better approach may be: Use Outlook and create calender/to-do entries for these contracts to review. mfG -- stefan -- |
#3
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A "push" function to produce an email on an event
Thanks Stefan. I've had a look at Scheduled Tasks and it appears to run a
named application. Is it possible to create a task that runs a partricular query in a specified database? Presumably the same would apply to using Outlook in that Outlook would only alert that the task needs to be run but owukdn't actually run the query? Thanks Tony Stefan Hoffmann wrote: hi Tony, Someone has asked me to create a database and include what they call a "push" function that will automatically create an email to warn that a contract [quoted text clipped - 5 lines] server and running a task say over night. I suppose one way would be to run a query when the the Access application is opened? Am I right? Partially. Basically you can do it all in Access. And you need the correct 'trigger'. You can use the Scheduled Tasks to run Access at a give time every day to do this. http://technet.microsoft.com/en-us/l.../bb726974.aspx http://support.microsoft.com/kb/209207 But sending E-Mail in such an task may be diffcult as it depends on your mail system how to do it. It's not an beginner or intermediate task at all. The better approach may be: Use Outlook and create calender/to-do entries for these contracts to review. mfG -- stefan -- -- Why don't my grey cells communicate with each as fast as they used to? I hate getting old! Message posted via AccessMonster.com http://www.accessmonster.com/Uwe/For...esign/201003/1 |
#4
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A "push" function to produce an email on an event
hi Tony,
On 16.03.2010 18:50, TonyWilliams via AccessMonster.com wrote: Thanks Stefan. I've had a look at Scheduled Tasks and it appears to run a named application. Is it possible to create a task that runs a partricular query in a specified database? Take a look at the Access command-line options link. You can specify a macro to run. imho the better approach is to create an extra database (front-end) for that task. The task itself is started with the AutoExec macros Run Code action. In this called method you can now run your query to check whether you have to create E-Mails /or task items. This can be done by using Outlook automation: http://msdn.microsoft.com/en-us/libr...ice.11%29.aspx http://support.microsoft.com/kb/161088 and http://www.everythingaccess.com/tuto...curity-Warning Presumably the same would apply to using Outlook in that Outlook would only alert that the task needs to be run but owukdn't actually run the query? http://msdn.microsoft.com/en-us/libr...ice.11%29.aspx mfG -- stefan -- |
#5
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A "push" function to produce an email on an event
Thanks again Stefan, this is getting a little beyond my level of expertise so
I will need some time to study the content of those links. Thanks again Cheers tony Stefan Hoffmann wrote: hi Tony, Thanks Stefan. I've had a look at Scheduled Tasks and it appears to run a named application. Is it possible to create a task that runs a partricular query in a specified database? Take a look at the Access command-line options link. You can specify a macro to run. imho the better approach is to create an extra database (front-end) for that task. The task itself is started with the AutoExec macros Run Code action. In this called method you can now run your query to check whether you have to create E-Mails /or task items. This can be done by using Outlook automation: http://msdn.microsoft.com/en-us/libr...ice.11%29.aspx http://support.microsoft.com/kb/161088 and http://www.everythingaccess.com/tuto...curity-Warning Presumably the same would apply to using Outlook in that Outlook would only alert that the task needs to be run but owukdn't actually run the query? http://msdn.microsoft.com/en-us/libr...ice.11%29.aspx mfG -- stefan -- -- Why don't my grey cells communicate with each as fast as they used to? I hate getting old! Message posted via AccessMonster.com http://www.accessmonster.com/Uwe/For...esign/201003/1 |
#6
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A "push" function to produce an email on an event
At long last I've figured out the Scheduled Task procedure in Windows and now
