In mail merge, unwanted line spaces in the address block

When I do a Mail Merge, the address block gives me double spaces. How do I
get a single space? I have tried Help but see nothing regarding this!

Make sure that the paragraph containing the ADDRESSBLOCK field
a. is not formatted as double-spaced
b. is not formatted using a style that is double-spaced

Peter Jamieson

http://tips.pjmsn.me.uk
Visit Londinium at http://www.ralphwatson.tv

On 12/10/2009 22:01, RedCharla wrote:
When I do a Mail Merge, the address block gives me double spaces. How do I
get a single space? I have tried Help but see nothing regarding this!

Or, instead of using the Address Block, just insert the individual
mergefields in the configuration that you require.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com
"RedCharla" wrote in message
...
When I do a Mail Merge, the address block gives me double spaces. How do
I
get a single space? I have tried Help but see nothing regarding this!

If you are using Word 2007, make sure you are in the preview labels screen.
Go to the Home Tab. On the right of the ribbon, choose Select, then Select
all. All the labels should be highlighted. Then go to Paragraph in the
lower middle of the ribbon. Click the middle square with the little up and
down arrows. Select Remove space before paragraph. This should remove that
space on all the addresses.

"Doug Robbins - Word MVP" wrote:

Or, instead of using the Address Block, just insert the individual
mergefields in the configuration that you require.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com
"RedCharla" wrote in message
...
When I do a Mail Merge, the address block gives me double spaces. How do
I
get a single space? I have tried Help but see nothing regarding this!

I have the same problem. None of your suggestions helped. Word 2007 seems to
only print AddressBlock in single space if you use a template. If you use
Mail Merge with current document, and then insert AddressBlock, it always
comes up double spaced. It does not matter weather the paragraph AddressBlock
was inserted to is single or double spaced. This is quite frustrating because
I don't always want to have to use MS templates.

"Marie" wrote:

If you are using Word 2007, make sure you are in the preview labels screen.
Go to the Home Tab. On the right of the ribbon, choose Select, then Select
all. All the labels should be highlighted. Then go to Paragraph in the
lower middle of the ribbon. Click the middle square with the little up and
down arrows. Select Remove space before paragraph. This should remove that
space on all the addresses.

"Doug Robbins - Word MVP" wrote:

Or, instead of using the Address Block, just insert the individual
mergefields in the configuration that you require.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com
"RedCharla" wrote in message
...
When I do a Mail Merge, the address block gives me double spaces. How do
I
get a single space? I have tried Help but see nothing regarding this!

Instead of using the AddressBlock, just insert the individual mergefields in
the configuration that you require.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com
"Spence" wrote in message
...
I have the same problem. None of your suggestions helped. Word 2007 seems
to
only print AddressBlock in single space if you use a template. If you use
Mail Merge with current document, and then insert AddressBlock, it always
comes up double spaced. It does not matter weather the paragraph
AddressBlock
was inserted to is single or double spaced. This is quite frustrating
because
I don't always want to have to use MS templates.

"Marie" wrote:

If you are using Word 2007, make sure you are in the preview labels
screen.
Go to the Home Tab. On the right of the ribbon, choose Select, then
Select
all. All the labels should be highlighted. Then go to Paragraph in the
lower middle of the ribbon. Click the middle square with the little up
and
down arrows. Select Remove space before paragraph. This should remove
that
space on all the addresses.

"Doug Robbins - Word MVP" wrote:

Or, instead of using the Address Block, just insert the individual
mergefields in the configuration that you require.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com
"RedCharla" wrote in message
...
When I do a Mail Merge, the address block gives me double spaces.
How do
I
get a single space? I have tried Help but see nothing regarding
this!

Word 2007 labels (as with all Word version labels) are table cells. Table
cells are by default formatted with the normal style, which in Word 2007 has
different standard paragraph format settings from earlier versions. You
should be able to correct what you are seeing by using the Word 2003 style
set - or simply apply an unspaced style to your table.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org

..


Spence wrote:
I have the same problem. None of your suggestions helped. Word 2007
seems to only print AddressBlock in single space if you use a
template. If you use Mail Merge with current document, and then
insert AddressBlock, it always comes up double spaced. It does not
matter weather the paragraph AddressBlock was inserted to is single
or double spaced. This is quite frustrating because I don't always
want to have to use MS templates.

"Marie" wrote:

If you are using Word 2007, make sure you are in the preview labels
screen. Go to the Home Tab. On the right of the ribbon, choose
Select, then Select all. All the labels should be highlighted.
Then go to Paragraph in the lower middle of the ribbon. Click the
middle square with the little up and down arrows. Select Remove
space before paragraph. This should remove that space on all the
addresses.

"Doug Robbins - Word MVP" wrote:

Or, instead of using the Address Block, just insert the individual
mergefields in the configuration that you require.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com
"RedCharla" wrote in message
...
When I do a Mail Merge, the address block gives me double spaces.
How do I
get a single space? I have tried Help but see nothing regarding
this!

Try selecting "Address Block" and going to Format and selecting
"Paragraph". On the "Indents and Spacing" tab, set "Before" and "After"
spacing to 0 pt, and choose "Single" line spacing.

"Spence" wrote:

I have the same problem. None of your suggestions helped. Word 2007 seems to
only print AddressBlock in single space if you use a template. If you use
Mail Merge with current document, and then insert AddressBlock, it always
comes up double spaced. It does not matter weather the paragraph AddressBlock
was inserted to is single or double spaced. This is quite frustrating because
I don't always want to have to use MS templates.

"Marie" wrote:

If you are using Word 2007, make sure you are in the preview labels screen.
Go to the Home Tab. On the right of the ribbon, choose Select, then Select
all. All the labels should be highlighted. Then go to Paragraph in the
lower middle of the ribbon. Click the middle square with the little up and
down arrows. Select Remove space before paragraph. This should remove that
space on all the addresses.

"Doug Robbins - Word MVP" wrote:

Or, instead of using the Address Block, just insert the individual
mergefields in the configuration that you require.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com
"RedCharla" wrote in message
...
When I do a Mail Merge, the address block gives me double spaces. How do
I
get a single space? I have tried Help but see nothing regarding this!