have this as the command "C:\Program Files\Microsoft Office\Office12\MSACCESS.EXE" "C:\Documents and Settings\Owner\My Documents\TimeandBilling.accdb /X macinvoice" However it doesn't work. When I look at the Scheduled Task it says Could not start in the status. Anyone help? Thanks Tony Stefan Hoffmann wrote: hi Tony, Thanks Stefan. I've had a look at Scheduled Tasks and it appears to run a named application. Is it possible to create a task that runs a partricular query in a specified database? Take a look at the Access command-line options link. You can specify a macro to run. imho the better approach is to create an extra database (front-end) for that task. The task itself is started with the AutoExec macros Run Code action. In this called method you can now run your query to check whether you have to create E-Mails /or task items. This can be done by using Outlook automation: http://msdn.microsoft.com/en-us/libr...ice.11%29.aspx http://support.microsoft.com/kb/161088 and http://www.everythingaccess.com/tuto...curity-Warning Presumably the same would apply to using Outlook in that Outlook would only alert that the task needs to be run but owukdn't actually run the query? http://msdn.microsoft.com/en-us/libr...ice.11%29.aspx mfG -- stefan -- -- Why don't my grey cells communicate with each as fast as they used to? I hate getting old! Message posted via AccessMonster.com http://www.accessmonster.com/Uwe/For...esign/201003/1 |
#7
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A "push" function to produce an email on an event
hi Tony,
On 30.03.2010 12:57, TonyWilliams via AccessMonster.com wrote: However it doesn't work. When I look at the Scheduled Task it says Could not start in the status. I see, you have the quotation marks wrong, it should be (without line breaks and with correct spacing): "C:\Program Files\Microsoft Office\Office12\MSACCESS.EXE" "C:\Documents and Settings\Owner\My Documents\TimeandBilling.accdb" /X macinvoice mfG -- stefan -- |
#8
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A "push" function to produce an email on an event
Stefan this is what I've got now:
"C:\Program Files\Microsoft Office\Office12\MSACCESS.EXE"(space)"C:\Documents and Settings\Owner\My Documents\TimeandBilling.mdb"(space)/X macinvoice It's all one line with no breaks and there are spaces instead of the word "space" Although the Scheduled Task appears to be created I do get an error message when I save it which says "error occured while attempting to to set task account information specific error is 0x80070005 access is denied" As I said the task is saved and I don't understand why I'm getting the message because I'm logged on as the owner. Still no joy :-( Tony Stefan Hoffmann wrote: hi Tony, However it doesn't work. When I look at the Scheduled Task it says Could not start in the status. I see, you have the quotation marks wrong, it should be (without line breaks and with correct spacing): "C:\Program Files\Microsoft Office\Office12\MSACCESS.EXE" "C:\Documents and Settings\Owner\My Documents\TimeandBilling.accdb" /X macinvoice mfG -- stefan -- -- Why don't my grey cells communicate with each as fast as they used to? I hate getting old! Message posted via AccessMonster.com http://www.accessmonster.com/Uwe/For...esign/201003/1 |
#9
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A "push" function to produce an email on an event
Incidentally I did find a Microsft Knowledge Base article about the error
message and downloaded the hotfix but when I tried to install it I got a message that said I didn't need it. Brick walls at every turn! LOL Cheers Tony Stefan Hoffmann wrote: hi Tony, However it doesn't work. When I look at the Scheduled Task it says Could not start in the status. I see, you have the quotation marks wrong, it should be (without line breaks and with correct spacing): "C:\Program Files\Microsoft Office\Office12\MSACCESS.EXE" "C:\Documents and Settings\Owner\My Documents\TimeandBilling.accdb" /X macinvoice mfG -- stefan -- -- Why don't my grey cells communicate with each as fast as they used to? I hate getting old! Message posted via AccessMonster.com http://www.accessmonster.com/Uwe/For...esign/201003/1 |
#10
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A "push" function to produce an email on an event
I solved it! There is a tick box in the Scheduled Task that says Run only if
logged on. By default this is unticked and should be ticked. I would have thought it would have been more logical to have it the other way round? Cheers Tony TonyWilliams wrote: Incidentally I did find a Microsft Knowledge Base article about the error message and downloaded the hotfix but when I tried to install it I got a message that said I didn't need it. Brick walls at every turn! LOL Cheers Tony hi Tony, [quoted text clipped - 9 lines] mfG -- stefan -- -- Why don't my grey cells communicate with each as fast as they used to? I hate getting old! Message posted via http://www.accessmonster.com |
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